FAQs

The following FAQs are intended to answer commonly asked questions. Please feel free to contact our Human Resources staff if you have additional questions we have not answered here.

General Questions


 

Application Process


 

Technical Questions

 

 

General Questions

 

How do I find out what positions are available at COC?

College of the Canyons lists all academic and classified positions on our website and at the California Community College Registry website. Click on the "Employment Opportunities" link to view all open positions or to navigate to the California Community College Registry website.
 
 

How can I ensure I am notified about future openings?

To receive automatic notifications of future openings, please log-in to our employment website and click on "Email Alerts." You can select to be notified about future opening ins a particular department or discipline or to be notified about all future openings.
 

How do I know if I meet the minimum qualifications for an open position?

The minimum qualifications for each position are stated in the job announcement. Applicants must ensure that their application materials adequately reflect the education and prior work experience required for the position. For faculty positions, please click on the "Academic Employee Minimum Qualifications" link for more information.
 
 

I received my education outside the United States and the position I am applying for has a minimum education requirement. What do I need to do?

Degrees and units earned outside the United States must be professional evaluated. The District recognizes equivalency evaluation from approved companies who are current members of NACES.org. Click on the "Foreign Degrees and Units" link for more information.
 
 

If I have questions regarding a position posted on the website, should I contact the hiring department directly?

No. Please direct all questions to the Human Resources Department.
 
 

How can I find a job on campus if I am a COC student?

Our Career Services department provides a variety of career and employment related services including student employment. You can access a link to our Career Services site by clicking on the "Employment Opportunities" link.
 
You can also submit an application for the Student Employment Eligibility pool by clicking on the Student Employment link on the Employment Opportunities page.
 
 
 

What is the process to verify employment for a current employee?

Please fax your request, along with the employee's signed authorization to release the information, to the Human Resources office at (661) 362-5570. Please allow 24 to 48 hours for us to respond. If you have already faxed your request and have not received a response, please call our department at (661) 362-3427.
 
 
 

 

Application Process

How and where do I apply?

You may apply for positions using our online application system. Click on the "Employment Opportunities" link on our website. Once you click on a listed position you will enter into our online system. All application materials must be uploaded into our online system or received in our Human Resources Office no later than the end of the day on the review date. We only accept applications submitted through our online system or in our Human Resources office. Applications are not accepted through any advertising venue (i.e. CareerBuilder). If you are unable to complete an online application, you may download a printable application.

If you are a first-time user of our system, you will need to create a user id and password. Once you have logged into the system, please create a profile which will be saved to allow you to quickly apply for future openings. To complete your profile make sure that all tabs in the profile are green (not yellow) and that you have completed all required sections (marked with an *). Your profile is separate from your application. After you have created your profile, click on the "Find Positions" link and search for the position(s) you wish to apply for. Click on the "Apply for This Position" button. After you answer specific questions for that position, your profile will appear for final review. Click on the "Submit" button and then you will be able to upload required and/or optional documents. If after following these directions you are still having difficulties applying for a position, please contact our Human Resources Department by phone at (661) 362-3427 or by email at hro@canyons.edu.
 
 

I'm not able to apply online. Is there any other way for me to apply?

You may download a printable application from our website by clicking on the "Employment Opportunities" link. Printed applications are also available from our Human Resources Office. As a reminder, you will need to supply all required additional documents as specified in the job announcement.
 
 

I submitted an application - is that all I need to do?

Probably not. All open positions require application materials to be submitted in addition to the application itself. All requirements are spelled out in the job announcement. Job announcements may be viewed by clicking on the position in the list of open positions on our website. If you are unable to view the job announcement online, please contact the Human Resources Office. Please read the complete job announcement before applying.
 
 

What is meant by "review date"?

The review date is the last date application materials may be submitted for consideration for a position. All materials must be received by the end of the day on the review date. Materials may be uploaded online until 11:59 PM. Materials submitted in-person must be received by the Human Resources department by 5:00 PM.
 
 

Can I still apply after the review date has passed?

Applicants who meet the stated minimum qualifications and whose applications are complete by the end of the day on the review date are guaranteed to be included in the applicant pool under consideration for the position applied for. Application materials received after the review date are considered late and are not forwarded to the hiring committee for review. Applications received after the review date may be considered if the position is re-opened.
 
 

Will you copy my supplemental materials from my application for another position over to this position?

Each opening requires a new and complete application. It is not practical for us to pull your other application materials and make copies to attach to your new application. We ask that you submit a complete application, including supplemental materials, for each application submitted.
 
 

When should I expect to hear something about my application?

You should receive an email confirmation immediately following receipt of your application letting you know your application has been received and whether or not it is complete. You may also check the status of your application by logging in to our website portal. Once a position closes, if your application was complete, you should hear from our Human Resources staff within approximately three weeks as to whether or not you have been selected for an interview. If your application is not complete by the review date, you will not receive any further notifications.
Our process differs slightly for part-time faculty positions. When we open a part-time faculty position it is usually in preparation for future openings. If you have applied for a part-time faculty opening you will receive an email confirmation that your application has been received. Once a department has a need to review applications, applicants who are selected for interview will be notified by phone.
 
 

Will the College cover travel expenses for my interview?

