Academic Standing

Being on academic/progress probation can delay your ability to achieve your educational goals. Generating solutions begins with knowledge. The more you know about academic standing, what the college expects of you, and the timelines involved, the easier it will be to craft an effective action plan.

 

This website is designed to provide an explanation of academic standing for students experiencing academic difficulty. It can serve as a tangible resource you can use to rebuild pathways to academic achievement. We are going to begin with definitions of academic standing then review how academic standing progresses through three consecutive semesters. Review the information carefully and make sure you understand your particular academic standing.

 

 

What is Academic Standing?

 

There are three categories of academic standing:

 

 

Academic probation status is assigned when a cumulative Grade Point Average (GPA) falls below a 2.0.  The reference to “cumulative” GPA is important. It means that all of the grade points you have accumulated at COC are used to calculate your GPA.

 

 

- A cumulative GPA below a 2.0 shows a pattern of academic difficulty.

 

 

 

 

 

 

 

Academic Probation

 

 

Academic standing is not calculated until students have completed 12 units of College of the Canyons coursework. Then, at the end of every fall and spring semester, the college calculates academic standing.

 

 

- A cumulative grade point average (GPA) of 2.0 in all COC coursework indicates academic good standing.

 

- When 50% or more of all COC coursework is completed with grades and not withdrawals, incompletes, or no pass notations, progress good standing is achieved.

Good Standing

 

 

Progress probation refers to how much progress you are making in completing your classes with grades. Progress probation is determined by the cumulative number of units that have Withdrawal (W), Incomplete (INC), or No Pass notations (NP). Progress probation status is assigned when 50% or more of your cumulative units are Withdrawal (W), Incomplete (INC), or No Pass notations (NP).

 

 

- Completing less than half of your classes with grades shows a pattern of difficulty.

Progress Probation

What Goes Into Determining Your Academic Standing?

 

 

How Academic Standing Progresses

Student Thinking
  • What Goes into Calculating Academic Standing?

    Only the grades and units earned at College of the Canyons are used to calculate your academic standing: We do not use grades or units from any other college to calculate your academic standing. That practice may or may not help you. If you were on probation at another college you will start fresh here. If you are on academic probation at COC and get a good grade at another school it will not affect your academic probation status here. In the same way, if you accumulated more W's at another college it would not change your progress probation status here.

  • When is Academic Standing Evaluated?

    Academic Standing is evaluated at the end of the spring and fall semesters. You cannot go on probation based on summer and winter grades. Summer grades will be calculated into your overall GPA toward the middle of the fall semester. Winter grades will be calculated into your overall GPA toward the middle of spring semester. It is particularly important that you know what your academic standing is at the end of fall and the end of spring. The same timing is true for progress probation.

  • What is the Difference Between Academic Probation vs Progress Probation?

    Academic Probation has to do with a cumulative grade point average falling below a 2.0. When you are in academic probation you need to concentrate on your classes, learning effectively, and working hard to bring up your grade point average. Progress Probation has to do with not completing coursework. When you are in progress probation you need to concentrate on completing your classes with standard course grades of "A-F" and not adding more withdrawal, incomplete, or not pass notations.

  • Transcripts are Forever

    The notations on your official transcript are forever that is why we encourage you to discuss your grades with your instructor as soon as grades are posted. College of the Canyons does not post your academic standing on your official transcripts but there are community colleges that will note that you are on academic probation and for how long. Check with each college you attend for its policy.

FIRST SEMESTER

SECOND SEMESTER

THIRD SEMESTER

Frustrated Student

AT THE END OF YOUR FIRST SEMESTER ON

ACADEMIC/PROGRESS PROBATION

 

When your cumulative GPA at College of the Canyons falls below a 2.0, you are on Academic Probation.

 

When 50% or more of your total COC units have Withdrawal (W), Incomplete (INC), or No Pass (NP) notations you are on Progress Probation.

 

Result:  After Fall or Spring semester grades are posted, you will receive a notification in the mail of your probation standing and a hold will be placed on your record that will prevent you from registering for classes. The first action you should take is check your grades from last semester and make sure they are recorded correctly.

 

Action required before you can continue at College of the Canyons

 

To release the hold you must complete an UPGRADE probation workshop. The

2 1/2 hour workshops are offered in Winter and Summer. Counselors work with students to analyze past academic performance and to strengthen individual commitment, motivation, and skill sets. Students will leave with a realistic, personalized, action plan for the next semester. The Upgrade workshop is the ONLY way to get your registration hold released.

 

 

 

 

 

 

 

 

 

Taking a Break: If you need to take a break from College of the Canyons, complete the workshop first and then take your break. Otherwise, you will need to wait for the next cycle of workshops before you can register.

 

 

 

 

 

 

 

 

 

 

 

 

CLICK HERE TO SIGN UP FOR FIRST SEMESTER ACADEMIC / PROGRESS PROBATION

UPGRADE WORKSHOP

First Semester Timeline Illustration
Student with a chalkboard saying Help

AT THE END OF YOUR SECOND SEMESTER

 ON ACADEMIC/PROGRESS PROBATION

 

When your cumulative GPA at College of the Canyons continues below a 2.0 for a second semester, you are on Academic Subject to Dismissal

 

When 50% or more of your total COC units have a W, INC, or NP notation for a second semester you are on Progress Subject to Dismissal.

