The Incident Commander,
working with police, fire and other civilian authorities, is responsible for the
control and direction of emergency operations.
When a disaster or
emergency condition is reported to the Office of the Superintendent-President,
the Superintendent-President or her/his designee (e.g., the Night Duty
Administrator) will initiate appropriate action for the protection of the health
and safety of students and staff.
The actions listed in
this Guide and the professional judgment of the designated person in charge and
the Operations Chief shall serve as a guide.
Only telephone calls
related to the control of the emergency situation shall be placed in order to
avoid tying up phone lines.
from appropriate civil authorities should be done if at all possible by one of
the persons designated as an authority; otherwise, the person most convenient to
the telephone at the time of the occurrence should immediately place the call.
Requests from news media
will be referred to the Office of the Superintendent-President (campus extension
3400) or the Public Information Office (campus extension 3414). Only authorized
spokespersons will meet with or talk to the media during emergencies.
Decisions on contacting
the media and providing public information will be made by the
Superintendent-President in conference with the Public Information Office and
other appropriate persons.
Names of injured
students or staff will not be available to the news media until contact has been
made with appropriate family members. Only factual information will be
released; no speculation will be offered. The Public Information Office will
arrange and coordinate a press center or press conference when appropriate, with
the approval of the Superintendent-President.
All management and
supervisory personnel are to report problems related to the emergency to the
Office of the Superintendent-President and the Operations Chief. Information to
include: what it is, how it began, who is involved, what is happening now and
what help is needed.
Estimates of dollar
damage will be made only by the Superintendent-President or the Dean of Business
will be allowed on campus to gather information during and after a disaster.
While Penal Code 409.5 authorizes closing scenes of accidents or disasters to
the general public, it states that this does not prevent representatives of news
organizations from having access to gather information for news. However, the
scene of a crime or tactical operation may be closed to media as well as the