ACADEMIC SENATE CONSTITUTION

PREAMBLE

We, the faculty of College of the Canyons, do hereby establish this Constitution to represent the faculty in academic and professional matters and to enable the collegial process of  shared governance.

 

ARTICLE I NAME

The official name of the organization shall be the College of the Canyons Academic Senate.

 

ARTICLE II PURPOSE

In accordance with Title 5, the purpose of the Academic Senate, as the representative body of the Faculty, shall be to recommend, promote and participate in the formation and implementation of policies on academic and professional matters and to support faculty, students, administration, and the Board of Trustees in that endeavor.


ARTICLE III DEFINITION

For the purposes of this Constitution, the term tenured faculty refers to regular employee and the term “tenure track” faculty refers to probationary and, or contract employee as defined by Education Code Section 87661(d) and 87661(b), respectively.  The term “adjunct faculty refers to temporary employee as defined by California Education Code Section 87482.5.

 

ARTICLE IV – ELECTIONS

Section 1 – The voting members of the Academic Senate hereinafter identified as Senators who, unless otherwise specified, shall be tenured and tenure track faculty members are:

A.   President

B.   Vice President

C.   3 Adjunct-Faculty Representatives

D.   The Immediate Past Academic Senate President

E.   1 Representative from each School/Division

F.   1 At-Large Representative per every 40 tenured/tenure track faculty members

G.  Faculty Chair of the Curriculum Committee (Ex Officio)

H.  Chair, Policy Review Committee

 

Section 2 Individuals that satisfy two or more of the positions/titles listed in Article IV (Section 1) shall be, nonetheless, held to only one vote on matters before the Senate. This restriction does not restrict the right to hold a proxy vote.


Section 3 (Formerly Section 2) The Non-voting members of the Academic Senate shall be:

A.   Chief Instructional Officer (CIO)

B.   Vice President of Student Services

C.   The COC Faculty Association President, or designee

D.   The COC Adjunct Association President, or designee

E.   The Student Senator of Associated Student Government (ASG).

1.   The Student Senator shall become a member of the Academic Senate if approved and appointed by the ASG.  ASG Membership on the Academic Senate is purely voluntary.


Section 4 (Formerly Section 3) The President of the Academic Senate may vote only when her/his vote will change the outcome.


Section 5 (Formerly Section 4) The term of office for all Senators shall commence July 1 and end June 30.


Section 6 (Formerly Section 5) The Senators shall be elected in the following manner:

A.  The President and the Vice President shall each serve a two-year term of office upon election by a plurality of the tenured/tenure track faculty at College of the Canyons. The elections shall be administered by the Academic Senate and conducted no later than the 4th week of the Spring Semester of even years. A publicized call fonominations shall be sent prior to the conclusion of the preceding fall semester. The nominating period shall be open and extend until th conclusion of the second week of the spring semester. No restrictions shall exist in the number of terms served.

 

B.  The School/Division Senators shall be elected by a plurality of the tenured/tenure-track faculty in their respective Schools/Divisions. They will be elected for a twyear term. No restrictions shall exist in the number of terms served. The elections shall be conducted in the respective Schools/Divisions no later than the 6th week of the Spring Semester of even years.  The nominating period shall be no less than two weeks in duration.

 

C.  The At-Large Senators will be elected by a plurality of the tenured and tenure track faculty. They will be elected for a two-year term. No restrictions shall exist ithe number of terms served. The elections will be conducted no later than the 8th week of the Spring semester of odd years. The nominating period shall be no less than two weeks in duration.


D.  School/Division Senators and At-Large Senators will have staggered terms from one another. The nominating period shall be no less than two weeks in duration.


E.   Adjunct Senators will be elected during each Spring semester after the Office of Instruction confirms teaching assignments for the subsequent Fall semester. AdjuncSenators will be elected by a plurality of the adjunct faculty maintaining employment as adjunct faculty during the current Spring Semester.  The Academic Senate may delay the election to the subsequent fall semester if course scheduling and enrollment matters deem it necessary to do so, and under such circumstances Adjunct Senators will then be elected by a plurality of adjunct faculty maintaining employment as adjunct faculty during the subsequent fall semester. The Adjunct Senator will serve a one- year term. The Adjunct Senator must maintain his/her employment as an adjunct faculty member during his/her term of office. The nominating period shall be no less than two weeks in duration.

 

F.   In any non-contested elections where there is only one candidate for a position, a formal ballot will not be needed unless requested by an eligible voting member for that respective election.


G. The results of all elections must be confirmed by the Academic Senate by the conclusion of the semester in which they are held.


