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Position Number: CLA21-406

College of the Canyons
Foundation 

announces an employment opportunity for

Fundraising Coordinator

A Non-Profit Foundation Staff Position

Review Date: January 6, 2022 (Open Until Filled)

This position is a high priority for our Foundation for the 2021-2022 year and is contingent upon continue available district, grant and state funding.

The College of the Canyons Foundation is seeking a full-time Fundraising Coordinator.

Who We Are

The Santa Clarita Community District is committed to achieving educational equity for all students. As presented in our District Strategic Plan, which focuses on Access, Engagement, and Success, “Equity, inclusion, and diversity are not goals in themselves, but ideologies embedded in all actions and planning across all departments and functions of our college and its two campuses.” These areas of focus demonstrate a resolve to focus on student success and confirm that we are at the forefront of change with integrated planning efforts that both evolve and anticipate the needs of our students. We provide students with a rich and dynamic learning experience that embraces differences — fostering healthy inclusion through inquiry, shared dialogue and reflection to ensure that we promote a sense of community, collegiality and cooperation. When you join our team at the Santa Clarita Community College District, you can expect to be part of an inclusive, creative, flexible, innovative and equity-focused community that engages students, each other, and the community in scholarly inquiry, creative partnerships, and the application of knowledge and success.

The College and the District

College of the Canyons is part of the Santa Clarita Community College District and is designated as a Hispanic Serving Institution (HSI), enrolling approximately 32,000 students each academic year. College of the Canyons has a diverse student population that reflects our focus on enhancing the educational attainment and economic well-being of the community we proudly serve. Detailed information about our student population, including data related to student success, can be found on the College of Canyons Office of Institutional Research, Planning and Institutional Effectiveness (IRPIE) website. Additionally, College of the Canyons, was recently honored as a 2021 Bellwether College Consortium award winner, was honored in 2018 and 2019 with the Champion of Higher Education award, was ranked #1 in Los Angeles County during 2019 as the best two-year college for adult learners, and is rated #1 in Los Angeles County for completion rates by college-prepared students. It is distinguished as one of the top transfer institutions in Los Angeles County.

Who We Want

We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate must be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students and community partners who share our commitment to closing equity gaps. The Santa Clarita Community College District seeks leaders possessing a strong grounding in academic and student services programs and a thorough understanding of the primary mission of the community college. We seek employees that value mentorship and working in a collegial, collaborative environment, who are conscientious risk takers and transformational leaders guided by a commitment to helping all students achieve their educational goals.

"BIG PICTURE" RESPONSIBILITY:

Under the supervision of the Director of Development (Foundation) of the College of the Canyons Foundation, performs a variety of complex and specialized duties including; responsible for coordinating all aspects of Foundation special events, administrative, clerical, specialized office support functions, advancement of fundraising initiatives and projects. Serves as a confidential aide to the Director and/or other professional staff providing them with support of clerical duties involving the Foundation’s fundraising programs.  Specifically, this position will assist with fundraising efforts including; planning, accounting work, financial analysis, donor prospecting, solicitation and reporting as well as specialized administrative and clerical functions in support of Foundation programs and budgets. The Coordinator maintains responsibility and duties related to special event coordination, alumni communications, and alumni development. Performs other related duties as required.

Canyons Hall

ESSENTIAL DUTIES:

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this position. 

 

  1. Plans, executes, oversees and evaluates all aspects of the Foundation’s special events, assists with sponsor solicitation to meet annual fundraising goals.
  2. Serves as administrative aide and liaison between the Director and/or other professional staff and the community, staff and other District or campus officials and departments.
  3. Facilitates and oversees the fundraising activities of Foundation support groups to include, meeting notices, agendas, meeting attendance, taking and distributing minutes and invitations.
  4. Develops regular alumni communications through social media platforms, online newsletter and other relevant media.
  5. Maintains various records and prepares reports of fundraising initiatives.  Manages the flow, storage and imaging of department documents.
  6. Recommends and implements techniques and practices to improve organization and coordination of the Foundation Office.
  7. Performs routine administrative tasks including maintaining calendars, schedules and appointments, transcribing, picking up and distributing mail, processing purchase requisitions, receiving and storing supplies and materials, maintain office inventory, answering and redirecting inquires and tracking and maintaining confidential files and records.
  8. Arranges for meetings, conferences, travel and accommodations. Processes travel advances, request for reimbursements and other travel related documents in a timely and accurate manner.
  9. Participates on college and community committees, attends special meetings, conferences and luncheons as directed.
  10. Interprets and maintains policies, regulations and operational procedures pertaining to the Foundation staff and Board of Directors.
  11. Distributes, prepares/transcribes and reviews correspondence, reports and other forms of communication independently or in accordance with general instructions concerning a wide range of subjects requiring a thorough knowledge of departmental and college policies, regulations and operational procedures.
  12. Monitors event budgets, credit card expenses, and other financial items under supervision of the Foundation Administration.  Assists with the maintenance and coordination of departmental annual budgets to ensure that expenditures do not exceed the established budget.
  13. Under the supervision of the Foundation Administrator, directs the work of volunteer staff. Prepares hire authorizations for college assistants and other part time staff. Monitors temporary employee work schedules. Ensures timesheets and completed correctly and submitted to payroll in a timely manner. Audits temporary employee hourly costs to allocated budget.
  14. Performs data input and data retrieval for all relevant department functions, including prospect lists, reports, contact spreadsheets, email distribution lists and donor reports.
  15. Works evenings and weekends when requested.
  16. Serves as a back-up for the Donor Relations Coordinator III position, as directed.
  17. Performs other related duties as assigned.

