ATTENDANCE, ADD, DROP AND WITHDRAWAL POLICIES

ATTENDANCE POLICIES:

When do classes begin and end?

• Winter Intersession begins January 2 and ends February 2, 2008.

• Spring Semester begins February 4 and ends May 29, 2008.

• Additional short term classes begin at various times throughout the spring semester.  Check this schedule for beginning and ending dates.

• Check your personal class schedule print-out for the exact day and time your class meets.

Do I have to attend the first session of the class?

YES!  If you enroll in a class and do not attend the first class meeting, you may be dropped from the class roster and your place given to a student on the waiting list for the class.

Do I have to attend every class meeting?

Success in college depends upon regular class attendance.  Generally, instructors will drop a student who has excessive class absences.  It is your responsibility to know the attendance regulations of each of your instructors.

ADD POLICY

According to Board Policy 542, the deadline to add a spring full semester-length class is February 19, 2008.  The deadline to add a short-term class and all winter 2007 classes is 20 percent of the meeting days of the class.  A student who misses the established deadline for a particular class may add the class upon the instructor’s approval and successful petition to the Academic Standards Committee, as long as the student’s first date of attendance was prior to the add deadline.  If the add deadline is missed, the student must demonstrate extenuating circumstances and provide appropriate documentation as part of the petition process.  The Petition to the Academic Standards Committee form and all supporting documentation for late adds must be submitted no later than March 24, 2008 for spring courses and the W deadline for short term or winter 2008 classes. Please ask your instructor for the W deadline for your class.

How do I add a class once the semester begins?

Winter Intersession:  All classes are closed on the first day of the intersession, January 2, 2008.  Faculty will issue add codes and students must use the telephone or online registration systems to add classes.  Add codes are no longer valid after the add deadline.  You can obtain the add deadline for your class from your instructor.  The dates are listed on the right hand corner of the class roster.

Spring Semester

Open Classes:  Students may continue to register through the first week of the semester.  Faculty will issue add codes when the class meets its maximum enrollment capacity and closes, or at the beginning of the second week of the semester when all full-semester classes are closed.  Both of these circumstances require instructor permission to enroll.  Students using add codes must use the telephone or on-line registration systems to add classes.  Add code forms are no longer valid after the add deadline.  You can obtain the add deadline for your class from your instructor.  The dates are listed on the right hand corner of the class roster.

Closed Classes: Classes that have met their maximum seat capacity and/or have students on a waitlist are considered closed and require instructor permission to enroll. The instructor will issue an Add Code to students allowed to enroll in the course.  The add code must be processed using either the on-line or telephone registration systems.  The exception to this rule is for concurrently enrolled high school students.  Add code forms are no longer valid after the add deadline.  You can obtain the add deadline for your class from your instructor.  The dates are listed on the right hand corner of the class roster.

High School Students: Juniors and seniors attending College of the Canyons must have an add form signed and dated by the instructor to enroll in a closed class.  Students in grades 9-10 must have an add form signed and dated by the instructor to enroll in any class, whether open or closed.  All high school students must process their add forms by the add deadline in person in the Admissions & Records Office during business hours.  You can obtain the add deadline for your class from your instructor.  The dates are listed on the right hand corner of their class roster.

How do I add a class after the add deadline?

Add codes are no longer valid after the add deadline.  Students that have verifiable emergencies may petition to add after the deadline by using the following procedures.  Obtain a “Late Add Form” and Academic Standards Committee Petition.  Fill out both forms and return to your instructor for a first date of attendance and signature.  Submit the forms to Admissions & Records or Counseling with documented evidence of extenuating circumstances attached.  The Academic Standards Committee will notify the student with a determination in two to four weeks after receiving the above documentation.

Can I drop a class without it affecting my permanent record?

Yes.  If you drop a class, withdraw from college, or are dropped from a class by the instructor within the first 30 percent of class, you will receive no marks or notations on your permanent record.

When will a drop affect my permanent academic record?

If you drop a class, withdraw from college, or are dropped by the instructor between 30% and 50% of class, you will receive a mark of W (Withdrawal) on your permanent record.

Can I Drop after the Withdrawal Deadline?

No.  Instructors may not drop students from class, and students may not drop classes or withdraw from college after the withdrawal deadline for the course.  All students enrolled after the withdrawal deadline shall receive an academic grade (A, B, C, D, F, FW, CR, NC), or an incomplete ("I") grade for the course.

Petitions will be accepted to withdraw after the deadline date for documented extenuating circumstances only.

Most deadline dates are listed on the calendar page of this schedule.  If your class meets at times other than those listed, contact your instructor as all course deadline dates are published on the class roster in the right hand corner.

MAKING CHANGES TO YOUR CLASS SCHEDULE

YOU CAN MAKE PROGRAM CHANGES BY USING THE ONLINE OR TELEPHONE REGISTRATION SYSTEMS!

• You may drop classes
• You may add late start classes
• You may check your registration fees and pay by credit card.

