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Position Number: CLA21-407

College of the Canyons
Santa Clarita Community College District

announces an employment opportunity for

Payroll Technician

A Full-Time Classified Represented Position

Review Date: January 20, 2022

This position is a high priority for our District for the 2021-2022 year and is contingent upon continue available district, grant and state funding.

The Santa Clarita Community College District/College of the Canyons is seeking a full-time Payroll Technician staff member in the Business Services division.      

Who We Are

The Santa Clarita Community District is committed to achieving educational equity for all students. As presented in our District Strategic Plan, which focuses on Access, Engagement, and Success, “Equity, inclusion, and diversity are not goals in themselves, but ideologies embedded in all actions and planning across all departments and functions of our college and its two campuses.” These areas of focus demonstrate a resolve to focus on student success and confirm that we are at the forefront of change with integrated planning efforts that both evolve and anticipate the needs of our students. We provide students with a rich and dynamic learning experience that embraces differences — fostering healthy inclusion through inquiry, shared dialogue and reflection to ensure that we promote a sense of community, collegiality and cooperation. When you join our team at the Santa Clarita Community College District, you can expect to be part of an inclusive, creative, flexible, innovative and equity-focused community that engages students, each other, and the community in scholarly inquiry, creative partnerships, and the application of knowledge and success.

The College and the District

College of the Canyons is part of the Santa Clarita Community College District and is designated as a Hispanic Serving Institution (HSI), enrolling approximately 32,000 students each academic year. College of the Canyons has a diverse student population that reflects our focus on enhancing the educational attainment and economic well-being of the community we proudly serve. Detailed information about our student population, including data related to student success, can be found on the College of Canyons Office of Institutional Research, Planning and Institutional Effectiveness (IRPIE) website. Additionally, College of the Canyons, was recently honored as a 2021 Bellwether College Consortium award winner, was honored in 2018 and 2019 with the Champion of Higher Education award, was ranked #1 in Los Angeles County during 2019 as the best two-year college for adult learners, and is rated #1 in Los Angeles County for completion rates by college-prepared students. It is distinguished as one of the top transfer institutions in Los Angeles County.

Who We Want

We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate must be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students and community partners who share our commitment to closing equity gaps. The Santa Clarita Community College District seeks leaders possessing a strong grounding in academic and student services programs and a thorough understanding of the primary mission of the community college. We seek employees that value mentorship and working in a collegial, collaborative environment, who are conscientious risk takers and transformational leaders guided by a commitment to helping all students achieve their educational goals.

"BIG PICTURE" RESPONSIBILITY:

Under the direction of the Director of Payroll Services, in conjunction with the AVP, Business Services and the Assistant Superintendent/Vice-President, Business Services, the Payroll Technician performs technical payroll-related functions including but not limited to analysis, reconciliation and reporting for the District’s various payrolls, which are currently processed using the Los Angeles County Office of Education computerized payroll system. Assumes responsibility for all aspects of payroll-related entries and reporting into the Los Angeles County of Education, District, and other related institutional/government agency computerized systems. Provides support to Payroll Coordinators and Director on complex payroll functions. Prepares employee historical payroll, employment, and other related data reports as directed. Complies with established regulations, policies and procedures. Performs specialized office support tasks relating to Payroll Services and other related duties as assigned, including clerical types of tasks.

Canyons Hall

ESSENTIAL DUTIES:

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

  1. Organizes, plans, performs payroll activities, and reconciles payroll to ensure accurate and timely preparation, distribution, maintenance, and legal reporting of a payroll system(s) while meeting demanding payroll schedules and timelines. Participates, contributes, and assists in the ongoing development of those systems and implementations of new systems related to employment and payroll.
  1. Prepares, processes, audits and balances payroll transactions from print, electronic, and/or other forms of time reporting. Reviews time records and reconciles reports for accuracy. Enters time worked into the Los Angeles County Office of Education computerized payroll system (HRS).  Processes appropriate budget account codes as well as specialized tax status for all District employees.  Evaluates appropriate budget account codes, retirement codes, withholding for taxes, Social Security and Medicare status, Unemployment Insurance and payroll deductions.
  1. Processes and enters employment related documents for new, current and terminated employees in a timely manner into HRS system in order to maintain an accurate employee database. Responsible for compliance with record retention policies and procedures in order to ensure the security and accessibility of documents and records.
  1. Assists Payroll Coordinators and Director of Payroll Services in the processing and auditing of payrolls under their responsibility. Assists with other data entry and reporting as needed.  
  1. Calculates, records and maintains accurate leave plan accruals, usages and balances. Assists with the auditing of timesheets and manual leave forms of other employee classifications, synchronizing procedures in the Datatel database system with the District Online Leave System. 
  1. Maintains payroll deduction vendor accounts including but not limited to: reviewing accuracy of requests for all employee deductions, system input and maintenance of deductions, complies with district policies and regulations for voluntary and required payroll deductions. Reconciles employee deductions with monthly vendor invoices and processes warrant requests for related payments.  Processes refunds, corrections, additional deductions as needed, etc. to ensure account is reconciled. 
  1. Compiles and processes timely and accurate payroll tax deposits as well as assists with the quarterly and annual Federal, State and Unemployment Insurance payroll tax reports and reconciliation. Provides employee salary history and position information in response to State EDD audits, and for other authorized governmental jurisdictions and regulatory agencies. 
  1. Interacts with Human Resources and other departments regarding employment and payroll matters. Provides payroll information and documents as requested by, but not limited to supervisor, auditors, faculty, staff, students and other requestors as applicable.  Prepares information and reports for public records requests. 
  1. Ensures payroll transactions are charged to correct funding accounts. Inputs correcting entries for funding account errors. 
  1. Performs various administrative and clerical duties as required, including but not limited to keying correspondence, reports and forms, copying and filing documents, faxing information, establishing and maintaining files, distributing County reports, attending meetings and assisting all staff. 
  1. Maintains confidentiality of sensitive information and works effectively with limited supervision and frequent interruptions. 
  1. Knowledge of laws, ordinances, regulations and District procedures related to payroll processing. 
  1. Performs other related duties as assigned.

MINIMUM QUALIFICATIONS:

Experience:

Two years (2) full-time equivalent experience in a general office with increasing responsibility.  Including a minimum of one (1) year experience with payroll processing. Experience using a computerized payroll system is required.

Education:

 Education equivalent to an Associate’s degree (60 semester units) is required.  Two years’ direct experience in addition to that identified above may be substituted for each year (30 units) of college.

DESIRABLE QUALIFICATIONS:

  • Payroll experience working in an educational institution or public agency system.
  • Experience using Microsoft Office applications (Word/Excel).
  • Experience using an administrative database (such as HRS, Datatel, or PeopleSoft).

 

DEMONSTRATED KNOWLEDGE AND ABILITIES:

Position requires ability to: 

  • Learn, interpret and apply legal mandates, policies, regulations, and guidelines and operational procedure. 
  • Demonstrate excellent customer service skills and ability to multi-task in a high stress, team-oriented environment. 
  • Perform repetitive work, or continuously perform the same work with accuracy and efficiency. 
  • Assume responsibility for clerical detail.
  • Adapt to changing payroll and procedural requirements.
  • Analyze data and solve non-routine problems using good judgment and applying generally accepted accounting principles.
  • Work independently while meeting schedules and timelines. 
  • Take direction, both verbally and in writing. 
  • Establish and maintain comprehensive and accurate files and records as well as assist in the preparation of concise and complete reports as required. 
  • Provide appropriate information to the students, faculty, staff, and the public in a friendly and professional manner. 
  • Maintain confidentiality when dealing with sensitive and privileged material and information. 
  • Communicate effectively and accurately orally and in written form. 
  • Establish and maintain cooperative working relationships with students, faculty, staff, temporary employees, and others connected in the performance of duties.   
  • Work effectively and demonstrate currency of knowledge with computers and other forms of advanced technology utilized in providing high-quality services.
  • Type with speed and accuracy using automated payroll system, word processing, spreadsheet, database; and make arithmetical calculations in like manner. 
  • Apply knowledge of modern office practices and equipment, including record  management and filing systems, receptionist and telephone techniques,       correspondence and report writing. 
  • Apply knowledge of proper English usage, grammar, spelling and punctuation.
  • Demonstrate clear evidence of sensitivity to and understanding of the diverse  academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students, staff and community.

SALARY PLACEMENT

Salary placement will be on Range 30 of Classified Represented Salary Schedule B ($4,643.00 - $7,796.00 per month). 

Initial salary step placement for new employees is customarily at step 1, 2, or 3 ($4,643.00 / $4,923.00 / $5,195.00 per month) of this 20-step salary range.  

Probationary period for new Classified employees is one year. Work year is 12 calendar months. The normal workweek for this position is 40 hours. Paid holiday, discretionary, and sick time are provided. Ten vacation days accrue during the first year of employment. A regular work schedule will be assigned, with the ability to occasionally work a flexible schedule as needed with supervisor approval.

 

DISTRICT CLASSIFIED EMPLOYEE BENEFITS 

Full-time employees are provided with a diversified program that includes medical, dental and vision insurance including dependent coverage, disability and life insurance as well as Section 125 options.  These benefits commence on the first of the month following date of hire. Professional development opportunities are provided to all employees.  Educational incentive is available to eligible Classified Represented and Confidential employees. 