Section 7 – Senate vacancies in office shall exist as so declared by a two-third majority of the Academic Senate upon acknowledgement of resignation, sabbatical leave of absence, recall, non-performance or other incapacity.

         A.  Vacancies in the office of President or Vice President shall be filled in the manner prescribed by a plurality vote of a quorum of the   Academic Senate

         B.  Vacancies in the office of School/Division Senator shall be filled by a plurality of voting tenured and tenure track faculty from       whicthat Senator was elected in a manneprescribed by the Senate.

        C.  Vacancies in the office of At Large Senator shall be filled by a plurality of voting tenured and tenure track faculty in a manner prescribed by the Senate.

        D.  Vacancies in the office of Adjunct Senator shall be filled by a plurality of voting adjunct faculty in a special election to be held as soon as possible once a vacancy has beedeclared.

        E.  Recall of the President, Vice President or At-Large Senator may be initiated by a petition of 40% of all full time Faculty members. Upon establishment of the authenticity of the petition, the Academic Senate must conduct a recall election among the tenured/tenure track faculty. A 2/3 vote of those tenured/tenure track faculty having voted is required to recall the President, Vice President or At- Large Senator from office.

        F.  Recall of a School/Division Senator may be initiated by 40% of members of the School/Division. Upon establishment of the authenticity of the petition, the Academic Senate will authorize the School/Division to conduct a recall election.  A 2/3 vote of those tenured/tenure track faculty having voted from that School/Division is required to recall the School/Division Senator from office.

       G.  Recall of an Adjunct Senator may be initiated by 40% of adjunct faculty. Upon establishment of the authenticity of the petition, the Academic Senate will authorize a recalelection. A 2/3 vote of those adjunct faculty having voted is required to recall the Adjunct Senator from office.

         H. Recall of any member of the Academic Senate due to the non-performance of a member in violation of their assigned duties outlined in Article II of the Academic Senate Bylaws may be accomplisheby initial 2/3 vote othe Academic Senate, and subsequent ratification by pertinent faculty members under the following scenarios:

                   1.   Subsequent to initiation by the Senate, removal of the President or Vice- President will occur only upon approval of 2/3 of voting tenured/tenure track faculty.

                   2.   Subsequent to initiation by the Senate, removal of a School/Division Senator will occur only upon approval of 2/3 of voting faculty from that Senators designated constituents.

                   3.   Subsequent to initiation by the Senate, removal of an Adjunct-Instructor will occur only upon approval of 2/3 of voting adjunct faculty members.

                   4.  Recall of an At-Large Senator for non-performance may be accomplished by a 2/3 vote of the Academic Senate alone.

                   5.  All other members of the Academic Senate cannot be removed for non- performance.  Removal of those members may be realized by the loss of their title and positions.



ARTICLE V – CURRICULUM COMMITTEE

Section 1 –Curriculum is the heart of the educational mission of the college; as such, the Curriculum Committee shall be considered the Academic Senate’s primary sub-committee.

Section 2 – The Faculty Curriculum Committee chair will be appointed by the President and subject to confirmation by a majority of the Senate.

Section 3 – The Faculty Chair of the Curriculum Committee shall serve a two year term, subject to reconfirmation by a majority vote of the Academic Senate every two years durinthe Spring semester of even years.

Section 4 - The voting members of the Curriculum Committee shall include:

A.       Faculty Chair of the Curriculum Committee

B.       1 Representative from each School/Division

C.      3 At-Large Faculty Representatives

D.      1 Adjunct Representative

E.       Chief Instructional Officer, or designee from the Office of Instruction

The Chief Instructional Officer, or designee from the Office of Instruction may serve as Administrative Co-Chair of the Curriculum Committee.

Every two years during the Spring Semester the Chief Instructional Officer will confer with the Senate as to the status and performance of the Administrative Co- Chair.

F.      1 Counselor, if not already represented by any of the preceding categories.

Section 5 - The faculty Representatives shall be elected by a plurality of their respective voting constituents.  They shall be elected for a two-year term. No restrictions shall exist in the number of terms served.  The elections shall be conducted in the respective Schools/Divisions no later than the 6th week of the Spring Semester of even years.  The nominating period shall be no less than two weeks in duration.

Section 6 If they are not already voting members, the following shall be appointed as Non- Voting members:

A.       Curriculum Coordinator

B.       Representative from the Associated Student Government

          1.   The Student Representative shall become a member of the Curriculum Committee if approved and appointed by the ASG.  ASG Membership on the Curriculum Committee is purely voluntary.

