RULES AND REGULATIONS

Conduct

When a request for use of District facilities is made by any organization, the responsible person will be required to see to it that the rules and regulations of the Board of Trustees and other applicable laws are adhered to. In the event of failure of the applicant to adhere to these rules and regulations, future requests for use of District facilities may be denied.

In the interest of promoting the health and well-being of District students, staff and visitors and to maintain the safety of District facilities, it shall be the policy of the Santa Clarita Community College District to prohibit smoking in indoor and outdoor District facilities and at events held on campus initiated by internal College users or external agencies.

Smoking is also prohibited in all outdoor areas (including stairwells) within 20 feet of any door or entryway.

Use of alcohol or illegal drugs is strictly prohibited.

School officials will at all times have full authority to enforce proper and safe conduct of all persons and activities on school property. The Board reserves the right to require police protection for all activities held on school property when it deems such protection desirable.

When the use of facilities is granted to any group qualifying under the terms of the Civic Center Act for the purpose of instruction in the ideas or beliefs of the group, it will be the responsibility of the user to notify in writing all of those who attend the meetings held in college facilities, and to announce at the beginning of each meeting, that the ideas and information disseminated do not have the endorsement or approval and are in no way associated with the instructional program of the Santa Clarita Community College District. In the case of meetings limited to one evening, proper notification will consists of a written statement on forms approved by the college and given to each person in attendance. In those cases which classes are conducted for two or more meetings, the using organization will have the additional responsibility of sending a letter to the home address of the parents of all minor students who attend the meeting.

Lessee shall offer no gratuities to school personnel nor shall school personnel accept gratuities from lessee.

There shall always be a school employee on duty when school facilities are being used by outside groups. It shall be the duty of this employee to see that these rules and regulations are enforced and to report any violations or attempted violations to the principal. Whenever the Board believes that these rules and regulations have been violated, they may revoke such permit or permits as have been given to the organization in question and may refuse to grant additional permits to it.

Supervision

When using school facilities, sponsoring organizations will furnish adequate adult supervision and will be responsible for properly caring for such facilities and leaving them in good condition. Cost of any damages shall be borne by the sponsoring organization.

Use of District facilities shall be under the supervision of an authorized representative of the District who shall have authority to open the facilities upon presentation of the User's copy bearing the approval of the authorized District administrator.

Safety

The User at all times during the use and occupancy of the premises shall thoroughly comply with all ordinances, laws and regulations affecting the use and occupancy thereof, including all state and local fire, health and safety laws, ordinances and regulations.

Injuries to event participants shall be reported to the District Security Office.

Hours of Access

Facilities will be opened only at times called for on the "Application/Permit to Use District Facilities". Time for rehearsal, decorating or any other use will be at the prevailing rate. District employees are not obligated to have the buildings open at any time other than the times shown on the approved application nor are they authorized to open buildings or facilities not specifically requested and previously authorized.

Parking

Posted parking regulations shall be adhered to by all Users.

Food Service

Consumption or sale of food or refreshments will not be permitted unless prior arrangements have been made with the Superintendent-President.

Posting of Literature, Signs or Banners

Posting of any literature, signs or banners advertising any on-campus event or program must receive prior approval by the Student Activities Department

Structures or signage may not be erected or assembled on school premises, nor may electrical, mechanical or other equipment be brought thereon unless special approval has been obtained from the office issuing the permit.

The User is responsible for removing any advertisement or handout material at the end of the event.

Erection of Structures

No structures may be erected or assembled on District premises nor may any electrical, mechanical or other equipment be brought thereon without prior written approval of the District.

Aircraft

Aircraft-related activities are prohibited. This includes manned or unmanned, powered or non-powered aircraft of any type including helicopters, ultra-lights, hang gliders, hot air balloons, parachuting, etc.

Facility Capacity & Fire Regulations

At no time shall there be more persons admitted to any room or facility than the legal seating capacity will accommodate. Flammable decorations, including stage scenery, shall be fire resistant or flame proofed in accordance with the requirements of the State Health & Safety Code. No device which produces flame, sparks, smoke or explosions shall be used in any District facility. The use of any material or device which constitutes a fire hazard is expressly prohibited.

Equipment Usage

All additional property and/or equipment not owned by the District, but provided or rented by lessee must meet applicable city, county, state and federal safety requirements.

District-owned equipment, materials or supplies of any nature that are not a part of the approved permit are off limits to the Users.

User shall not be permitted to remove or displace furniture or apparatus (including but not limited to lights, curtains, ceiling pieces, etc.) except with permission and under the supervision of the District representatives in charge.

Inspection for Damage to District Property

Prior to and immediately following the event, a representative from the District and a representative from the User in charge conduct a visual inspection of the area(s) used, to determine existing conditions and to note any damage, unusual "wear and tear", or situations requiring extra labor on the part of the District work force directly attributable to the User. If the facility is found damaged, abused or dirty after use, the User agrees to be financially responsible. An additional charge for cleaning and/or repair will be billed to User for repair or cleaning. It is the responsibility of the User to contact the District personnel assigned to make arrangements for the inspection.

District property must be protected from damage and mistreatment and ordinary precaution of cleanliness maintained. User shall be responsible for returning any furniture or equipment which has been moved from its proper place.

Any removal of District fixtures or other damage to the District property including, but not limited to, unbolting, unscrewing, defacing, painting or other damaging of District facilities is strictly prohibited and may subject User to a fine, repair charges, and/or termination of use or occupancy of District property.

In the event of damage to property or equipment, the User shall notify the District representative as soon as possible.