Petition to the Academic Standards Committee
A Petition to the Academic Standards Committee is used to petition a change to a student’s records, such as a course add, drop, or withdrawal after the established deadline for such a change. ASC Petitions are handled by the Dean of Student Services. Petitions to the Academic Standards Committee may be obtained from Admissions & Records; however, the completed form must be submitted to the Office of the Dean of Student Services.
All adds must be processed by the add deadlines which are published in the Student College Calendar
, or obtained by the class instructor. Students who have verifiable extenuating circumstances may petition to add after the deadline by submitting a late add petition before 50% of the course is complete.
The student’s first date of attendance must be prior to the established add deadline to submit a petition along with documented evidence of extenuating circumstances (mandatory).
Examples of extenuating circumstances are verified cases of accidents, illness, family, work obligations, or other circumstances beyond the control of the student.
The Admissions & Records office will notify the student with a determination within two to four days of receiving the required documentation.
Late Add Petitions will not be accepted after 50% of the class has passed in the semester/term for which the student wishes to add. Please see Board Policy 5903
for more information.
A Contract for Overlapping Classes is used when a student wishes to enroll in two or more classes whose class time overlaps and creates a conflict. This form is required for any overlap in time. Any contract received which has an overlap of more than five (5) minutes per class meeting, per week, will not be accepted and will be denied. The student will need to submit this form, signed by the instructor, along with an informal written contract between the instructor and student, as to how the missed time will be made up each week to Admissions & Records before the Add Deadline for the classes. Forms will NOT be accepted by Admissions & Records without the accompanying contract. Once received, the packet is forwarded for approval by the Division Dean. If the contract is approved, the student is added to the class. A confirmation is sent by mail. Processing time is generally 7-10 business days.
A student who wishes to move from one section of a course to another section, or from one course level to a lower course level, may submit a Level/Section Transfer form to Admissions & Records. The form must be signed by both the current and new instructor, prior to being turned in. Forms must be submitted prior to the earliest withdrawal date of both classes in order to be considered.
Some courses require the completion of prerequisites or corequisites. A prerequisite is a course that must be completed or a placement score that must be achieved before a more advanced course is attempted. A corequisite is a course that must be completed at the same time another specified course is being taken. Students who wish to challenge the prerequisite or corequisite of a course they want to enroll in must file a Prerequisite/Corequisite Challenge Petition
form with Admissions & Records. This form is available online and must be submitted in person in the Admissions & Records Office or to firstname.lastname@example.org from your My Canyons email address. Forms not received from a My Canyons email address will not be accepted. The form is then reviewed with the documentation and a determination will be made. If the petition is approved, the student will be allowed to remain in the course. If the form is denied, the student will not be able to enroll in or stay in the course. All students are notified by email.
A student who wants to repeat a class more than the allowable number of times per the guidelines in the College of the Canyons Catalog, may submit a Request for Course Repetition to Admissions & Records. Repeat petitions may only be submitted for the specified reasons listed on the petition and documentation for extenuating circumstances must accompany the request. Petition processing is 1 to 2 business days. All students are notified by email.
A student who was incorrectly dropped from a class (but NOT due to non-payment of fees), may submit a Reinstatement to Class form to Admissions & Records after obtaining a signature from the instructor of the class. Processing occurs within 24 hours.