Clubs & Organization Forms


Many processes for Clubs have been updated as of Fall 2017 please read over instructions carefully below:  
 
Event/Program Forms
 
Date and Time:
  • Consult Academic and College Events Calendar, Club Members and Advisor(s)
  • Consider dates and times that work best for your target audience
  • Submit: Event to College Events Calendar  
    • Create/log-in to a College Event's Calendar account
    • Click on “Log-in” in the upper right hand corner
    • Click on “Get Started”
    • Only use COC information (i.e. COC/Club Email address, Advisors Office number) NO PERSONAL INFORMATION
    • What is requested MUST BE APRROVED by a CLUB ADVISOR before it's posted
Location:
  • Class Room: Advisor must ask the Dean of their Department
  • Student Center Room 128 or 129: E-mail jess.love@canyons.edu or advisor can reserve through their   Outlook Calendar - Calendar names are STCN 128 and STCN 129
  • Any Other Locations - Flag Pole, Seco Alcove, Honor Grove etc.

Cancelations: 

 If you need to cancel an event, you MUST EMAIL the following information to the people specified below  or your Club could lose the privilege of reserving space and other rescues on campus in the future

 Food:
  • If you will have any type or amount of food (food includes drinks) a Food Permit must be submitted
  • Food Permit MUST BE filled out AT LEAST TWO WEEKS PRIOR to EVENT DATE!!

Other Resources:

 Publicity:
Mandatory Paperwork for Fall 2017
***Spring 2018 dates will be shared November 1st 2017
 
Due: Friday, October 20th by 11:59pm
 
Due: Friday, October 20th by 11:59pm
 
Due: Friday, October 20th by 11:59pm
 
Student Development Transcript Program
Due: Friday, November 17th by 11:59pm   
 

Club Account Forms and Information

Purchase Order (P.O.)
  • P.O.’s can be picked up and signed out at the Student Development Office
  • Needs to be filled out and submitted with an invoice from an approved vendor to Melinda in order to have a check cut
  • Allow up to at least two weeks to processes
  • Cash Box Request Forms can be accessed and printed off by clicking "Cash Box" above
  • Submit to Melinda Ursetta (STCN 102) for processing no less than two weeks out from your event date 
  • If at least two weeks notice is not given your club will be only be given a cashbox for your event - no money for change will be given  
  • Deposit Forms can be accessed and printed off by clicking on "Deposit Form" above
  • All checks collected must be made out to COC ASG
  •  If not occupied your Club may use the Student Development Office conference room to count your money
  • Funds will be deposited within a week/7 business days after this form and funds are submitted to Melinda Ursetta (STCN 102)
Fundraising Forms
  • Fundraising Forms can be found in the Student Development Office
  • When collecting funds to be giving to non-profit entities donors must know in writing where their donations are specifically going 
  • At least two weeks is needed to process Fundraising Forms
  • The Matching Funds Application can be accessed and printed off by clicking on "Matching Funds Application" above
  • Before filling out and submitted this application please read over the Matching Funds Policies
  • After the application is completed it must be submitted to the Vice President of the Inner Club Council at least one week prior to the ASG Senate meeting you wish to request funds at  
ASG Grant Proposals
  • More information regarding grant proposals will be shared during ICC meetings in the fall and spring semesters
  • You may contact Kelly Dapp (Kelly.Dapp@canyons.edu) or the ASG Vice President (asg_execvp@Canyons.edu) for more information  

Travel Forms & Information  

  • Excursion Request Form - Advisor must login, fill out and submit to Student Development Office no less than 3 WEEKS BEFORE TRAVLE DATE
Training Information
Chartering Forms & Information
Additional Club Forms