Containment, Response and Control Plan

Spring 2021 – Rev. 2.11.2021


Table of Contents


Introduction

The COVID-19 Containment, Response and Control Plan Plan reflects the input and work of the Santa Clarita Community College District District, together with guidance from qualified legal, medical, and technical experts, to facilitate the safe return of employees and students to College of the Canyons; Valencia and Canyon Country campuses for the Spring 2021 semester. This Plan meets or exceeds all current orders and guidance from local and national health authorities, including the California Department of Public Health (CDPH), the County of Los Angeles Department of Public Health (LADPH), the Centers for Disease Control and Prevention (CDC), and other agencies such as the California Occupational Safety and Health Administration (Cal/OSHA), the Environmental Protection Agency (EPA) and the U.S. Equal Employment Opportunity Commission (EEOC). The Plan is developed in conformity with CDPH's Industry Guidance: Institutions of Higher Education, issued September 30, 2020, and LADPH's Protocols for Institutes of Higher Education, issued August 12, 2020 (rev. 2.9.21). The District will similarly follow LADPH's Reopening Protocols applicable to any of the District's on-campus services (e.g., on-site dining, child development centers, gyms and fitness centers, swimming pools, etc.).

The Plan addresses (i) in-person campus instruction for training that is essential for completing certification, licensure, or educational requirements for essential workforces in specialized settings not suitable for distance learning (e.g., laboratories); (ii) critical operations to support remote instruction; (iii) critical functions to support campus operations; and (iv) campus maintenance. The District reserves the right to modify this Plan consistent with operational needs and in conformity with all applicable laws and regulations. Further phased reopening during or beyond Spring 2021 will depend on county/regional conditions including epidemiological trends (such as new COVID-19 cases and hospitalization rates consistently being stable or decreasing over at least 14 days), availability of community testing resources, breadth of vaccine distribution, and adequate District preparedness and public health capacity to respond to case and outbreak investigations. All phased reopening plans will be made in accordance with directives from public health officials and other authorities.


Entry to District Campuses

Entry to Campus for Employees and Students

To mitigate the spread of COVID-19, all persons are only permitted on campus for an authorized purpose and must not spend more time on District campuses than is necessary. Until further notice, all persons are prohibited from congregating on District campuses or engaging in non-District approved recreational activities. Individuals should arrive no more than 30 minutes before their scheduled activity and, whenever possible, leave within 15 minutes of the activity's conclusion. Students should make every effort to conclude their instruction, labs, study, and appointments as quickly and efficiently as possible. If there are gaps between these activities, students should socially distance themselves from others, preferably outside if weather permits, and comply with all posted signs and directives. Whenever on campus, all persons must wear a face covering (except when alone in closed offices) and shall maintain a physical distance of at least six feet from other persons.

For the health and safety of employees and students, the District will require all persons entering District campuses to complete an Online Health Self-Assessment daily before arrival on campus (see Health Screenings).

Signage

Signage is posted throughout District campuses notifying visitors, as well as reminding employees and students of requirements of physical distancing, hygiene and sanitation, use of face coverings and the need to complete an Online Health Self-Assessment. Persons entering campus must comply with all signs and directives.

Visitors to Campus

Visitors to campus are limited to those who are essential for the District's business operations. All campus visits will be by appointment only and visitors should be instructed to come to their appointments alone. Children on campus are strongly discouraged unless currently enrolled in the District's Center for Early Childhood Education (CECE). (Protocols for parents of children enrolled in CECE can be found here and all parents must comply with those directives and protocols.) Visitors arriving at campus with children must ensure that their children stay next to a parent while inside buildings or in courtyards and must avoid touching any person or item that does not belong to them. Children should be masked if over the age of two (2) years old.

Visitors must complete an Online Health Self-Assessment and, with it, must provide the District with their name, phone number, and email address, and the name of their District point of contact. The information will be securely maintained for potential contact tracing purposes. Visitors must provide proof of completion of an Online Health Self-Assessment to their point of contact or to designated District personnel upon request. Failure to comply with these rules will result in immediate removal from campus.

Deliveries to Campus

When feasible, campus deliveries will be channeled to designated unloading zones at pre-designated times to limit the delivery person's interactions with the campus community. If a delivery person or third-party vendor must walk through the campus to make a delivery, they will be informed of the District's applicable health and safety requirements and required to follow those rules and complete an Online Health Self-Assessment, or a paper document in a form substantially similar thereto prior to entering campus. Such delivery persons and third-party vendors will either be escorted through campus by approved District personnel or, where appropriate, will receive paper documentation (e.g., a visitor sticker) that must be displayed at all times on campus.

Mandatory Travel Restrictions

Throughout the pandemic, federal, state, and local public health agencies have announced various stay-at-home orders that restrict travel into and out of California (or Los Angeles, as applicable) for leisure or non-essential purposes. Because these restrictions continue to change over time, the District encourages employees and students to research travel restrictions before they travel for non-District related matters. The District will closely adhere to any and all travel restrictions imposed by CDC, CDPH, LADPH, or other public health authorities, until which time those restrictions are lifted. To the extent that quarantine is mandated by any governmental agency due to non-District related travel, the District will fully enforce all quarantine measures. Such time away from work, if applicable, will be unpaid unless the District authorizes such employees to work from home. Employees may use accrued sick or vacation leave for any period of mandatory travel quarantine.

Employees who fail to disclose their travel on the Online Health Self-Assessment, described below, will be subject to discipline, up to and including termination.

Compliance is Mandatory

Compliance with all aspects of this Plan is mandatory for all persons entering campus. Failure to comply in any material respect will result in the immediate removal from campus, and where appropriate, expulsion or termination.

All persons entering campus shall immediately report any COVID-19 hazards observed while on campus (e.g., violations of social distancing requirements or failure to wear face coverings) to the COVID-19 Compliance Officers or Campus Safety Director. No person making such a report will be subject to discipline or reprisal.

