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Position Number: CLA21-433

College of the Canyons
Santa Clarita Community College District

announces an employment opportunity for

Human Resources Coordinator

(Systems Support)

A Full-Time Classified Represented Position

Review Date: June 10, 2022 (Open Until Filled)

This position is a high priority for our District for the 2022-2023 year and is contingent upon continued available district, grant and state funding.

Two weeks prior to the deadline to submit applications, the diversity of current applicants will be assessed. Upon review, if the pool does not include sufficient diversity at that time, the application window may be extended.        

The Santa Clarita Community College District/College of the Canyons is seeking a full-time Human Resources Coordinator (Systems Support) in the Human Resources department.     

 

Who We Are

The Santa Clarita Community District is committed to achieving educational equity for all students. As presented in our District Strategic Plan, which focuses on Access, Engagement, and Success, “Equity, inclusion, and diversity are not goals in themselves, but ideologies embedded in all actions and planning across all departments and functions of our college and its two campuses.” These areas of focus demonstrate a resolve to focus on student success and confirm that we are at the forefront of change with integrated planning efforts that both evolve and anticipate the needs of our students. We provide students with a rich and dynamic learning experience that embraces differences — fostering healthy inclusion through inquiry, shared dialogue and reflection to ensure that we promote a sense of community, collegiality and cooperation. When you join our team at the Santa Clarita Community College District, you can expect to be part of an inclusive, creative, flexible, innovative and equity-focused community that engages students, each other, and the community in scholarly inquiry, creative partnerships, and the application of knowledge and success.

The College and the District

College of the Canyons is part of the Santa Clarita Community College District and is designated as a Hispanic Serving Institution (HSI), enrolling approximately 32,000 students each academic year. College of the Canyons has a diverse student population that reflects our focus on enhancing the educational attainment and economic well-being of the community we proudly serve. Detailed information about our student population, including data related to student success, can be found on the College of Canyons Office of Institutional Research, Planning and Institutional Effectiveness (IRPIE) website. Additionally, College of the Canyons, was recently honored as a 2021 Bellwether College Consortium award winner, was honored in 2018, 2019, and 2021 with the Champion of Higher Education award, was ranked #1 in Los Angeles County during 2019 as the best two-year college for adult learners, and is rated #1 in Los Angeles County for completion rates by college-prepared students. It is distinguished as one of the top transfer institutions in Los Angeles County.

Who We Want

We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate must be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students and community partners who share our commitment to closing equity gaps. The Santa Clarita Community College District seeks leaders possessing a strong grounding in academic and student services programs and a thorough understanding of the primary mission of the community college. We seek employees that value mentorship and working in a collegial, collaborative environment, who are conscientious risk takers and transformational leaders guided by a commitment to helping all students achieve their educational goals.

"BIG PICTURE" RESPONSIBILITY:

Under the direction of the Human Resources Director, Recruitment and Employee Services, the Human Resources Coordinator is responsible for all aspects of Human Resources-related Human Resource System (HRS), entries and reporting into the Los Angeles County Office of Education, District, and other related internal and external institutional/governmental Human Resource Information Systems (HRIS) computerized software and systems. Performs a variety of highly skilled, specialized and technical employee and human resources data functions on behalf of the District. Prepares employee historical payroll, employment, and other related statistical data reports. Performs specialized and technical work in computerized data entry and retrieval necessary to carry out the Human Resources Systems functions of the Department. Acts as a liaison with the Payroll Office, Instruction Office, Volunteer Bureau & Student Employment, Business Services and other internal and external entities in meeting the Department’s needs. Assists with training and staff development activities related to the use of information technology and applications software; performs evaluation and testing of applications as needed.  Assures accuracy and conformance with established policies and procedures. Performs other related duties as assigned.

Canyons Hall

ESSENTIAL DUTIES:

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

  1. Provides user support to Human Resources staff on the use of the Los Angeles County Human Resources System (HRS), the District’s HRIS information management systems and reporting software. Responds to requests from Human Resources administrators and staff for reports and information from these resources.
  1. Maintains knowledge of, interprets, and ensures compliance with current legislation, Federal, State and Education Code laws, PERS and CalSTRS retirement regulations, collective bargaining agreements, employee contract provisions, and other District policies, procedures, and regulations pertaining to entry into the LACOE HRS and other HRIS data software.
  1. Processes and enters employment-related documents for all new and current employees into HRS/HRIS databases. Performs high level analysis in order to maintain an accurate employee database and related District tables, including verifying and updating all personnel related information.
  1. Researches, interprets, and determines employees’ applicable retirement plan membership. Clarifies related employee information through the coordination and review of employee documentation, communication with the Los Angeles County Office of Education, correspondence with other districts, and data obtained from CalSTRS and CalPERS retirement agencies.
  1. Performs high level analysis in order to maintain an accurate employee database and related District tables, including verifying and updating all personnel related information.
  1. Maintains timely and accurate implementation and updates of District salary schedules and creation of work calendars in accordance with collective bargaining agreements, employee contract provisions, and other District and regulatory agency policies, procedures and academic calendars to comply with compensation and work day requirements.
  1. Provides regular and timely reports to appropriate supervisors when requested. Notifies the Director on a regular and timely basis of any inaccuracies and plans for correction.
  1. As directed, provides general support to the Human Resources Office staff. Assists with covering the front desk as needed.  
  1. Develops functional improvements that will be used by software programmers in enhancement of system, and for troubleshooting and researching problems related to application modules in the county HRS system, district HRIS, and all related data and reporting software. Regularly attends training and meetings to maintain expertise in relevant systems and software.
  1. Acts as a liaison between Human Resources, Payroll, Instruction, Volunteer Bureau & Student Employment, Business Services and other relevant departments, to facilitate, troubleshoot and coordinate the complete and timely entries of employee information.
  1. Conducts regular and timely audits of employee data being entered by the HR Technician (Systems Support), relating to the processing of new employees and changes to existing employees, to meet the requirements of auditors. 
  1. Conducts research, compiles data and produces scheduled and on-demand reports as requested.
  1. Ensures compliance with record retention policies and procedures in order to assure the security and accessibility of documents and records.
  1. Coordinates flow of employment-related documents for all new, past and current employees between Human Resources department and Payroll, CSEA, COCFA, AFT, Business Services, Volunteer Bureau & Student Employment, Instruction and other internal and external entities. Creates and maintains tracking databases and records documenting this effective flow.

  2. Composes and submits requests for departmental access, or removal of access, to the HRS system, CalSTRS, CalPERS and other secured databases. Coordinates with the Director on the various permission and access levels for each program. Maintain accurate records of access. 
  1. Assists with planning staff training programs and provides individual training in use of assigned systems in one-on-one and small group environments.
  1. Attends and participates in user group meetings, training sessions and relevant conferences.
  1. Performs other related duties as assigned.

MINIMUM QUALIFICATIONS:

Experience:

Three (3) years increasingly responsible full-time equivalent experience with Human Resources Systems (HRS), payroll, business services, or other data-driven computer software as a high-level user. Experience in taking the lead in analyzing and recommending efficiencies in, and innovations for, all Human Resources-related data systems.

 

Education:

Education equivalent to an Associate’s degree (60 semester units) is required. Two years direct experience in addition to that identified above may be substituted for each year (30 units) of college.

 

DESIRABLE QUALIFICATIONS:

 

  • Human Resources Information System experience and/or working in an educational institution or public agency system.
  • Trainer and/or lead experience in managing data.

 

 

DEMONSTRATED KNOWLEDGE AND ABILITIES:

 

Position requires knowledge of: 

  • Computer applications including database management systems, word processor, spreadsheets, web-based technologies and other types of computer software.
  • Proficiency with Microsoft Office Suite software (Word/Excel/Outlook), office organization and other related skill areas.
  • Record keeping and database management techniques.
  • Basic research methods.

 

 Position requires ability to: 

  • Learn, interpret and apply legal mandates, policies, regulations, and guidelines and operational procedures.
  • Demonstrate excellent customer service skills and ability to multi-task in a high stress, team-oriented environment.
  • Perform repetitive work, or continuously perform the same work with accuracy and efficiency.
  • Adapt to changing regulatory and procedural requirements.
  • Analyze data and solve non-routine problems using good judgment and applying generally accepted data management principles. Ability to see the “big picture” with software, data and systems.
  • Interface in difficult situations, assess complex and technical problems, collect data, and suggest potential solutions to minimize problems from escalating.
  • Write technical reports, business correspondence and procedure manuals or handbooks related to Human Resources.
  • Perform data entry with accuracy and efficiency.
  • Plan, schedule and perform simple and complex user support activities in an organized manner.
  • Use initiative and problem-solving skills in carrying out responsibilities.
  • Maintain current knowledge of technical advances in all areas of responsibility.
  • Keep detailed, precise records and handle correspondence effectively and confidentially.
  • Work and communicate effectively and cooperatively with co-workers and staff.
  • Work independently while effectively meeting deadlines
  • Maintain confidentiality of office and employee records.
  • Communicate effectively and accurately in oral and written form.
  • Demonstrate sensitivity to and understanding of the diverse academic, socio-economic, cultural, disability and ethnic backgrounds of staff and students.

SALARY PLACEMENT:

Salary placement will be on Range 40 of Classified Represented Salary Schedule B ($5,729.00 - $9,657.00 per month).

** Initial salary step placement for new employees is customarily at step 1, 2, or 3 ($5,729.00 / $6,072.00 / $6,420.00 per month) of this 20-step salary range.

