When a request
for use of District facilities is made by any organization, the
responsible person will be required to see to it that the rules and
regulations of the Board of Trustees and other applicable laws are
adhered to. In the event of failure of the applicant to adhere to these
rules and regulations, future requests for use of District facilities
may be denied.
interest of promoting the health and well-being of District students,
staff and visitors and to maintain the safety of District facilities, it
shall be the policy of the Santa Clarita Community College District to
prohibit smoking in indoor and outdoor District facilities and at events
held on campus initiated by internal College users or external agencies.
also prohibited in all outdoor areas (including stairwells) within 20
feet of any door or entryway.
Use of alcohol
or illegal drugs is strictly prohibited.
officials will at all times have full authority to enforce proper and
safe conduct of all persons and activities on school property. The Board
reserves the right to require police protection for all activities held
on school property when it deems such protection desirable.
When the use
of facilities is granted to any group qualifying under the terms of the
Civic Center Act for the purpose of instruction in the ideas or beliefs
of the group, it will be the responsibility of the user to notify in
writing all of those who attend the meetings held in college facilities,
and to announce at the beginning of each meeting, that the ideas and
information disseminated do not have the endorsement or approval and are
in no way associated with the instructional program of the Santa Clarita
Community College District. In the case of meetings limited to one
evening, proper notification will consists of a written statement on
forms approved by the college and given to each person in attendance. In
those cases which classes are conducted for two or more meetings, the
using organization will have the additional responsibility of sending a
letter to the home address of the parents of all minor students who
attend the meeting.
offer no gratuities to school personnel nor shall school personnel
accept gratuities from lessee.
always be a school employee on duty when school facilities are being
used by outside groups. It shall be the duty of this employee to see
that these rules and regulations are enforced and to report any
violations or attempted violations to the principal. Whenever the Board
believes that these rules and regulations have been violated, they may
revoke such permit or permits as have been given to the organization in
question and may refuse to grant additional permits to it.
school facilities, sponsoring organizations will furnish adequate adult
supervision and will be responsible for properly caring for such
facilities and leaving them in good condition. Cost of any damages shall
be borne by the sponsoring organization.
District facilities shall be under the supervision of an authorized
representative of the District who shall have authority to open the
facilities upon presentation of the User's copy bearing the approval of
the authorized District administrator.
The User at
all times during the use and occupancy of the premises shall thoroughly
comply with all ordinances, laws and regulations affecting the use and
occupancy thereof, including all state and local fire, health and safety
laws, ordinances and regulations.
event participants shall be reported to the District Security Office.
will be opened only at times called for on the "Application/Permit
to Use District Facilities". Time for rehearsal, decorating or any
other use will be at the prevailing rate. District employees are not
obligated to have the buildings open at any time other than the times
shown on the approved application nor are they authorized to open
buildings or facilities not specifically requested and previously
regulations shall be adhered to by all Users.
sale of food or refreshments will not be permitted unless prior
arrangements have been made with the Superintendent-President.
Literature, Signs or Banners
Posting of any
literature, signs or banners advertising any on-campus event or program
must receive prior approval by the Student Activities Department
signage may not be erected or assembled on school premises, nor may
electrical, mechanical or other equipment be brought thereon unless
special approval has been obtained from the office issuing the permit.
The User is
responsible for removing any advertisement or handout material at the
end of the event.
may be erected or assembled on District premises nor may any electrical,
mechanical or other equipment be brought thereon without prior written
approval of the District.
activities are prohibited. This includes manned or unmanned, powered or
non-powered aircraft of any type including helicopters, ultra-lights,
hang gliders, hot air balloons, parachuting, etc.
Capacity & Fire Regulations
At no time
shall there be more persons admitted to any room or facility than the
legal seating capacity will accommodate. Flammable decorations,
including stage scenery, shall be fire resistant or flame proofed in
accordance with the requirements of the State Health & Safety Code.
No device which produces flame, sparks, smoke or explosions shall be
used in any District facility. The use of any material or device which
constitutes a fire hazard is expressly prohibited.
property and/or equipment not owned by the District, but provided or
rented by lessee must meet applicable city, county, state and federal
equipment, materials or supplies of any nature that are not a part of
the approved permit are off limits to the Users.
User shall not
be permitted to remove or displace furniture or apparatus (including but
not limited to lights, curtains, ceiling pieces, etc.) except with
permission and under the supervision of the District representatives in
for Damage to District Property
Prior to and
immediately following the event, a representative from the District and
a representative from the User in charge conduct a visual inspection of
the area(s) used, to determine existing conditions and to note any
damage, unusual "wear and tear", or situations requiring extra
labor on the part of the District work force directly attributable to
the User. If the facility is found damaged, abused or dirty after use,
the User agrees to be financially responsible. An additional charge for
cleaning and/or repair will be billed to User for repair or cleaning. It
is the responsibility of the User to contact the District personnel
assigned to make arrangements for the inspection.
property must be protected from damage and mistreatment and ordinary
precaution of cleanliness maintained. User shall be responsible for
returning any furniture or equipment which has been moved from its
Any removal of
District fixtures or other damage to the District property including,
but not limited to, unbolting, unscrewing, defacing, painting or other
damaging of District facilities is strictly prohibited and may subject
User to a fine, repair charges, and/or termination of use or occupancy
of District property.
In the event
of damage to property or equipment, the User shall notify the District
representative as soon as possible.