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Health Screenings

Symptoms of COVID-19

Persons with COVID-19 may experience a wide range of symptoms, ranging from mild symptoms to severe illness. Symptoms may appear 2-14 days after exposure to the virus and may include:

  • Fever
  • Cough
  • Shortness of breath/difficulty breathing*
  • Fatigue
  • Chills
  • Congestion or runny nose
  • Muscle or body aches
  • Headaches
  • Sore throat
  • Nausea or vomiting
  • Diarrhea
  • New loss of taste or smell
*Contact 9-1-1 if there are any emergency warning signs such as difficulty breathing, bluish lips or face, or confused or hard to wake.

 

Individuals who experience COVID-19 symptoms, receive a positive COVID-19 test, receive a doctor's diagnosis of likely or presumed COVID-19, or have been in close contact with a person who has received a positive COVID-19 test, must notify the applicable COVID-19 Compliance Officers (see Campus Resources for details) and must follow the protocols set forth in COVID-19 Exposure Protocol, p. 7-11. Close contact is defined as someone who (1) was within six feet of an infected person for a cumulative total of 15 minutes or more (e.g., three exposures of five minutes each) over a 24-hour period, or (2) had unprotected contact with an ill individual's bodily fluids (e.g., being coughed on), starting from two days before symptom onset (or, for asymptomatic individuals, two days prior to test specimen collection) until the time the ill individual is isolated. Such persons should contact their healthcare provider immediately and should not report to campus. Should symptoms present while on campus, such persons should leave campus immediately and contact the appropriate COVID-19 Compliance Officer; if immediate departure is not possible, such persons should contact the applicable COVID-19 Compliance Officer for guidance and wait in designated containment areas until departure from campus can be arranged.

Symptom Checks and Temperature Screening

The District requires all persons entering District campuses to complete an Online Health Self-Assessment daily before arrival on campus. An Online Health Self-Assessment will inquire about the presence of COVID-19 symptoms, as well as other risk factors, such as recent air travel or close contact with a person with a confirmed or presumed positive case of COVID-19. Persons completing an Online Health Self-Assessment must take their own temperature off campus and must report any readings at or above 100.4 degrees F on the online form. An Online Health Self-Assessment must be completed daily whenever reporting to campus. Successful completion of an Online Health Self-Assessment will generate an approval certification email, which must be shown to designated District personnel upon request. Failure to complete an Online Health Self-Assessment, or refusal to display the approval certification to District personnel upon request, may be grounds for discipline and immediate removal from campus by Campus Safety, or, if necessary, the Sheriff's Department.

In addition to, or in place of, the off-campus completion of an Online Health Self-Assessment and the associated temperature checks, the District may require in-person contactless temperature screenings at various points of entry on campus. Persons exhibiting symptoms of COVID-19 will be denied entry to campus consistent with public health ordinances and guidelines, and as permitted under state and federal anti-discrimination laws. All health information will be kept in strict confidence and only designated individuals will have access to it.

Employees who are excluded from campus should contact the Employee COVID-19 Compliance Officer or Human Resources to discuss options for the use of available leave and other benefit entitlements. Students should contact the Student Health and Wellness Center to discuss available community resources.

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Face Coverings

COVID-19 is an infectious disease that can be spread through the air when an infectious person talks, sneezes, coughs, or exhales. COVID-19 may also be transmitted when a person touches a contaminated object and then touches their eyes, nose, or mouth. Additionally, not everyone who is infected develops symptoms, but they may remain infectious. As such, public health officials advise that face coverings are an effective tool for limiting the spread of COVID-19. All persons entering District campuses must wear a face covering that covers the nose and mouth. Face coverings must be worn when: (i) inside of, or in line to enter, any indoor public space; (ii) engaged in work, whether at the workplace or performing work off-site, when interacting in-person with other people; (iii) working in any space visited by members of the public, regardless of whether anyone from the public is present at the time; (iv) working in or walking through common areas, such as hallways, stairways, elevators, and parking lots/facilities; (v) in any room or enclosed area where other people (except for members of the person's own household or residence) are present; and (vi) while outdoors in public spaces regardless of whether a physical distance of six-feet can be maintained.

Employees and students alone in an enclosed office are not required to wear face coverings. To ensure that masks are worn consistently and correctly, employees are discouraged from eating or drinking except during their breaks when they are able to safely remove their masks and physically distance from others. At all times when eating or drinking, employees must maintain at least a six-foot distance from others. When eating or drinking, it is preferred to do so outdoors and away from others, if possible. Eating or drinking at a cubicle or workstation is preferred to eating in a breakroom if eating in a cubicle or workstation provides greater distance from and barriers between workers. Employees and students in a walled cubicle, regardless of partitions, must wear a face covering. Faculty members or lecturers may wear face shields with a cloth drape attached to the bottom of the shield and tucked into the shirt, instead of face coverings when lecturing, provided that such employee remains 10-feet from the nearest student or employee. Employees and students may, but are not required to, wear respirators or eye protection.

Availability of Face Coverings

The District will provide, at no cost, a sufficient number of reusable cloth face coverings to all employees and students who must report to campus. Upon their initial return to campus employees and students should come prepared with their own personal face covering. Employees should arrange to pick up an additional supply of reusable face coverings from either the Valencia campus warehouse (regular business hours from 6:00 A.M. to 5:00 P.M.), Quad 1 at Canyon Country campus, or from their Executive Cabinet Member, and should keep and maintain the supply for future use. Students should arrange to pick up an additional supply of reusable face coverings from any of the temporary screening stations located throughout campus and should keep and maintain that supply for future use. Individuals also have the option to use their own compliant face covering if preferred. District-issued face coverings should not be lost or damaged as supplies are limited. While the District will have a supply of disposable face coverings available in classrooms and at temporary screening stations on campus, availability of disposable face coverings will be limited and employees, students, and visitors shall not abuse this privilege.