 

Probationary period for new Classified employees is six months. Work year is 12 calendar months. The normal workweek for this position is 40 hours. Paid holiday, discretionary, and sick time are provided. Ten vacation days accrue during the first year of employment. A regular work schedule will be assigned, with the ability to occasionally work a flexible schedule as needed with supervisor approval.

 

DISTRICT CLASSIFIED EMPLOYEE BENEFITS:

Full-time employees are provided with a diversified program that includes medical, dental and vision insurance including dependent coverage, disability and life insurance as well as Section 125 options.  These benefits commence on the first of the month following date of hire. Professional development opportunities are provided to all employees.  Educational incentive is available to eligible Classified Represented and Confidential employees. 

RETIREMENT: Classified employees contribute to the Public Employees' Retirement System (PERS), a defined benefit retirement plan through the State of California.

 

PHYSICAL DEMANDS:

Sedentary position requires use of a computer and related equipment for extended periods of time; frequently exerting 10 to 20 pounds of force to move objects; communicating and providing information to others; work outside on all parts of the campus and in varying weather conditions. In the event of an emergency, employees will be relied upon to serve as emergency service workers.

 

CONDITIONS OF EMPLOYMENT:

  • Successful completion of background fingerprint clearance, pre-employment physical examination (disabilities not related to the physical job will not affect the application process) and TB screening. 
  • Proof of eligibility to work in the United States and signing of loyalty oath per government codes 3100-3109.
  • Meeting applicable eligibility requirements under CalPERS or CalSTRS if you are a current or former member.
  • Board of Trustees approval.
  • Official, sealed transcripts are required upon offer of employment.
  • Position is contingent upon funding and is subject to change.

 

EQUAL EMPLOYMENT OPPORTUNITY:

Santa Clarita Community College District is an Equal Opportunity Employer.

The Santa Clarita Community College District is committed to employing qualified employees who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students.  The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and provide consideration for all qualified candidates. The District does not unlawfully discriminate in providing educational or employment opportunities to any person on the basis of race, color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, age (40 years and over), sexual orientation, veteran and/or military status, protected medical leaves (requesting or approved for leave under the Family and Medical Leave Act or the California Family Rights Act), domestic violence victim status, political affiliation, and any other status protected by state or federal law  or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.

Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting the Human Resources office directly at (661) 362-3427.

Students

ABOUT THE DISTRICT:

Innovative. Collaborative. Entrepreneurial. These characteristics not only define College of the Canyons, they are embodied by the faculty, staff and administrators who make this college unique among the 116 California Community Colleges.

Established in 1969, College of the Canyons is among the fastest-growing colleges in California and the nation. It is widely recognized as a model community college for enhancing student access, success and equity. Its completion rates rank among the highest in the state. The college has established a well-deserved reputation for bolstering economic development and offering innovative career technical education responsive to industry needs.

Guided by visionary leadership, the college serves a 367-square-mile area of northern Los Angeles County that includes the dynamic, growing Santa Clarita Valley. A steady influx of new residents and businesses creates a spirit of possibilities that inspires the college to be flexible, creative and attuned to the community’s evolving needs. The growing diversity of the community is mirrored by the college, which qualifies as a Latino-serving institution.

The college’s influence in the community is best illustrated by the dozens of collaborative partnerships it has forged with local school districts, government entities and service organizations. Examples include the Performing Arts Center’s K-12 Arts Education Outreach initiative, which allows thousands of children to experience the arts each year, and Academy of the Canyons, an early/middle college high school at the Valencia campus that is ranked among the top 10 percent of high schools in the nation.

With campuses in Valencia and Canyon Country, the college offers 92 associate degree programs, including 23 associate degree for transfer (AD-T) options, as well as 71 certificate programs. Classes are offered during traditional fall and spring semesters, as well as shorter, intensive summer and winter sessions. Additional educational opportunities exist at the University Center, whose four-year colleges and universities offer approximately 30 bachelor’s, master’s and doctoral degree programs, as well certificate and credential programs.

Because of the college’s commitment to meeting the needs of the community, local voters have approved two bond measures valued at more than $470 million since 2001. The college also secures substantial funds from the state and millions of dollars in grants each year that allow new, cutting-edge programs to be developed and facilities built to accommodate them.

Given its commitment to growth and innovation, College of the Canyons sets a new standard for what a college can achieve. It is a vital cultural, educational and economic force in the region. Join us to discover unexpected possibilities, the freedom to innovate and an opportunity to shape the future.

 

APPLICATION AND SELECTION PROCESS:

Applicants are encouraged to complete their applications online at https://www.canyons.edu/administration/humanresources/. If you require assistance, please call the Human Resources office at (661)362-3427 or for the hearing impaired TTY/TDD Line at (661)362-5178.  Applicants may check the status of their application online and may expect to be notified within approximately 4 - 5 weeks following the Review Date as to the status of their application.