MINIMUM QUALIFICATIONS:

Experience:

Three (3) years of experience in all aspects of event coordination, an in-depth knowledge of fundraising activities and programs. Clerical experience as an office coordinator preferred. Proficient in MS Word, Excel, Outlook in a Windows environment; experience in administrative software system, accounting, record keeping, donor cultivation, donor prospecting and outreach activities. Experience in database management, online communications and website management with, knowledge of, and demonstrated effectiveness in proven methods of fundraising, volunteer management, and public relations as well as an ability to coordinate large groups activities. Advanced knowledge of Raiser’s Edge and Excel is desirable. 

Education:

 Education equivalent to an Associate’s degree (60 semester units) from an accredited college or university is required. Two additional years of related experience in addition to that identified above may be substituted for each year (30 semester units) of education requirement. Additional education or Bachelor’s degree desirable.

DESIRABLE QUALIFICATIONS:

  • Prior experience performing administrative support duties in a community college or other post-secondary educational institution.
  • Prior experience managing projects and event planning.
  • Prior experience managing a complex database application and social media platforms, including but not limited to: Facebook, Twitter, Instagram, and LinkedIn.
  • Prior experience working with advanced technology and computer applications, including Constant Contacts.

DEMONSTRATED KNOWLEDGE AND ABILITIES:

Position requires knowledge of: 

  • Methods, practices and terminology used in development offices and institutions of higher learning, accounting and computerized accounting systems.
  • Proper English usage, grammar, spelling and punctuation.
  • Modern office practices and equipment including automated word processing, donor profiles, record management and filing systems, receptionist and telephone techniques, correspondence and report writing.
  • Basic methods and techniques of organization and planning.

 

Position requires ability to: 

  • Coordinate and schedule administrative, clerical, special event functions and activities.
  • Knowledge of social media platforms and online software to deliver regular communication to designated groups.
  • Learn, interpret, and apply legal mandates, policies, regulations, and guidelines and operational procedure.
  • Work effectively and demonstrate currency of knowledge with computers and other forms of advanced technology utilized in providing high quality services.
  • Work effectively with MS Word, Excel, Raiser’s Edge, Colleague/Datatel and use advanced forms of technology and perform complex and database administration.
  • Apply modern office practices and equipment, including record management, filing systems, receptionist and telephone techniques, correspondence and report writing.
  • Work independently assuming responsibility and taking initiative to conduct routine functions and operations of the office.
  • Establish and maintain comprehensive and accurate files and records as well as prepare concise and complete reports as required.
  • Make decisions and use professional judgement based on established guidelines and procedures.
  • Type with speed and accuracy using word processing, spreadsheet, database; and web page software, and make arithmetical calculations in like manner.
  • Take and transcribe note with speed and accuracy.
  • Communicate effectively, both orally and in writing, exhibiting proper knowledge of English usage, grammar punctuation and spelling.
  • Understand and carry out oral and written directions.
  • Establish and maintain cooperative working relationships with board of Directors, community, staff and others connected in performance of your duties.
  • Adapt to changing procedural requirements.
  • Work well with community volunteers and establish and maintain cooperative working relations with donors, foundation board members, faculty, staff and the public.
  • Perform specialized evening and weekend duties related to fundraising.
  • Demonstrate clear evidence of sensitivity to and understanding of diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students, staff and community.
  • Maintain optimum confidentiality of donor records and information as understand the sensitive nature of the work in the development office.

CONDITIONS OF EMPLOYMENT AND COMPENSATION

College of the Canyons Foundation is a non-profit entity, separate from the Santa Clarita Community College District (SCCCD). Candidate selected for the position will be a Foundation employee and will be entitled to the salary and employee benefits offered by the Foundation, which may be different from the salary and benefits offered to employees of the SCCCD. This position is not represented by the California School Employees Association (CSEA) nor assigned to any District salary schedule. 