C.      Representative of the Counselors (if no elected member is a Counselor)

D.      Matriculation Officer

E.       Director of Admissions and Records

F.       Articulation Officer


Section 7 - The Faculty Chair and Administrative Co-Chair of the Curriculum Committee will exercise their voting rights on that Committee only in the event of a tie vote of other voting members. In the event the Co-Chairs split their two votes by casting opposing votes, the matter to be decided will be resolved by a majority vote of a quorum of the Senate.



ARTICLE VI COMMITTEES

Section 1 – The President shall be empowered to form any Standing or ad hoc committees of the Senate.

A.  Any subcommittee of the Academic Senate may be dissolved upon the approval of a 2/3 vote of a quorum of the Academic Senate.

Section 2 – The President shall be empowered to appoint faculty members to all Senate, and/or District committees, except when those faculty members are to be appointed by the COCFA President.

A.   The President of the Academic Senate may remove any faculty committee member for cause, including non-performance of their assigned duties.

B.   Removal of a committee Chair must be ratified by a 2/3 vote of a quorum of the Academic Senate.

Section 3 – The operating procedures and, or, bylaws of all standing sub-committees of the Academic Senate, shall be approved by a majority of the Academic Senate.

Section 4 – The President will inform and update the Senate, each semester, of any Senate committees that are formed, as well as the appointment of any faculty members to Senate, District and/or College Committees. Those committees and appointments are valid unless a majority of the Senators present rejects the formation of the committees or the appointments that have been made.

 


ARTICLE VII MEETINGS

Section 1 – The Academic Senate shall adopt and distribute a schedule of meetings for each academic term. The President or a majority of the Senators may call special meetings. All meetings shall be open to any interested persons and shall meet the provisions of the Open Meeting Act for the State of California (also known as the Ralph M. Brown Act). 

Section 2 The President and the Vice President shall submit an annual budget request on behalf of the Academic Senate.

Section 3 – Any Senator unable to attend a meeting may select an alternate upon notification to the President in writing in advance of the meeting.

A.  In the absence of the President, the Vice President shall preside.

B.  In the absence of both the President and the Vice President, the President shall designate an alternate from the voting members of the Senate to act as Presiding Officer for that meeting.

C.  A School/Division Senator who anticipates their nonattendance at a Senate meeting, may select an alternate from his/her respective School/Division.

D. Alternate Senators serving in place of voting members of the Senate will maintain voting privileges.

E.  In the absence of a voting member of the Senate where no Alternate Senator is designated, those absent voting members may provide their proxy vote to the President or presiding officer in advance of the meeting.

Section 4 The Academic Senate may audio record its meetings for the purpose of maintaining accurate minutes and transcripts of Senate business. A Standing Rule or Procedure shall be established to govern the practice of audio recordings.


ARTICLE VIII QUORUM

Section 1 - The minimum number of Senators, which must be present at a meeting in order to transact business legally, shall be 50% of the elected Senators or their representative.

A.    The presence of the immediate Past-President is not required for a quorum.

B.    A vote by proxy shall not be considered in meeting quorum requirements if the trustee of the proxy is already a voting member of the Academic Senate.

 

ARTICLE IX – SUPPLEMENTAL POWERS

The Academic Senate may establish Bylaws, Standing Rules, Standing Procedures, and any other authority it deems necessary to put into effect the provisions of this Constitution or any other legally vested rights so much as they do not conflict with, nor are interpreted to supersede any provision of this Constitution.

 

ARTICLE X – RESOLUTIONS

The Academic Senate may adopt resolutions and accordingly shall develop procedures for their implementation.

 

ARTICLE XI AMENDMENTS (Formerly Article IX)

Section 1 - This Constitution may be amended by a two-thirds vote of a quorum of the Senate and ratified by a majority of voting tenured/tenure track faculty.

 

ARTICLE XII ENACTMENT CLAUSE (Formerly Article X)

Section 1 – This Constitution shall be effective upon approval by a voting majority of the College of the Canyons full time Faculty.

Section 2 – Amendments to the Constitution shall be effective upon confirmation of election results by the Academic Senate.

Section 3 – Unless otherwise specified, all actions previously taken by the Academic Affairs Committee of the College of the Canyons Faculty Association shall constitute  thpolicies and practices of the Academic Senate.


Fall, 1988

Revised, Fall 2000

Proposal submitted, Fall 2004

Amended Proposal, Approved by the Senate - March 10, 2011 Ratified by Faculty, May 12, 2011

Amended Proposal, Approved by the Senate May 8, 2014 Ratified by the Faculty, May 22, 2014

Amendments submitted, Spring 2018

Amendments, Approved by the Senate April 26, 2018

Ratified by the Faculty, May 24, 2018 

 
  
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