College of the CanyonsCollege of the Canyons

Enrollment Verification Made Easy!


Enrollment Verification FAQs:

When may I request an Enrollment Verification?

Enrollment Verifications may be ordered for the current semester prior to and during the current semester once a student has enrolled in classes.  However, a letter will accompany any Enrollment Verification processed prior to the Add Deadline indicating that the verification is accurate only as of that day, because of the ability of the student to drop classes.  Enrollment verifications needed for a prior semester may be requested at any time.

Is there a fee?

There is no fee for an Enrollment Verification ordered in person or through www.studentclearinghouse.org website.

What is the processing time?

Processing time is 3-5 business days during peak ordering (usually the first weeks of the semester).  However, students not requesting us to complete an insurance form may have Enrollment Verifications provided at the counter while they wait.  Any special requests (GPA, verifications requiring a letter, etc.) will require 3 -5 business days processing time.  Verifications requested through the online verification system are generally processed within the same day ordered.

What type of information is provided?

An Enrollment Verification includes the following information:  Student name, address, and COC ID number; semester dates; number of units enrolled, and part or full-time status.  The Enrollment Verification does not contain Grade Point Average (GPA) information, unless specifically requested.

My insurance company has provided me with a form.  Can this be filled out?

Insurance company forms will be filled out by Admissions & Records provided that all the information on the forms can be verified by us.  If we are not able to complete the insurance company form, we will supply our own Enrollment Verification as an alternative.

What other policies should I know about?

·         In accordance with the Family Education Rights and Privacy Act of 1974 (FERPA), records may not be released to a third party without the prior written authorization of the student.

·         Enrollment Verifications will not be processed until all holds or financial obligations to College of the Canyons are paid, including fines or fees.

·         Enrollment Verification requests may also include GPA information when ordered from Admissions & Records.  Please specify at the time of request.

·         Cal Grant GPA verification is supplied electronically once a semester.  Admissions & Records does not fill out the Cal Grant GPA verifications manually.  Students requiring this form to be filled out will be referred to the Financial Aid Office.

·         Photo ID will be required for picking up completed Enrollment Verifications from Admissions & Records.