Initial salary placement will be $59,208.00 annually contingent upon qualification.  Probationary period for new Foundation employees is one year.  Work year is 12 calendar months.  The normal workweek for this position is 40 hours.  10 vacation days accrue during first year of employment. A regular work schedule will be assigned, with the ability to work a flexible schedule, including nights and weekends, as needed.

 

BENEFITS:  A Foundation employee is provided with a diversified program that includes medical, dental and vision insurance, as well as retirement and professional development opportunities. These benefits commence on the first of the month following date of hire.

RETIREMENT: Foundation employees contribute to the Public Employees' Retirement System (PERS), a defined benefit retirement plan through the State of California.  Various additional benefit options are available to retired employees.  

Successful completion of background fingerprint clearance, pre-employment physical examination (disabilities not related to the physical job will not affect the application process) and TB screening. 

Proof of eligibility to work in the United States and signing of loyalty oath per government codes 3100-3109.

Meeting applicable eligibility requirements under CalPERS or CalSTRS if you are a current or former member.

Official, sealed transcripts are required upon offer of employment.

 

PHYSICAL DEMANDS

Position requires sitting and viewing a computer monitor for extended periods of time plus frequent periods of standing and walking, which may include climbing staircases; dexterity of hands and fingers to operate a computer keyboard and related equipment; reaching, bending, kneeling, crawling and stooping; handling and working with various materials and objects; frequently exert 10-20 pounds of force to lift, carry, push, pull or otherwise move objects; hearing and speaking to communicate and provide information to others; vision to read printed material and computer monitor; may be exposed to occasional contact with dissatisfied or abusive individuals; and travel from site-to-site. 

EQUAL EMPLOYMENT OPPORTUNITY

The College of the Canyons Foundation is an Equal Opportunity Employer.

The College of the Canyons Foundation is committed to employing qualified employees who are dedicated to student learning and success. The Foundation Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students.  The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and provide consideration for all qualified candidates. The Foundation does not unlawfully discriminate in providing educational or employment opportunities to any person on the basis of race, color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, age (40 years and over), sexual orientation, veteran and/or military status, protected medical leaves (requesting or approved for leave under the Family and Medical Leave Act or the California Family Rights Act), domestic violence victim status, political affiliation, and any other status protected by state or federal law  or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics. Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting the Human Resources office directly at (661) 362-3427.

Students

ABOUT THE DISTRICT

Innovative. Collaborative. Entrepreneurial. These characteristics not only define College of the Canyons, they are embodied by the faculty, staff and administrators who make this college unique among the 116 California Community Colleges.

Established in 1969, College of the Canyons is among the fastest-growing colleges in California and the nation. It is widely recognized as a model community college for enhancing student access, success and equity. Its completion rates rank among the highest in the state. The college has established a well-deserved reputation for bolstering economic development and offering innovative career technical education responsive to industry needs.

Guided by visionary leadership, the college serves a 367-square-mile area of northern Los Angeles County that includes the dynamic, growing Santa Clarita Valley. A steady influx of new residents and businesses creates a spirit of possibilities that inspires the college to be flexible, creative and attuned to the community’s evolving needs. The growing diversity of the community is mirrored by the college, which qualifies as a Latino-serving institution.

The college’s influence in the community is best illustrated by the dozens of collaborative partnerships it has forged with local school districts, government entities and service organizations. Examples include the Performing Arts Center’s K-12 Arts Education Outreach initiative, which allows thousands of children to experience the arts each year, and Academy of the Canyons, an early/middle college high school at the Valencia campus that is ranked among the top 10 percent of high schools in the nation.

With campuses in Valencia and Canyon Country, the college offers 96 associate degree programs, including 31 associate degree for transfer (AD-T) options, as well as 148 certificate programs. Classes are offered during traditional fall and spring semesters, as well as shorter, intensive summer and winter sessions. Additional educational opportunities exist at the University Center, whose four-year colleges and universities offer approximately 30 bachelor’s, master’s and doctoral degree programs, as well certificate and credential programs.

Because of the college’s commitment to meeting the needs of the community, local voters have approved two bond measures valued at more than $470 million since 2001. The college also secures substantial funds from the state and millions of dollars in grants each year that allow new, cutting-edge programs to be developed and facilities built to accommodate them.

Given its commitment to growth and innovation, College of the Canyons sets a new standard for what a college can achieve. It is a vital cultural, educational and economic force in the region. Join us to discover unexpected possibilities, the freedom to innovate and an opportunity to shape the future.

