Departments should document both the assessment results and the analysis stage. Just as there are a variety of ways to assess student learning outcomes, there are many ways to provide this documentation. If departments hold meetings to discuss the analysis of the data, minutes from those meetings can be used. Surveys from individual instructors can ask for suggestions for changes in curriculum and teaching practices. Department retreats can be focused on specific courses or programs.
Ultimately, Academic Program Review will be the main place to provide documentation of both data from student learning outcomes and the manner in which the loop was closed: how faculty have used the information from the assessment of student learning outcomes to improve teaching and learning.
At this time, department chairs are asked to summarize SLO assessment results, dialogue, and planning once a year as part of Program Review. As assessment, dialogue, and planning take place during the year, chairs should keep a record so that it is available when it is time to complete the Program Review summary.
The college has recently purchased CurricUNET, an online system for both curriculum and SLO assessment documentation. Because it is an integrated system, it will always have the current, approved SLOs and will allow faculty to record all stages of the SLO cycle as they occur so that a report can be generated and attached to Program Re-view once a year without generating additional data entry. This system will be in place at some point during the2010-2011 academic year, with full adoption by 2011-2012. Once the system is available, training will be available to all faculty and staff.