Construction Bid Guidelines and Requirements

College of the Canyons will be completing $120 million of construction work in the next eight years, and it is important for potential bidders to understand the bid process for a Public agency. This short information sheet is intended to assist potential bidders of these requirements; obviously, not all of the requirements can be fully delineated, but the most common issues are as noted. As always, if you have any questions regarding any information contained in this article, you may e-mail the Facilities Department.
College of the Canyons is constrained by state law – the California Public Contract Code (PCC) - relative to bidding, accepting and awarding bids. A list of highlights from the PCC is as follows:
  • All projects with and estimated budget greater than $15,000 must be publicly bid.
  • All bid openings are open to the public.
  • Any bid received after the designated bid time is automatically rejected.
  • Bids and/or bid documents requiring original signatures must be originals and cannot be accepted via facsimile.
  • All District projects must be bid using Prevailing Wages
  • All bidders must be fully bonded – bid bond (10%), performance bond (100%), payment bond (100%) - and insured (see below for limits).
  • We must accept the lowest responsive bid and are legally prohibited from negotiating or contracting with any other bidder. At its sole discretion, the District may or may not award a bid that exceeds the project estimate.
  • Awards are based on the Base Bid amount. Should there be alternates, the award will be either by the sum of Base Bid plus pre-prioritized Alternates, or by the “Blind Bidder” method.
  • Bidders must be licensed at the time of submission of their bid in the classification established by the District for the work.
  • Contractors/Sub-Contractors whose bid price is equal to or greater than one-half of one percent (0.5%) of the total base bid amount must be listed as a part of the bid proposal.
  • These listed Contractors/Sub-Contractors can only be substituted under very specific circumstances, as allowed by the PCC, and with the District’s written permission. Bid shopping is illegal and will not be allowed by the District.
  • The District may, for any reason, reject all bids and re-bid, as they deem necessary.

 

 

 

Insurance Requirements

The following are the minimum insurance requirements currently being specified by the District, ON ALL PUBLICLY BID DISTRICT PROJECTS:
Prime Contractor Subcontractor
Comprehensive General Liability and Automobile Liability Insurance for injuries to persons including accidental death, to any one person in an amount not less than $1,000,000 $1,000,000
Subject to the same limit for each person on account of one accident, in an amount not less than $1,000,000 $1,000,000
Property Damage Insurance covering losses arising out of damage or destruction to property whether directly or indirectly arising out of or in connection with performance of work under the Contract documents, including explosion and collapse in an amount not less than $1,000,000 $1,000,000
Workers’ Compensation Insurance by law. In accordance with limits established by law.
Employer’s Liability Insurance
$1,000,000 $1,000,000
The Santa Clarita Community College District hopes that the above criteria will assist potential bidders in their determination to bid our projects. We look forward to your participation in our upcoming expansion over the next several years and are excited that you have chosen to investigate our growing District.