No. Unfortunately at this time, the College is unable to reimburse applicants for travel-related expenses for their interviews. However, the College does have relationships with some of the local hotels, which offer discounted rates. For more information, please contact our office at (661) 362-3427.
 
 

Does the College provide relocation assistance?

No. Unfortunately at this time, the College is unable to provide relocation assistance for new hires..
 
 

How do I check the status of my application?

You can check the status of your application at any time by logging into our online application system. If it has been more than 3 weeks since the review date for the position and you have not heard from us, please call the Human Resources Office at (661) 362-3127 to check the status of your application.
 
 

How long is my application valid?

Complete part-time faculty applications will remain valid for up to three (3) years from the date your application was submitted or until the department has reviewed applications, whichever comes first. If you are not hired within that time frame and wish to be considered for future positions, you will need to apply again. Please contact the Human Resources department at that point as we will need to delete your previous application.
 
Applications received for permanent full-time faculty, classified staff, and/or management positions are valid during the recruitment for that position only.
 
 

How do I go about requesting a reasonable accommodation for the application process?

College of the Canyons is committed to equal employment opportunity for all. Any applicant who feels they may need a reasonable accommodation in order to facilitate the recruitment process should contact the Human Resources Department at (661) 362-3427.
 
 

Can I submit an application even if COC does not currently have an opening I am qualified for?

Generally speaking College of the Canyons does not accept applications that are not tied to a specific position. However, we do accept applications for consideration in our pools for part-time teaching positions and for short-term temporary non-academic assignments. Applicants may apply for these pools through our online system by clicking on the "Employment Opportunities" link or you can download a printable application form on our website.
 
 

I already submitted an application for consideration in the part-time faculty hiring pool for my discipline. I now see a part-time faculty position in that discipline on the website or I have received an announcement that there is a part-time faculty position available. Do I need to reapply?

No. If your complete application was submitted within the last three (3) years and you meet the minimum qualifications or equivalency established for the position, you do not need to reapply. Your application will automatically be included in the pool for the new position. If your work experience and/or education have changed since you submitted your application you may want to resubmit an application so that the hiring committee will have your most current information.
 
 

I already submitted an application for consideration for a full-time faculty position that was open in my discipline. I also want to be considered in the part-time faculty hiring pool for my discipline. Do I need to reapply??

No. If your complete application was submitted within the last three (3) years and you meet the minimum qualifications or equivalency established for the position, you do not need to reapply. Your application will automatically be included in the pool for the new position. If your work experience and/or education have changed since you submitted your application you may want to resubmit an application so that the hiring committee will have your most current information.
 
 
Once you have created your profile, you may click on the link to apply for any position in which you meet the minimum qualifications or an established equivalency. You will need to submit your application and all of the required supporting documents for each position separately.
 
 

Why didn't I get an interview?

College of the Canyons enjoys a reputation as an employer of choice in the Santa Clarita Valley. As such we receive a high volume of applications from qualified individuals for each open position. Please be assured that all complete applications from qualified individuals are screened by the committee. It is not possible for us to interview all qualified applicants. Our hiring committees select those applicants whose qualifications most closely meet the qualifications established for the position.
Please don't let this dissuade you from applying for future positions for which you meet the minimum qualifications. The next position you apply for may be the position you get!
 
 

 
Technical Questions

 

How long will I have to complete my application online?

The online application system will time out after 60 minutes. Each time you save your application the clock resets and you have a new 60 minutes. We recommend you save your work often. It will also help if you have gathered your employment and education records prior to starting your application. You can save your application to return to later but remember that until your application and all required application materials are received by the Human Resources Department, your application is not complete.
 
 

Can I attach the required supplemental application materials to my online application?

Yes! We prefer for applicants to upload their supplemental application materials as part of the online application process. If you are not ready with your materials when you complete the initial application you can go back and upload your documents any time prior to the end of the day on the review date. Our system can accept your MS Word and Excel files. Transcripts, letters of reference, and other materials may be scanned and uploaded as .pdf files. If you are having difficulty uploading your documents please call the Human Resources office for assistance at (661) 362-3427.
 
 

Can I fax, email or mail application materials to the Human Resources Office?

The Human Resources Office can accept your documents by fax, email or mail. Emailed documents may be sent to hro@canyons.edu. Faxes should be sent to (661)362-5570. For U.S. mail our address is 26455 Rockwell Canyon Road, Santa Clarita, CA 91355, Attn: Human Resources. It is the applicant's responsibility to confirm that their documents have been received.
 
 

I'm having technical problems with the online application system. What do I do?

Call the Human Resources Office at (661)362-3427.
 
 

How do I make changes to my application form?

Your profile is saved in our application system and you may make changes to your profile at any time. However, these changes may not be reflected on any applications you have previously submitted. Therefore, if you need to make changes to your profile for a position in which you already submitted your application, please contact the Human Resources department at (661) 362-3427. We will delete your previous application and you can submit a new application form.
 
 

I forgot my user name and/or password. What do I do?

Click on the Forgot Password? Link on the Welcome page of our online application system. If you are still having trouble please call the Human Resources Office at (661)362-3427.
 
 

How do I print my application?

At the end of the application process the system will display your application on the screen. Once you have made all your edits use the print icon in your web browser to print your application.
 
 
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Additional Resources

FAQs


Minimum Qualifications


Foreign Degrees and Units


Travel Arrangements


EEO Policy


Applicant Accommodation