Proper Use and Maintenance

Employees and students should adhere to proper use of face coverings at all times. Face coverings must cover both the nose and mouth and may not be shared with others. When not in use, face coverings should not be laid on any surface that may contaminate either the covering or the surface. Individuals should wash hands or use hand sanitizers before and after removing the covering and should not touch their face when adjusting throughout the day. Employees and students are responsible for maintaining District-issued face coverings in proper condition, including washing face coverings daily (for cloth face coverings) or otherwise wearing a fresh face covering each day. Disposable face coverings must be disposed of in an appropriate waste receptacle.

Exemptions

Individuals unable to wear a face covering due to a medical condition should consult with their healthcare provider about requested accommodations. The individual may then make such a request for accommodations to the applicable COVID-19 Compliance Officer. The District will grant exemptions to the mandatory use of face coverings on campus only to the extent consistent with public health guidelines.

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Physical Distancing

Until further notice, the District will limit the number of people on District campuses at any given time. Most campus functions, courses, instructional support, and student services will be delivered online or through a hybrid of in-person and remote instruction or operation until such time as it is deemed appropriate to resume offering those functions from the District campuses. The District will evaluate the feasibility of remote work options for all District employees consistent with operational needs. Employees will be informed of the availability of options for remote work by District Administration.

Instruction, student services, and employee work occurring at District facilities must provide physical distancing of at least six feet whenever feasible when people are occupying the same space. The District, in compliance with public health guidance, will ensure proper physical distancing measures in the configuration of classrooms, offices, and public spaces. Additional physical distancing protocols will include the following:

  • All persons on campus are expected to observe six-foot distancing for seating areas, classroom workspaces, lobbies, and other common areas.
  • At all times when eating or drinking, employees must maintain a six-foot distance from others and should do so outdoors, if possible.
  • All persons on campus must observe mandatory use of face coverings (or higher-level protective equipment as appropriate) even when physical distancing can be maintained.
  • The District has made physical adjustments (e.g., Plexiglas or other barriers) to all public-facing workspaces where physical distancing measures cannot be observed.
  • The District has instituted limitations on the duration of activities and the number of participants involved. Until further notice, in-person meetings are strongly discouraged in favor of virtual meetings. If in-person meetings are deemed essential by District Administration, such meetings must be limited to 10 or fewer in-person participants and all participants must wear face coverings. Such meetings will be held in rooms large enough to maintain physical distancing protocols (e.g., lecture halls).
  • Employees should use audio and/or video conferencing tools for meetings where appropriate. The District has made Zoom, a web conferencing application, available to all employees.
  • Classroom occupancy will be limited to ensure a six-foot distance can be maintained at all practicable times. In-person classes will be held outdoors whenever possible.
  • Outdoor classroom occupancy is limited to max. of 50% of total occupancy for space.
  • The District has adopted alternating and staggered work shifts and class schedules to reduce the number of persons in offices and common areas.
  • Where feasible, the District has modified traffic flow: lobbies have designated entrance-only and exit-only doorways; and spacing markers and circulation-flow markers have been placed on floors in high traffic and common use areas.
  • Elevator capacity is limited to the number of people that can be accommodated while maintaining a six-foot physical distance between riders; during peak building entry and exit times this number can be adjusted up to a maximum of four riders. Face coverings must be worn at all times while on elevators, even if the rider is alone.
  • Physical distancing shall be maintained in restrooms and signs will be posted advising users that there shall be no more than two (2) persons within the restroom at any one time.
  • Except as specifically authorized for work, instructional activities or Civic Center use, individuals are prohibited from congregating in groups.
  • The use of District facilities by pre-approved external users must adhere to LADPH physical distancing guidelines. Privileges to utilize the District's facilities may be revoked for non-compliance.
  • Carpooling with persons from other households is discouraged.
  • On-campus transport vehicles must be limited such that all riders are able to maintain a six-foot distance. Where such is not feasible, impermeable barriers will be installed to protect driver and passenger.
  • Handshakes, hugs, and other forms of physical greetings are prohibited.

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Disinfection, Cleaning and Hygiene

The District complies with orders from the LADPH, CDC, Cal/OSHA and OSHA relating to disinfection, cleaning, and hygiene on District campuses. The District has instituted the following procedures to evaluate, identify, and remediate COVID-19 hazards on an ongoing basis. As a part of these efforts, the District and individual members of the campus community are each obligated to separately perform certain cleaning and disinfection functions, detailed here:

Cleaning and Disinfecting

  • The District has thoroughly disinfected all facilities per public health guidelines.
  • Appropriate sanitation and enhanced cleaning of District's communal workspaces (but not personal workstations) will be routinely performed by the Facilities Department. Communal workspaces include objects frequently touched by multiple persons in common areas such as tables, doorknobs, light switches, countertops, handles, public desks, phones, keyboards, elevator switches and buttons, grab bars, and handrails. Appropriate deep cleaning and disinfection will occur in any space occupied by a person confirmed or presumed positive for COVID-19.
  • The District will provide basic cleaning and sanitation supplies throughout its facilities to allow employees and students to clean their personal items (e.g., cell phones), learning spaces, workstations, and common use equipment (e.g., photocopy machines, fax machines, etc.) before and after routine use. The Facilities Department will distribute EPA-approved disinfectants and supplies as needed and users should follow the manufacturer's instructions for use. The District will provide time during the workday or class schedule so that all persons have an opportunity to clean and sanitize their own equipment.
  • When sharing of materials or objects is necessary, persons using the materials or objects should take personal responsibility to clean them between use according to appropriate sanitizing protocols and using EPA-approved disinfectants.
  • HVAC systems have been checked to allow optimal air flow throughout the buildings on campus and air filters have been replaced. Where feasible, windows and doors will be kept open for maximum air flow.
  • Individuals must immediately dispose of garbage, food wrappers, beverages, etc., in trash receptacles after use.

