How to Apply for VA Edcuational or Vocational Benifits

The following steps will twill explain the necesary process for appling to admission to the College of the Canyons and the process to use your VA Education / Vocational Benifits.   It is necessary to complete a Veteran Education / Vocational Benifits Orientation and to meet with an Accademic Counselor prior to recieving any VA Education Benifits. To schedule an appointment please call our office (661) 362-3469.
 

  Apply to college online or in person

  • Complete an Online Application using the CCCApply website.
  • After 2 business days your application data will be entered into our system and you will receive a student ID number.

  Complete Online Orientation

  • The online orientation is designed to give you essential information on faculty, courses, study skills, and resources to ensure a successful transition to COC. (Requirement)

  Apply for VA benefits online at http://department-of-veterans-affairs.github.io/gi-bill-comparison-tool/

  • You will receive a "Certificate of Eligibility" in the mail which you will need to give to the VA at COC. We do not receive a copy from the VA and thus have no way to know when you are eligible. As such, it is your responsibility to notify us.
  • Please note: Response time from the US Department of Veterans Affairs may take up to 2-3 months and until you receive this letter, you must pay for all classes out of pocket.

  Complete Assessment Requirements.

  • Take our Math & English Assessments and discover the courses at which you would be most successful. It’s NOT a test, you won’t be graded, and it’s NOT timed! No appointment is needed and there is no fee. If you already have a U.S. college degree, notify Admissions and Records and you will be exempted from assessment. You may still need assessment if the classes you want to take have Math or English prerequisites.

  Submit all Transcripts

  • Send all military and college transcripts for all schools you have attended to the Admissions and Records Office. Your transcripts will determine prerequisite eligibility prior to your registration date. ALL transcripts must be official copies in sealed envelopes. We also need these to report to the VA. We cannot certify you until we have all transcripts. (OrderMilitaryTranscripts.pdfOrderMilitaryTranscripts.pdf )
  • You must submit the Admissions & Records Request for Inclusion of External Coursework to Admission & Records for transcripts to be evaluated prior to your Counseling appointment.

  Apply for Financial Aid

  • Even if you have no intention or desire to get student loans, by applying to financial aid, you may qualify for grants (free money that does not have to be paid back) or waivers which may cover the cost of your tuition and some fees.

  Meet with a Counselor

  • To make a Counseling appointment, please call (661) 362-3287 (Valencia Campus) or (661) 661-362-3811 (Canyon Country Campus) and let the Counseling office know you are a Veteran Student and you need to create a Student Education Plan (SEP). You will need to submit your SEP to COC VA Office. Please have all your transcripts in prior to your counseling appointment.

 

  Register for your classes and turn in an VP-20 form to the VA Office


  • The VP-20 form is due to the Valencia VA office each semester you want to be certified for. All classes you want to be certified for that semester must be on that form. We cannot certify you for any classes on VP-20 form that are not on your Student Educational Plan.

 

  • Please notify the COC VA office of any changes to your class schedule by submitting a VP-20 form. For example, if you drop or add 3 units from your course load, failure to do this will result in an overpayment in which you will owe money back to the Department of Veterans Affairs.
  • Rate of Pursuit and Training Time
    Undergraduate
    Rate of Pursuit (Chapter 33)
    VA calculates rate of pursuit by dividing the credit hours (or credit hour equivalents) being pursued by the number of credit considered to be full-time by the school. The resulting percentage is the student’s rate of pursuit.
    The Chapter 33 housing allowance is paid if rate of pursuit is more than 50%.
    Training Time (Chapter 30,32,35,1606,1607, and VRAP)
    VA benefits are paid based on training time. In a standard semester, VA measures training time as follows:
    12 credits are full-time
    9-11 credits are ¾-time
    6-8 credits are ½ time
    4-5 credits are less than ½ time
    1-3 credits are ¼ time or less
    Summer Terms and Non Standard enrollment Periods
    Standard semesters are 15 to 19 weeks in length. Standard semesters adhere to the school’s academic calendar. When a session or course doesn’t follow this standard format, the actual begin date, end date, and credit for the course will be certified. Courses taken during a defined session- an eight week summer session, for example-should be certified from the beginning date to the ending date of the session if the courses start the first week and end the last week of the session.
    Equivalent credit hours (Non-33 Undergraduate)
    VA converts credit earned during nonstandard quarters or semesters to equivalent credit hours. VA makes the conversion, not the schools. Schools must report actual credit. Refer to credit hour equivalency tables. The formula for converting semesters to credit equivalents is the same, except for the multiplier.

    The formulas are:
    Semester: Credit x 18 weeks = credit hour equivalents. Four semester credits earned in 4 weeks is the equivalent of 18 credits earned during a standard semester (4 x 18 ÷ 4 =18) and will pay for full time for 4 weeks.

    VA pays education benefits for nonstandard enrollment periods based on credit equivalents. Remember, schools report actual number of credits; VA makes the conversion. When enrollment periods overlap, credit hour equivalents for the period of overlap are combined.

    Rate of Pursuit (Chapter 33 Non- Standard terms)

    For non-standard terms, the equivalent credit hours will be determined prior to computing rate of pursuit. For instance, 4 credit hours in a 4-week term would be the equivalent or 12 hours or 100% rate of pursuit.