RETIREMENT: Classified employees contribute to the Public Employees' Retirement System (PERS), a defined benefit retirement plan through the State of California.

 

PHYSICAL DEMANDS

Position requires sitting and viewing a computer monitor for extended periods of time plus frequent periods of standing and walking, which may include climbing staircases; dexterity of hands and fingers to operate a computer keyboard and related equipment; reaching, bending, stooping, kneeling, and crawling; frequently exert 10 to 20 pounds of force to lift, carry, push, pull or otherwise move objects; handling and working with various materials and objects; hearing and speaking to communicate and provide information to others; vision to read printed material and computer monitor; may be exposed to occasional contact with dissatisfied individuals; and travel from site-to-site. 

CONDITIONS OF EMPLOYMENT

  • Successful completion of background fingerprint clearance, pre-employment physical examination (disabilities not related to the physical job will not affect the application process) and TB screening. 
  • Proof of eligibility to work in the United States and signing of loyalty oath per government codes 3100-3109.
  • Meeting applicable eligibility requirements under CalPERS or CalSTRS if you are a current or former member.
  • Board of Trustees approval.
  • Official, sealed transcripts are required upon offer of employment.
  • Position is contingent upon funding and is subject to change.

EQUAL EMPLOYMENT OPPORTUNITY

Santa Clarita Community College District is an Equal Opportunity Employer.

The Santa Clarita Community College District is committed to employing qualified employees who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students.  The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and provide consideration for all qualified candidates. The District does not unlawfully discriminate in providing educational or employment opportunities to any person on the basis of race, color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, age (40 years and over), sexual orientation, veteran and/or military status, protected medical leaves (requesting or approved for leave under the Family and Medical Leave Act or the California Family Rights Act), domestic violence victim status, political affiliation, and any other status protected by state or federal law  or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.

Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting the Human Resources office directly at (661) 362-3427.

Students

ABOUT THE DISTRICT

Innovative. Collaborative. Entrepreneurial. These characteristics not only define College of the Canyons, they are embodied by the faculty, staff and administrators who make this college unique among the 116 California Community Colleges.

Established in 1969, College of the Canyons is among the fastest-growing colleges in California and the nation. It is widely recognized as a model community college for enhancing student access, success and equity. Its completion rates rank among the highest in the state. The college has established a well-deserved reputation for bolstering economic development and offering innovative career technical education responsive to industry needs.

Guided by visionary leadership, the college serves a 367-square-mile area of northern Los Angeles County that includes the dynamic, growing Santa Clarita Valley. A steady influx of new residents and businesses creates a spirit of possibilities that inspires the college to be flexible, creative and attuned to the community’s evolving needs. The growing diversity of the community is mirrored by the college, which qualifies as a Latino-serving institution.

The college’s influence in the community is best illustrated by the dozens of collaborative partnerships it has forged with local school districts, government entities and service organizations. Examples include the Performing Arts Center’s K-12 Arts Education Outreach initiative, which allows thousands of children to experience the arts each year, and Academy of the Canyons, an early/middle college high school at the Valencia campus that is ranked among the top 10 percent of high schools in the nation.

With campuses in Valencia and Canyon Country, the college offers 96 associate degree programs, including 31 associate degree for transfer (AD-T) options, as well as 148 certificate programs. Classes are offered during traditional fall and spring semesters, as well as shorter, intensive summer and winter sessions. Additional educational opportunities exist at the University Center, whose four-year colleges and universities offer approximately 30 bachelor’s, master’s and doctoral degree programs, as well certificate and credential programs.

Because of the college’s commitment to meeting the needs of the community, local voters have approved two bond measures valued at more than $470 million since 2001. The college also secures substantial funds from the state and millions of dollars in grants each year that allow new, cutting-edge programs to be developed and facilities built to accommodate them. 

Given its commitment to growth and innovation, College of the Canyons sets a new standard for what a college can achieve. It is a vital cultural, educational and economic force in the region. Join us to discover unexpected possibilities, the freedom to innovate and an opportunity to shape the future.

APPLICATION AND SELECTION PROCESS:

Applicants are encouraged to complete their applications online at https://www.canyons.edu/administration/humanresources/. If you require assistance, please call the Human Resources office at (661)362-3427 or for the hearing impaired TTY/TDD Line at (661)362-5178.  Applicants may check the status of their application online and may expect to be notified within approximately 4 - 5 weeks following the Review Date as to the status of their application.