Hygiene

  • Avoid touching face, eyes, and mouth with hands.
  • The District will provide personal workspace tools and supplies. Sharing of materials or objects (e.g., staplers, pens, coffee mugs, etc.) should be avoided.
  • Shared food and beverages are not allowed in meetings and public spaces. This includes potluck, bake sales, food giveaways (e.g., donut drop), and food provided at meetings.
  • The District will provide hand sanitizing products throughout the campus(es).
  • The District will post throughout the campuses signs and other communications to promote good hygiene and respiratory etiquette and remind employees, students, and visitors of expectations.
  • Employees will be permitted frequent breaks to wash their hands.
  • Campus restrooms will be open and adequate soap will be available.
  • Individuals should cough into a tissue and then immediately dispose of the tissue in a trash receptacle. If no tissues are available, individuals should cough into their elbow. Individuals should wash their hands or use hand sanitizer (60% alcohol) after coughing.
  • Whenever feasible, the District will ensure that doors, light switches, trash cans, etc. are contactless (e.g., motion sensors). If contactless options are not available, the District will, where feasible, place tissues or wipes nearby to avoid direct touching of surfaces.
  • The District strongly recommends that employees receive the annual influenza immunization (i.e., flu shot) unless contraindicated by personal medical conditions. LADPH health guidelines require all students to receive the annual influenza immunization unless contraindicated for personal medical conditions.
  • The District strongly recommends all persons receive the COVID-19 vaccine when it becomes available. Relevant information can be found here.

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COVID-19 Exposure Protocols

Employees or students who experience COVID-19 symptoms, receive a positive COVID-19 test, receive a doctor's diagnosis of likely or presumed COVID-19, or have been in close contact (as defined in Health Screenings, p. 2-3) with a person who has received a positive COVID-19 test, must immediately notify the applicable COVID-19 Compliance Officers. Such persons should contact their healthcare provider immediately for further guidance and should not report to campus. Quarantined and isolated individuals should expect to be contacted by LADPH as well. Persons who have taken a COVID-19 test and are awaiting notification of the results may not report to campus unless otherwise instructed by a COVID-19 Compliance Officer.

While every situation needs to be analyzed on an individual basis, the following common scenarios outlined below describe employee, student, and District expectations:


Scenario 1


Confirmed Positive or Presumed Positive Case

Individual tests positive for COVID-19 (i.e., confirmed positive), has symptoms* of COVID-19 and is seeking a diagnosis (i.e., presumed positive), or has been diagnosed as having or likely having COVID-19 by a healthcare professional.

*See list of COVID-19 symptoms.

Next Steps
  • Individual must self-isolate** and not report to campus;
  • Individual must contact their healthcare provider for medical guidance and information about receiving free testing;
  • Individual must, as soon as practicable, notify the applicable COVID-19 Compliance Officer;
  • The COVID-19 Compliance Officer will contact Individual to conduct a detailed, confidential interview to allow for proper tracing and notifications (see Campus Exposure and Contact Tracing); and
  • Individual must contact their supervisor (employee) or faculty (student) and advise of absence from campus. Individual need not disclose COVID-19 status to faculty/supervisor, provided Individual has discussed circumstances surrounding absence with the COVID-19 Compliance Officer.

Scenario 1 Calendar
 
When can Individual Return to Campus?
  • The applicable COVID-19 Compliance Officer will provide return to campus information. Generally, an individual with a confirmed, diagnosed, or presumed positive case of COVID-19 may leave isolation and return to campus only after:
  • Ten (10) days have passed since (1) the beginning of any symptoms, or (2) since first positive test if no symptoms developed; and
  • At least 24 hours have passed with no fever without the use of any fever-reducing medicines (e.g., aspirin, acetaminophen, or ibuprofen); and
    Improved symptoms.
  • or: Being fever free for 24 hours and obtaining certification from a healthcare professional that Individual does not have COVID-19 and is not infectious.


Scenario 2


Close Contact Within 48 Hours of Confirmed Positive or Presumed Case

Individual sees Jimmy at a family gathering. Jimmy goes to get tested in the days after the gathering and the test comes back positive for COVID-19 (i.e., confirmed positive) or Jimmy develops COVID-19 symptoms the day after the gathering (e.g., presumed positive). Because individual was in close contact with Jimmy within 48 hours of when Jimmy developed symptoms or got tested, Individual is now a close contact and must self-quarantine. (NOTE: If individual's close contact with Jimmy was more than 48 hours before Jimmy developed symptoms or tested positive, individual does not need to self-quarantine.)

Next Steps
  • Individual must self-quarantine and not report to campus, must self-monitor for symptoms, and must contact their healthcare provider for medical guidance and information about free testing;
  • Individual must as soon as practicable notify the applicable COVID-19 Compliance Officer;
  • Individual must self-quarantine for 10 days from the most recent date of exposure to the confirmed or presumed positive case of COVID-19;
  • The applicable COVID-19 Compliance Officer will contact Individual to conduct a detailed, confidential interview to allow for proper contact tracing and notifications (see Campus Exposure and Contact Tracing); and
  • Individual must contact their supervisor (employee) or faculty (student) and advise of absence from campus. Individual need not disclose COVID-19 status to faculty/supervisor, provided Individual has discussed circumstances surrounding absence with the COVID-19 Compliance Officer.
 
Scenario 2 Calendar

 

When Can Individual Return to Campus?
  • The applicable COVID-19 Compliance Officer will provide return to campus information.
  • If symptoms develop or Individual tests positive, Individual should follow the above guidance for confirmed positive cases (see Scenario 1).
  • If no symptoms develop and there is no positive test, Individual may return to campus after the 10-day self-quarantine ends.
  • Receiving a negative COVID-19 test result does NOT reduce the quarantine period.

** Self-isolation and self-quarantine are different public health concepts with different resulting physical distancing requirements.
Isolation separates sick people from others and ends when the sick person is no longer contagious.
Quarantine separates those who were exposed to a contagious disease to see if they become sick and ends when the exposed individual is no longer likely to develop symptoms.