How do I make a program change (add or drop classes) once the semester begins?

TO ADD A LATE START CLASS:

• You must meet course prerequisites.
• You may add classes that begin after the start of the semester by using STAR or On-line registration, or
• You may add classes on-campus in the Admissions & Records office during business hours.

TO ADD A CLOSED CLASS:

• You must meet course prerequisites.
• Once classes begin, you may add classes up to the add deadline using the add code obtained from your instructor.
• The add code must be processed using either the on-line or telephone registration system before the add deadline.
• The exception to this rule is for special admission high school students. All high school students must process their add forms by the add deadline in person in the Admissions & Records Office during business hours.

TO DROP A CLASS:

• Use the online or telephone registration systems to drop classes, or,
• If you are a special admission high school student, obtain permission from your high school, fill out a Drop Form and process it in the Admissions & Records office during business hours.

VETERANS

College of the Canyons has been authorized to offer educational training for veterans and veterans' dependents under all laws which establish such benefits.  Students who plan to take advantage of these benefits should apply at the Veteran's Affairs Office located in the Admissions & Records Office.

Students will need to bring a copy of their DD214 and must submit application materials prior to the beginning of the new semester.

Veteran's continuing from previous semesters must submit a Semester/Session Request for VA Payment form each semester or term at the time of registration.  Failure to do so will result in not being certified by the college to the Veteran's Administration and consequent loss or interruption of benefits.

The Veteran’s Office will be available to assist veterans by appointment only.  Please call (661) 362-3469 or email veterans@canyons.edu for more information.

Please sign up in the Admissions and Records office for an appointment with the Veteran’s Specialist.

AUDITING CREDIT COURSES

The governing board of the Santa Clarita Community College District has authorized the auditing of credit classes at College of the Canyons pursuant to Ed Code 76370. Course auditing is permitted as a service to students who have completed designated credit courses for the maximum number of allowed repeats. The purpose of auditing is to allow students to continue study, after course repeatability has been exhausted. The following list of courses has been approved for auditing:

Physical Education activity-all

Nursing Science- all

Animation Science-all

Art-091L

Dance-160, 161

ESL-040, 050

Graphics and Multimedia Design- 090L, 094L, 097L

Music- 080, 081, 082, 083, 116, 153, 173, 174, 175,176,

177, 185,186

Photography-090L, 091L

Radio/TV/Film-090L, 091L

Theatre-090L, 092L, 093L, 120, 161, 190

Classes taken by audit follow the same deadline dates as classes taken for credit. Contact Community Extension if you wish to audit classes.

Regulations

1. Students wishing to audit classes must receive the approval of the instructor of the course.

2. Students wishing to audit a course must be in at least grades 9 to 12. Those students in grades kindergarten through 8 are not eligible to audit classes.

3. No student auditing a course shall be permitted to change enrollment in that course to receive credit for the course.

4. Students auditing a course are not subject to attendance, test or grade requirements. Attendance of students auditing a course is not included in computing the apportionment accounting procedures.

5. A fee of $15 per unit will be charged. Students enrolled in classes to receive credit for ten or more units shall not be charged a fee to audit three or fewer semester units. Audit fees are paid through the Community Extension office.

6. Once enrolled, students must present their class instructor with a copy of the audit receipt obtained in the Community Extension office.

CANCELED CLASSES

Classes that do not attain minimum initial enrollment may be canceled.  If you are enrolled in classes that are subsequently canceled, you must submit a refund request prior to the end of the semester to receive a full refund of course fees.  Credit balances cannot be transferred to another semester/term.

REPEATED COURSES

The registration system will block you from repeating a course in which you have received a passing grade, or if you have repeated it too many times.

A course may not be repeated for credit or for grade point average improvement if a grade of C or better has been received.  Any exception to this regulation must be approved by petition prior to registration. 

Courses in which you have previously received a substandard grade (D, F, FW, or NC) can be repeated only once, unless otherwise indicated in this schedule of classes.  The last grade received will be counted in grade point average and units.

CATALOG

The College of the Canyons catalog may be viewed on the Internet.  The web address is www.canyons.edu.  You can purchase a copy of the catalog on CD in the Student Business Office for $2.00; paper copies cost $5.00 per copy and are held in limited amounts.

CLASSIFICATION OF STUDENTS

DIRECTORY INFORMATION

The Santa Clarita Community College District regards the following as "Directory Information" which can be released to the public: student’s name, current enrollment status, dates of attendance, major field of study, degrees and awards received from the College, participation in officially recognized activities and sports, weight and height of members of athletic teams, the most recent public or private school attended by the student.

If you desire to withhold "Directory Information," you must file a written request with the Admissions & Records Office.

In accordance with the Family Educational Rights and Privacy Act of 1974, all other student information, excluding that designated as Directory Information, cannot be released to a third party without written permission submitted to the college by the student.  This law applies to all students attending College of the Canyons, regardless of the student’s age.