APPLICATION AND SELECTION PROCESS:

Applicants are encouraged to complete their applications online at https://www.canyons.edu/administration/humanresources/. If you require assistance, please call the Human Resources office at (661)362-3427 or for the hearing impaired TTY/TDD Line at (661)362-5178.  Applicants may check the status of their application online and may expect to be notified within approximately 4 - 5 weeks following the Review Date as to the status of their application.

All application materials must be uploaded online or received in the Human Resources office by the end of the day on the Review Date in order to assure consideration for this position. Postmark is not acceptable for this purpose. Separate application materials must be submitted for each position applied for. Materials submitted become property of the Foundation and will not be returned, copied, or considered for other openings.  The Human Resources office is located in the University Center, Suite #360 at 26455 Rockwell Canyon Road, Santa Clarita, CA, 91355.

Your application is not complete until the following required materials have been uploaded online or received by the Human Resources office:

  • Online District CLASSIFIED Application.
  • Detailed resume, which includes month/year dates of employment and descriptions of responsibilities at each employer.
  • Letter of interest (cover letter). In your letter, please address your qualifications and experience as they pertain to the job duties and the abilities section of this announcement.
  • Copies of complete and legible college transcripts clearly indicating all college units earned and any degree awarded. You can submit unofficial copies of transcripts for application purposes. Copies of diplomas are not acceptable in lieu of college transcripts. Official, sealed transcripts are required upon offer of employment. Please see our website for the requirements for evaluation of transcripts from foreign colleges or universities.
  • Confidential Recruitment Source Information (voluntary survey). This is voluntary and is a part of the online applicant profile, separate from the application.
  • Supplemental Questionnaire. Please answer the following questions as part of your application packet.
  1. Do you possess education equivalent to an Associate’s degree or higher from an accredited college or university? If yes, please provide a legible copy of your college/university transcript in your application packet. Copies of diplomas are not acceptable in lieu of college transcripts. If not, and you are using additional years of applicable work experience in lieu of semester units, please clearly indicate how you meet the minimum educational requirement through this additional work experience.
  2. Please describe your prior office coordinator experience, highlighting your knowledge of fundraising activities and programs, as well as event coordination. Please include employer names(s), position title(s), dates of employment, full-time or part-time status (hours per week), your roles and responsibilities.  Please provide your total years of full-time equivalent experience in this field.
  3. Please describe your experience in database management.
  4. Please give examples of your experience in donor cultivation, donor prospecting, and outreach activities.
  5. Please describe your experience managing social media platforms in a professional setting.
  6. Why do you want to work in this position?
  • Letters of reference are optional.

Please note:

  • Skills evaluation of candidates for interview may be required.
  • Travel and relocation expenses are the responsibility of the applicant.
  • Hiring committees review all complete, qualified application packets. Possession of the minimum qualifications does not guarantee an interview.
  • “Experience” generally refers to relevant paid experience. In some instances, unpaid experience may be counted as experience towards meeting the minimum qualifications or requirements for the position only if it entailed responsibilities substantially similar to those of relevant paid positions in the field.  It is the applicant’s responsibility to provide sufficient information and details to the Human Resources office at the time of submission of their application packet.  Details should include the organization, contact name and contact information, start and end dates, hours per week, and a list of relevant unpaid/volunteer duties or responsibilities performed.  Not all unpaid experience may qualify.  Upon offer of employment, an applicant will be required to obtain written verification(s) of any relevant unpaid/volunteer experience.
  • Current COC employees who are applying for this position: Please be aware that materials from your personnel file are not included as part of the application file; therefore, please provide the same requested application materials as any other applicant.
  • Please be aware that, should you be considered as a finalist for this position, reference checks will include current supervisor(s).
  • Applicants are encouraged to apply online. If you need assistance with the application process, contact:

Human Resources Office

(661) 362-3427

TTY/TDD (661) 362-5178 or visit our website at

https://www.canyons.edu/administration/humanresources/

 

It is the applicant’s responsibility to ensure that all application materials are fully and correctly submitted. All materials submitted are for this position only and become the property of the District.  Materials will not be returned, copied or considered for other openings. Resumes may not be submitted in lieu of the official application form.

The college is expecting to conduct initial and final interviews on an on-going basis until the position is filled.   

Please note that the college will be closed for Winter Break from December 23, 2021 through January 2, 2022. The Human Resources Office will reopen on Monday, January 3, 2022. 

Position is offered contingent on funding. We reserve the right to withdraw, extend the filing date, reopen, or delay filling this position. Recruitment may continue until the position is filled. This recruitment may be used for future vacancies.

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