Scenario 3


Third Degree Contact of Someone with COVID-19 (No Symptoms)

Individual has close contact with Jane. Jane previously had close contact with Mary. It is later learned that Mary had a confirmed or presumed positive case of COVID-19 when she saw Jane. Jane is directed to self-quarantine; however, Jane is not experiencing any symptoms and has not tested positive for COVID-19. Individual is only considered a contact of a close contact (i.e., third degree contract) and does not need to self-isolate or self-quarantine.

Next Steps
  • Individual must self-monitor for symptoms, follow safety and health guidelines, and report to the applicable COVID-19 Compliance Officer at the onset of any symptoms.
When Can Individual Return to Campus?
  • Individual may continue activities on campus.


Scenario 4


While Already Under Quarantine Individual Has Additional Close Contact with Someone Who Has COVID-19

Individual lives with Alex. Alex has a confirmed or presumed case of COVID-19 and begins self-isolation. Individual must begin self-quarantine. A few days after Alex gets sick, a different family member in the household, Cody, also gets sick and receives a diagnosis of confirmed or presumed COVID-19 and begins self-isolation. Alex and Cody recover and leave self-isolation ten days after they each developed symptoms. As of the time Alex and Cody leave self-isolation, Individual does not have any symptoms and does not test positive.

Next Steps
  • Individual must continue to self-quarantine and not report to campus, must self-monitor for symptoms, and must contact their healthcare provider for medical guidance and information about free testing;
  • Individual must as soon as practicable notify the applicable COVID-19 Compliance Officer;
  • Individual must start self-quarantine for 10 days from the first exposure (e.g., Alex) and must restart self-quarantine for any later exposure to a confirmed or presumed positive case of COVID-19 (e.g., Cody);
  • The applicable COVID-19 Compliance Officer will contact Individual to conduct a detailed, confidential interview to allow for proper tracing and notifications (see Campus Exposure and Contact Tracing); and
  • Individual must contact their supervisor (employee) or faculty (student) and advise of absence from campus. Individual need not disclose COVID-19 status to faculty/supervisor, provided Individual has discussed circumstances surrounding absence with the COVID-19 Compliance Officer.
 
Scenario 4 Calendar

 

When Can Individual Return to Campus?
  • The applicable COVID-19 Compliance Officer will provide return to campus information.
  • Individual will need to restart quarantine period from the last day Individual had close contact within anyone in the household who has COVID-19 (i.e., Cody), even if Individual does not develop symptoms.
  • If symptoms develop or Individual tests positive, Individual should follow the above guidance for confirmed positive cases (see Scenario 1).
  • If no symptoms develop and there is no positive test, Individual may return to campus after the 10-day self-quarantine period ends, which period was restarted based on the new family member (i.e., Cody) testing positive of developing symptoms.
  • Receiving a negative COVID-19 test result does NOT reduce the self-quarantine period.


Scenario 5


Exposure on Campus with Adherence to Protocols

Jane is a student with the District and attends in-person classes as a part of her studies due to degree requirements. Jane attended class on Monday after certifying that she had no symptoms. Jane arrived on campus for class, proceeded immediately to her classroom, wore her face covering throughout, maintained physical distancing at all times, and left campus without socializing with other students. On Tuesday, Jane develops symptoms and receives a COVID-19 test, which comes back positive. Jane immediately notifies the District of her symptoms and positive test. Individual is a classmate of Jane's during her Monday morning course and Jane's partner during mandated cooperative class activities. After reporting her symptoms and test result, Jane self-isolates at home and identifies Individual to the District as a close contact from Monday's class. No further infections are discovered during the District's contact tracing and monitoring process.

Next Steps
  • The District will review Jane's time on campus, the arrangement of her classroom, and any activities performed to determine who may have been a close contact;
  • As a close contact of Jane's due to being partnered in class, Individual must self-quarantine and not report to campus, must self-monitor for symptoms, and must contact their healthcare provider for medical guidance and information about free testing;
  • Individual must start self-quarantine for 10 days from the exposure during Monday's class;
  • Individual must contact their supervisor (employee) or faculty (student) and advise of absence from campus. Individual need not disclose COVID-19 status to faculty/supervisor, provided Individual has discussed circumstances surrounding absence with the COVID-19 Compliance Officer;
  • Since Jane followed the District's protocols, no other students but Individual are determined to be close contacts and Jane's Monday class continues to meet due to the unlikelihood that further infections occur.
When Can Individual Return to Campus?
  • The applicable COVID-19 Compliance Officer will provide return to campus information.
  • If symptoms develop or Individual tests positive, Individual should follow the above guidance for confirmed positive cases (see Scenario 1).
  • If no symptoms develop and there is no positive test, Individual may return to campus after the 10-day self-quarantine period ends.
  • Receiving a negative COVID-19 test result does NOT reduce the self-quarantine period.
  • If further infections occur in Jane's classmates, the District will consult with public health authorities and may suspend in-person activities for her Monday class.


Scenario 6


Exposure on Campus without Adherence to Protocols

Individual is a student with the District and attends in-person classes as a part of his studies due to degree requirements. Individual woke up Wednesday morning and did not feel well, but decided to ignore his symptoms during the screening process and attended class that afternoon anyway because of an important assignment. Individual arrived on campus early and chatted with his friends from class for twenty minutes while waiting, even though he had forgotten his face covering at home. Individual's instructor had extra face coverings that day, so Individual was allowed to participate in the class after putting one on. Individual participated with his lab partner in a hands-on assignment, but he and his lab partner did not sanitize their hands before working together. Wednesday night, Individual's symptoms worsened and he developed a severe cough and fever. He informed the District and it began contact tracing operations. By Saturday, Individual's four friends that he spoke to before class and his lab partner have developed symptoms and reported them to the District.