All application materials must be uploaded online or received in the Human Resources office by the end of the day on the Review Date in order to assure consideration for this position. Postmark is not acceptable for this purpose. Separate application materials must be submitted for each position applied for. Materials submitted become property of the District and will not be returned, copied, or considered for other openings.  The Human Resources office is located in the University Center, Suite #360 at 26455 Rockwell Canyon Road, Santa Clarita, CA, 91355.

Your application is not complete until the following required materials have been uploaded online or received by the Human Resources office:

  • Online District CLASSIFIED Application.
  • Detailed resume, which includes month/year dates of employment and descriptions of responsibilities at each employer.
  • Letter of interest (cover letter). In your letter, please address your qualifications and experience as they pertain to the job duties and the abilities section of this announcement.
  • Copies of complete and legible college transcripts clearly indicating all college units earned and any degree awarded. You can submit unofficial copies of transcripts for application purposes. Copies of diplomas are not acceptable in lieu of college transcripts. Official, sealed transcripts are required upon offer of employment. Please see our website for the requirements for evaluation of transcripts from foreign colleges or universities.
  • Confidential Recruitment Source Information (voluntary survey). This is voluntary and is a part of the online applicant profile, separate from the application.
  • Supplemental Questionnaire. Please answer the following questions as part of your application packet.
  1. Do you possess the equivalent of an Associate’s degree (60 semester units) or higher from an accredited institution? If yes, please provide a legible copy of your college/university transcript(s) in your online application packet. Copies of diplomas are not acceptable in lieu of college transcripts. If not, and you are using additional years of work experience in lieu of the equivalent of an Associate’s degree, please clearly indicate how you meet the minimum educational requirement through this additional work experience.
  2. Please describe your experience working in a general office, with increasing responsibility, including a minimum of one year with payroll processing. Include employer name(s), position title(s), dates of employment, full-time or part-time status (including number of hours per week), your roles and responsibilities. Please provide your total years of full-time equivalent experience in this field.
  3. Please describe your experience using a computerized payroll system.
  4. Please describe your experience working with an administrative software program (such as Banner, Colleague, Datatel, or PeopleSoft) or a proprietary system.
  5. Please describe any experience you may have working in an educational or public agency setting.
  6. Please describe your customer service experience, highlighting any experience you have in a high stress, team-oriented environment.
  7. Please describe your methods for organizing multiple projects and daily work.
  8. Please describe your ability to work successfully in a multicultural environment.
  9. Why do you want to work in this staff position at College of the Canyons?
  • Letters of reference are optional.

Please note:

  • Skills evaluation of candidates for interview may be required.
  • Travel and relocation expenses are the responsibility of the applicant.
  • Hiring committees review all complete, qualified application packets. Possession of the minimum qualifications does not guarantee an interview. 
  • “Experience” generally refers to relevant paid experience. In some instances, unpaid experience may be counted as experience towards meeting the minimum qualifications or requirements for the position only if it entailed responsibilities substantially similar to those of relevant paid positions in the field.  It is the applicant’s responsibility to provide sufficient information and details to the Human Resources office at the time of submission of their application packet.  Details should include the organization, contact name and contact information, start and end dates, hours per week, and a list of relevant unpaid/volunteer duties or responsibilities performed.  Not all unpaid experience may qualify.  Upon offer of employment, an applicant will be required to obtain written verification(s) of any relevant unpaid/volunteer experience.
  • Current COC employees who are applying for this position: Please be aware that materials from your personnel file are not included as part of the application file; therefore, please provide the same requested application materials as any other applicant.
  • Please be aware that, should you be considered as a finalist for this position, reference checks will include current supervisor(s).
  • Applicants are encouraged to apply online. If you need assistance with the application process, contact:

Human Resources Office

(661) 362-3427

TTY/TDD (661) 362-5178 or visit our website at

https://www.canyons.edu/administration/humanresources/

 

It is the applicant’s responsibility to ensure that all application materials are fully and correctly submitted. All materials submitted are for this position only and become the property of the District.  Materials will not be returned, copied or considered for other openings. Resumes may not be submitted in lieu of the official application form.

The College is expecting to conduct initial interviews between the weeks of February 14, 2022 and February 21, 2022 and conduct final interviews between the weeks of February 21, 2022 and February 28, 2022. This is an estimated timeline, and is subject to change. Interviews may be conducted in-person or remotely via Zoom.

Please note that the college will be closed for Winter Break from December 23, 2021 through January 2, 2022. The Human Resources Office will reopen on Monday, January 3, 2022.

 

Position is offered contingent on funding. We reserve the right to withdraw, extend the filing date, reopen, or delay filling this position. Recruitment may continue until the position is filled. This recruitment may be used for future vacancies.

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