All application materials must be uploaded online or received in the Human Resources office by the end of the day on the Review Date in order to assure consideration for this position. Postmark is not acceptable for this purpose. Separate application materials must be submitted for each position applied for. Materials submitted become property of the District and will not be returned, copied, or considered for other openings.  The Human Resources office is located in the University Center, Suite #360 at 26455 Rockwell Canyon Road, Santa Clarita, CA, 91355.

Your application is not complete until the following required materials have been uploaded online or received by the Human Resources office:

 

  • Online District CLASSIFIED Application.
  • Detailed resume, which includes month/year dates of employment and descriptions of responsibilities at each employer.
  • Letter of interest (cover letter). In your letter, please address your qualifications and experience as they pertain to the job duties and the abilities section of this announcement.
  • Copies of complete and legible college transcripts clearly indicating all college units earned and any degree awarded. You can submit unofficial copies of transcripts for application purposes. Copies of diplomas are not acceptable in lieu of college transcripts. Official, sealed transcripts are required upon offer of employment. Please see our website for the requirements for evaluation of transcripts from foreign colleges or universities.
  • Confidential Recruitment Source Information (voluntary survey). This is voluntary and is a part of the online applicant profile, separate from the application.
  • Supplemental Questionnaire. Please answer the following questions as part of your application packet.
  1. Do you possess the equivalent of an Associate’s degree (60 semester units) or higher from an accredited institution? If yes, please provide a legible copy of your college/university transcript(s) in your online application packet. Copies of diplomas are not acceptable in lieu of college transcripts. If not, and you are using additional years of work experience in lieu of an Associate’s degree, please clearly indicate how you meet the minimum educational requirement through this additional work experience.
  2. Please describe your increasing responsible experience with Human Resources Systems (HRS), payroll, business services, or other data-driven computer software as a high-level user. Highlight the records, files, and databases you have used. Include employer name(s), your position title(s), dates of employment, full-time or part-time status (% of time or number of hours worked per week), and your roles and responsibilities. Please provide your total years of full-time equivalent experience you have in this field.
  3. Please describe any experience you may have working in an educational institution, public agency system, or a similar environment.
  4. Please describe the types of research and analysis you have conducted, and reports you have created, in your current or previous position(s).
  5. Please describe any experience you may have working with an administrative software program such as Banner, Colleague, Datatel, PeopleSoft, or a proprietary system. Provide one or more examples of how you have used such programs in the workplace.
  6. Please describe your customer service skills, and how you have served both internal and external stakeholders.
  7. Please describe your ability to work successfully in a multicultural, diverse environment.
  8. What interests you most about working at College of the Canyons in this position?
  • Letters of reference are optional.

 

Please note:

  • Skills evaluation of candidates for interview may be required.
  • Travel and relocation expenses are the responsibility of the applicant.
  • Hiring committees review all complete, qualified application packets. Possession of the minimum qualifications does not guarantee an interview. 
  • “Experience” generally refers to relevant paid experience. In some instances, unpaid experience may be counted as experience towards meeting the minimum qualifications or requirements for the position only if it entailed responsibilities substantially similar to those of relevant paid positions in the field.  It is the applicant’s responsibility to provide sufficient information and details to the Human Resources office at the time of submission of their application packet.  Details should include the organization, contact name and contact information, start and end dates, hours per week, and a list of relevant unpaid/volunteer duties or responsibilities performed.  Not all unpaid experience may qualify.  Upon offer of employment, an applicant will be required to obtain written verification(s) of any relevant unpaid/volunteer experience.
  • Current COC employees who are applying for this position: Please be aware that materials from your personnel file are not included as part of the application file; therefore, please provide the same requested application materials as any other applicant.
  • Please be aware that, should you be considered as a finalist for this position, reference checks will include current supervisor(s).
  • Applicants are encouraged to apply online. If you need assistance with the application process, contact:

Human Resources Office

(661) 362-3427

TTY/TDD (661) 362-5178 or visit our website at

https://www.canyons.edu/administration/humanresources/

 

It is the applicant’s responsibility to ensure that all application materials are fully and correctly submitted. All materials submitted are for this position only and become the property of the District.  Materials will not be returned, copied or considered for other openings. Resumes may not be submitted in lieu of the official application form.

  • The College is expecting to conduct both the initial and final interviews during the week of June 20, 2022. This is an estimated timeline, and is subject to change. 
  • Interviews may be conducted in-person or remotely via Zoom. 
  • This is an in-person position, working in the Human Resources Office on the Valencia campus.

 

Position is offered contingent on funding. We reserve the right to withdraw, extend the filing date, reopen, or delay filling this position. Recruitment may continue until the position is filled. This recruitment may be used for future vacancies.

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