Next Steps
  • The District will review Individual's time on campus, the arrangement of his classroom, whether protocols were followed to diminish potential spread of the virus, and any activities performed to determine who may have been a close contact;
  • Due to Individual coming to campus while symptomatic and ignoring protocols, as well as the number of infections likely to have originated with Individual, the District made the difficult decision to advise all students in Individual's class to self-quarantine. Those who developed symptoms were advised to self-isolate and discuss medical treatment with their healthcare provider. The District's decision to suspend the class was due in part to an inability to reasonably determine who may have been a close contact of Individual as a result of his nonobservance of the District's protocols;
  • Since Individual was not wearing a facial covering and was also contaminating surfaces, the District had to close Individual's classroom for deep cleaning and sanitization, affecting other classes as well;
  • The District contacted public health authorities who advised the District that Individual's course would have to be suspended pending completion of self-quarantine periods for impacted students;
  • Review Scenario 1 for details on Individual's next steps after experiencing symptoms.
When Will Individual's Course Resume?
  • The applicable COVID-19 Compliance Officer will provide return to campus information for impacted students.
  • Regarding the resumption of Individual's class, determinations will be made on a case-by-case basis as to when or if the course can resume. The District may elect to add unscheduled classroom time during the semester to replace lost time, allow the course to move forward after the quarantine period without change, extend the semester by the missed time, or cancel the course entirely if circumstances dictate. The District will endeavor to ensure students are able to complete coursework to the extent permissible under health guidelines and degree requirements.
  • Individual may face additional consequences for failing to adhere to the District's protocols and endangering the health of his classmates.
  • For return to campus information for Individual, review Scenario 1.

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Campus Exposure and Contact Tracing

Consistent with the LADPH's Protocol for COVID-19 Exposure Management in Institutes of Higher Education, updated 2.9.21, the District has developed contact tracing protocols to track possible infection spread and notify impacted campus community members and local public health authorities as required. Persons responsible for the management and oversight of the contact tracing protocols will be fully trained.

Notification and Investigation Process

Persons with a confirmed or presumed positive case of COVID-19 must notify the applicable COVID-19 Compliance Officer immediately (see COVID-19 Exposure Protocols) so that the District can ensure proper cleaning, disinfection, and contact tracing. Such persons should leave campus immediately or wait in a designated containment area until transportation can be arranged. The District's COVID-19 Compliance Officer will contact the individual to conduct a detailed, confidential interview to identify the timing of onset of symptoms, all persons with whom the affected individual has had “close contact” (as defined under Symptom Checks and Temperature Screening), and all areas used by the affected individual(s). The applicable COVID-19 Compliance Officer will advise all exposed individuals to receive COVID-19 testing and will provide instructions as to when such persons will be permitted to return to campus. The District will determine whether additional notification is needed to inform the wider campus community about the exposure and precautions being taken. The District will generally not advise the wider campus community of an isolated instance of a COVID-19 diagnosis (unless such persons are close contacts) unless such is deemed necessary for community health and safety.

The District will within one (1) business day promptly notify campus community members with close contact to the confirmed or presumed positive case of COVID-19 of potential exposure via email or telephone call using their last known contact information. Employees and students must provide the most up-to-date contact information to ensure prompt communication. Contact information should be updated through MyCanyons. The broader campus community will be made aware of the general location of the positive case. The District will advise impacted campus community members of their obligations for self-isolation (i.e., separation of sick individuals from others) or self-quarantine (i.e., separation and restriction of movement of persons who were exposed to COVID-19 to see if they become sick). The District will make all efforts to keep the identity and testing status of such persons confidential. While persons may be able to ascertain the identity of affected individuals by virtue of their absence from campus or other information learned during the interview process, the District will not disclose a positive COVID-19 diagnosis to other campus community members or to the public.

Testing for Outbreaks and Major Outbreaks

In the event of an “outbreak,” defined as three (3) or more positive COVID-19 cases within a 14-day period within the same worksite, or a “major outbreak,” defined as twenty (20) or more COVID-19 cases in a workplace within a 30-day period, the District will comply with all workplace testing requirements. Generally, in the event of an outbreak, all employees physically present in the exposed workplace will be tested immediately and then again one week later. In the event of a major outbreak, testing will be performed twice a week until the risk is abated, unless more frequent testing is required by the LADPH. For employees, all testing will be performed during working hours and at no cost. Contact a COVID-19 Officer for further details.

Identification, Disinfection and Remediation

The District will clean and disinfect the impacted areas and, if necessary, the rest of the facility in accordance with LADPH and Cal/OSHA cleaning and disinfecting guidelines.

The District will continue to monitor and investigate ways to reduce exposure, including, as applicable, moving tasks outside if possible, improving air filtration and air supply (through the use of Minimum Efficiency Reporting Value (MERV) 13 or higher efficiency filters), and other applicable engineering or administrative controls. The District will conduct periodic inspections of all workplaces and classrooms and will identify unhealthy conditions, work practices, or work procedures, and will keep confidential notes and records regarding all work-related COVID-19 exposures and cases to identify and address any potential areas of risk. The District will notify and work in conjunction with government authorities as required by law.

The District will notify LADPH of each case established by a positive test result and will follow all directives. The District will make all determinations about the cessation of in-person instruction consistent with LADPH directives.

Available Resources

The District will work with employees to identify available community services and resources, as well as leave of absence and paid leave entitlements, including, where appropriate, the availability of workers' compensation benefits or state disability insurance. Employees who are unable to work due to a work-related exposure will be eligible maintain earnings, seniority, and all other employee rights and benefits to the maximum extent provided by law.

The District will work with students to identify available community services and resources, and will provide options for remote online education, including asynchronous delivery to accommodate ill or quarantined students, as well as those with technology or travel constraints.

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Training

Prior to the initial entry to campus, and in compliance with Los Angeles County Department of Public Health requirements, the District will provide access to online training to employees via Keenan Safe Colleges and to students via a notice from the District to ensure they understand the risks of COVID-19 and precautions against infection (including proper respiratory etiquette, hand hygiene, use of face coverings, etc.). All employees and students are highly encouraged to review these instructional videos and written materials in their entirety before their initial entry to campus. The District will also make available via the District's COVID-19 website the District's procedures and guidelines related to the pandemic, as well as a copy of this plan.