 

Result: After grades are posted, a registration hold is placed on your record which prevents you from registering for classes. You also lose your enrollment priority position. The first action you should take is to check your grades from last semester and make sure they are recorded correctly.

 

Action required before you can continue at College of the Canyons

 

The registration hold will remain in effect until you have completed an Academic CPR workshop. The 2 1/2 hour workshop will concentrate on the different strategies to use to pick your classes, balance your responsibilities, and take practical steps to maintain your enrollment at COC.  The Academic CPR workshops are offered in winter and summer terms. The Academic CPR workshop is the ONLY way to get your registration hold released.

 

 

 

 

 

 

 

 

 

Taking a Break: If you need to take a break from College of the Canyons, complete the workshop first and then take your break. Otherwise, you will need to wait for the next cycle of workshops before you can register.

 

 

 

 

 

 

 

 

 

 

 

 

**SECOND CHANCES: Are you worried that you won’t be able to raise your GPA quickly enough to avoid dismissal? Perhaps you are feeling the weight of too many Withdrawals on your transcript? Concerned about losing enrollment priority and not getting the classes you need? We believe you can get back into Good Standing, even if it takes some time. You can earn an extra semester at COC and keep your enrollment priority by showing improvement at the end of a semester. Here is how it works: (Go to Second Chances Card below)

Second Semester Illustration

ACADEMIC PROBATIONIf your cumulative GPA is below a 2.0 but you achieved at least a 2.25 at the end of last semester then you will be automatically continued one more semester with your enrollment priority intact. For example, if your GPA for all courses at COC is a 1.5 but your grades at the end of fall or spring are a2.6 – good to go! One more semester to work at raising your GPA. PROGRESS PROBATIONIf more than half of your cumulative units still show Withdrawals (W), Incomplete (INC), and No Pass notations (NP) but you completed at least 75% of last semester’s units with grades then you have earned an exception to the rules! You can retain your enrollment priority position, and continue working on progress for one more semester. Every semester that you meet these conditions, you are automatically extended for one semester at COC. It doesn’t matter how long it takes. Every semester that you meet these conditions you keep your enrollment priority and earn one more semester to improve your GPA and show progress.    

 

SECOND CHANCES

CLICK HERE TO SIGN UP FOR

SECOND SEMESTER ACADEMIC

CPR WORKSHOP

Student looking down

AT THE END OF YOUR THIRD SEMESTER

 ON ACADEMIC/PROGRESS PROBATION

 

When your cumulative GPA at College of the Canyons continues below a 2.0 after a third semester, you are dismissed.

 

When 50% or more of your total COC units have a Withdrawal (W) , Incomplete (INC), or No Pass (NP) notation after a third semester you are dismissed.

 

Result: After Fall or Spring semester grades are posted, a registration hold is placed on your record which prevents you from registering for classes. You also lose your enrollment priority position. The first action you should take is check your grades from last semester and make sure they are recorded correctly.

 

Action required before you apply to return to College of the Canyons

 

Stay out one semester: You have the choice to attend another college or not attend college at all. After you sit out for one full semester (summer and winter do not count), you can be readmitted to College of the Canyons. Your application for readmission will not be considered until you have met with a counselor and signed a contract for probationary reinstatement.

 

You also have a choice to Appeal the Dismissal: You can fill out a Dismissal Appeal form (obtained from the Counseling website) that clearly identifies the cause(s) of the poor academic performance and attach outside documentation that proves the causes have been addressed and eliminated. The appeal form is submitted to the Counseling Appeal Committee for a decision. The appeal period will end about a week before the new semester begins.

 

If your appeal is denied, the Appeals committee will mail you their decision.

 

If your appeal is approved, you will be contacted by a counselor to set up an appointment. The counselor will review any conditions on readmission and sign a Contract for Probationary Reinstatement. Your hold will then be released for registration.

 

**SECOND CHANCES You can avoid dismissal, retain your enrollment priority, and continue in College of the Canyons by meeting the conditions stated below.

ACADEMIC PROBATIONIf your cumulative GPA is below a 2.0 but you achieved at least a 2.25 at the end of last semester then you will be automatically continued one more semester with your enrollment priority intact. For example, if your GPA for all courses at COC is a 1.5 but your grades at the end of fall or spring are a2.6 – good to go! One more semester to work at raising your GPA. PROGRESS PROBATIONIf more than half of your cumulative units still show Withdrawals (W), Incomplete (INC), and No Pass notations (NP) but you completed at least 75% of last semester’s units with grades then you have earned an exception to the rules! You can retain your enrollment priority position, and continue working on progress for one more semester. Every semester that you meet these conditions, you are automatically extended for one semester at COC. It doesn’t matter how long it takes. Every semester that you meet these conditions you keep your enrollment priority and earn one more semester to improve your GPA and show progress.      

 

SECOND CHANCES

Third Semester Illustration

The college calculates academic standing twice every year, once after the spring semester and again after the fall semester grades have posted. When your COC cumulative GPA climbs to a 2.0 or above after spring or fall semester grades are evaluated you will automatically be back in Academic Good Standing.  Academic standing is always applied in a set sequence with probation coming first, subject to dismissal second, and dismissal the final stage. In other words, it takes three consecutive semesters for a student to go from being on probation to being dismissed. If you leave college in the middle of the sequence, your academic standing is fixed until you return and earn new grades in fall or spring.