All persons responsible for implementation of any of the District's COVID-19 safety protocols will receive additional mandatory training prior to commencement of their duties.

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Modified Safe Workspaces

The District, in consultation with advice from qualified experts, has modified office spaces, classrooms, and public spaces to achieve physical distancing of at least six feet to mitigate the spread of COVID-19. Where further adjustments are deemed necessary, District Administration must approve any physical relocation of employees' workspaces; moving of furniture, large office equipment, or requesting technology resources which require installation support from the IT Department; or significant physical adjustments to workspaces (e.g., Plexiglas or other barriers).

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Availability of Facilities and Services

The District has not re-opened all District facilities per guidance from public health officials and upon the advice of qualified experts. Some District facilities have re-opened, but only with limited access and services available. The complete list of District locations that are open or available by appointment only are listed on the District's COVID-19 website.

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Reasonable Accommodations

The District will engage in an interactive process and consider reasonable accommodations for employees and students who are categorized as being at higher risk of COVID-19 infection and complications. Vulnerable employees (those above age 65, those who are pregnant, and those with documented chronic health conditions) should discuss any concerns with their healthcare provider. The District will consider requests for accommodation consistent with applicable law and operational need. While the District will consider requests for accommodations based on an employee's or student's cohabitation with a high-risk individual, such decisions will be made on a case-by-case basis after consideration of all relevant factors. Contact the applicable COVID-19 Compliance Officer for details.

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Food and Beverage Services

On-campus food and beverage options are limited until further notice. (Note: as of the effective date of this Plan, vending machines on both campuses are the only food service options available.) All persons are encouraged to limit their time on campus and therefore, where feasible, employees and students should eat off-campus before or after their campus visit. Employees and students will be notified if additional food service options will be made available on campus during the Spring 2021 semester. If reopened, all food service operations will be limited to outdoor dining and takeout activities until further notice.

Food service vendors must comply with all LADPH Health and Safety Protocols for restaurants and dining halls:

  • Food service vendors must complete the daily Online Health Self-Assessment and must follow all health and safety protocols set forth in this Plan.
  • Food service vendors must follow all safety practices outlined in the California Retail Food Code.
  • Physical distancing measures will be enforced at all times, including when customers are waiting in line for the purposes of ordering or waiting for food or beverages. Demarcations shall be placed on sidewalks and walkways indicating safe distances of at least six feet.
  • Physical distance between tables/chairs in outdoor dining areas will be increased to support at least six feet of physical distancing.
  • Physical adjustments (e.g., Plexiglas or other barriers) will be made to all public-facing workspaces where physical distancing measures cannot be observed (e.g., registers, ordering counters, etc.).
  • All persons must wear face coverings whenever they are not eating and/or drinking; this includes upon entry to the facility/campus, when walking anywhere in the facility/campus, and when using the restrooms. Persons who refuse to wear a face covering will be refused service and asked to leave.
  • All persons are discouraged from eating with persons outside of their immediate household.
  • Hand sanitizers will be made available to customers.
  • Self-service machines, such as soda fountains of coffee machines will be dispensed by a food service employee only and cleaned and sanitized frequently.
  • Use of drinking fountains is prohibited. Employees and students are encouraged to carry their own water and to use water refilling stations where available for personal water bottles. Water refilling stations will be cleaned and disinfected regularly.
  • Areas where customers may congregate or touch food or food ware items (e.g., condiment caddies, utensil caddies, napkins, lids, straws, etc.) that other customers use shall remain closed. These items will be provided to customers individually and discarded or cleaned and disinfected after each use, as appropriate.
  • Outdoor customer seating areas are cleaned and sanitized after each use. A designated food service employee will be designated to oversee and enforce additional sanitization and disinfection procedures, as needed.
  • Where feasible, stationary menu boards, electronic menus, or mobile device download menus will be made available.
    Cashless transactions are encouraged. Customers are enabled to swipe their own credit/debit cards, and card readers are fully sanitized between each use.
  • All persons must dispose of food in proper trash receptacles.

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Links to Public Health Guidance

 

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Campus Resources

Employee COVID-19 Compliance Officer
Human Resources
Maria Calderon
(661) 362-5563
maria.calderon@canyons.edu

Student COVID-19 Compliance Officer
Student Health and Wellness Center
Mary Manuel
(661) 362-3259
mary.manuel@canyons.edu

Academic Accommodations Center
(661) 362-3341
dsps@canyons.edu

Valencia Campus
26455 Rockwell Canyon Road
Santa Clarita, CA 91355
(661) 259-7800

Canyon Country Campus
17200 Sierra Highway
Santa Clarita, CA 91351
(661) 362-3800

Campus Safety
(661) 362-3229 or (661) 510-3882
tammy.castor@canyons.edu 
or 
robert.sadeh@canyons.edu

 

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Frequently Asked Questions

  • The Plan reflects the input and work of the Santa Clarita Community College District (“District”), together with guidance from qualified legal, medical, and technical experts, to facilitate the safe return of employees and students to College of the Canyons' Valencia and Canyon Country campuses for the Spring 2021 semester. The Plan is drawn in conformity with the protocols established by the California Department of Public Health (“CDPH”), the County of Los Angeles Department of Public Health (“LADPH”), the Centers for Disease Control and Prevention (“CDC”), and other agencies such as the Occupational Safety and Health Administration (“OSHA”), the Environmental Protection Agency (“EPA”) and the U.S. Equal Employment Opportunity Commission (“EEOC”). The Plan is subject to further revision for 2021 and beyond consistent with then-current public health guidance and based on operational needs.
  • All persons who have symptoms should contact their own healthcare provider, or, where necessary 9-1-1. Persons without a doctor or without health insurance should contact 2-1-1 for available community resources. If you do not have insurance, you may contact LADPH for the location of a free testing center here. After you have reached out to your healthcare provider or LADPH:

    • Employees should also contact the Employee COVID-19 Compliance Officer at 661-362-5563 for available leave information. You will be provided with additional instructions at that time.
    • Students should contact the Student COVID-19 Compliance Officer at 661-362- 3259. The student COVID-19 Compliance Officer will work with you to help identify available community resources.
  • Symptom checks, including taking your temperature and filling out an Online Health Self-Assessment, should be completed daily before arrival to campus. In addition to an Online Health Self-Assessment the District may require in-person temperature screenings.

  • Yes, until you receive further direction from the applicable COVID-19 Compliance Officer. If you are experiencing any symptoms of COVID-19, please reference the COVID-19 Exposure Protocols contained on p. 7-11 of the Plan. Generally, you will be prohibited from returning to campus until either you meet the quarantine requirements established by public health officials, OR you receive and submit a doctors' certification stating that, based on sound medical judgment, the symptoms you are experiencing are not attributable to COVID-19 and that you pose no risk of infection to others. Employees or students who experience chronic illnesses which typically presents with similar symptoms of COVID-19 (e.g., persons who suffer from frequent migraines or persons who regularly experience shortness of breath as a result of asthma) are encouraged to discuss with their healthcare provider differentiating such symptoms from COVID-19. The District will generally rely upon the certification of a healthcare provider, but the District reserves its right to seek a secondary medical opinion if deemed necessary to prevent against the potential spread of infection.

  • If you have received a confirmed positive diagnosis of COVID-19 or presumed positive case of COVID-19, please reference the COVID-19 Exposure Protocols contained on p. 7-11 of the Plan. Generally, if you are experiencing symptoms of COVID-19, you will be prohibited from returning to campus until you meet the requirements for leaving isolation per public health officials. You may only leave quarantine after 10 days and if no symptoms developed.

  • The District will offer sick leave to eligible employees in accordance with local, state, and federal law. Employees have a set amount of paid leave available during the pandemic, which they may elect to use for qualifying reasons. Contact Human Resources for more details.

  • Consistent with the LADPH's Protocol for COVID-19 Exposure Management in Institutes of Higher Education and CDC guidelines, the District will initiate limited contact tracing (i.e., within the campus community) for confirmed and presumed positive cases of COVID-19. Please reference the Campus Exposure and Contract Tracing portion of the Plan, p. 12-13. In general, the District will interview the COVID-19 positive individual to determine which spaces and individuals they came in close contact so that the District can notify those individuals and take appropriate remedial measures. “Close contact” is defined as someone who (1) was within six feet of an infected person for a cumulative total of 15 minutes or more (e.g., three exposures of five minutes each) over a 24-hour period, or (2) had unprotected contact with an ill individual's bodily fluids (e.g., being coughed on), starting from two days before illness onset (or, for asymptomatic individuals, two days prior to test specimen collection) until the time the ill individual is isolated. Your identity and testing status will be maintained in strict confidence and will not be disclosed to your coworkers or other students. The District may continue its contact tracing efforts by interviewing relevant individuals about who they came in contact with and what spaces they recently used. Some of those individuals may be advised to stay home due to a higher risk of having been infected.

  • The District will make the determination as to whether an entire class will be asked to leave campus and self-quarantine based on the specific factual circumstances presented and consistent with public health guidance. At a minimum, those students and instructors within a class who come in close contact (defined above) with a confirmed positive case of COVID-19 will be directed to self-quarantine. As for others present at the time of instruction, the District will consider the nature and length of the contact and any environmental considerations (e.g., outdoor instruction, physical barriers present, etc.). In making such determinations, the District will consult medical professionals or, where appropriate, local public health officials.

  • Yes, if you are expected to be present on campus within 14 days of your return. If you travel by air or out of Los Angeles County for non-essential business you must disclose to the applicable COVID-19 Compliance Officer the location(s) you have travelled to and the dates of your travel so that the District may make a proper risk assessment about your return to campus. We encourage all students, faculty, and staff to only travel for personal reasons, whether international or domestically, if absolutely essential. You should also note that many states have mandatory quarantine periods for persons traveling from California. Because restrictions on air travel are subject to change, the District suggests that you research all travel restrictions before you travel. 

  • Until further notice, the District does not permit employees to travel by air for District-related business due to the pandemic. Travel by car will be permitted but should be limited to essential meetings.

  • Per the orders of the LADPH, students who report to campus are required to receive an influenza immunization unless contraindicated by personal medical conditions. You should check back on the District's COVID-19 website for the availability of influenza vaccinations on campus. You may also access influenza vaccines from your primary healthcare provider or local pharmacy once they become available. 

  • Once the COVID-19 vaccine becomes available, the District initially intends to allow employees and students to voluntarily determine whether they will receive the vaccine. The District strongly encourages all persons to receive the vaccine and reserves the right to mandate the vaccine if a sufficient number of persons do not voluntarily receive the vaccine such as may be necessary for the District to safely resume full operations. Should the District be forced to mandate vaccines, it will assess all requests for an exemption in accordance with applicable law. The District will further update this policy and guidance once the vaccine becomes more readily available.

  • The District's COVID-19 Acknowledgement of the Risk form is mandatory for all students voluntarily participating in on-campus instruction for Spring 2021 semester and beyond. The COVID-19 Assumption of the Risk Form sets forth the risks of attending in-person instruction and requires that students acknowledge that they have read and received a copy of the District's COVID-19 Containment, Response, and Control Plan. Students who are unwilling to sign the COVID-19 Acknowledgement of the Risk Form will not be permitted to resume in-person instruction until further notice.

  • If you believe you have observed a violation of the District's safety protocols, please report it. The District will take appropriate steps to address any violations of its policies and procedures, including removing violators from campus. For alleged violations committed by employees, please contact the Employee COVID-19 Compliance Officer; for alleged violations committed by students, please contact the Student COVID-19 Compliance Officer or Campus Safety.

  • These are incredibly challenging times for all of us. It is normal to feel sad or isolated, and to experience more stress than you would normally. You can find strategies for coping with stress during infectious disease outbreaks that require social distancing here. If you need to speak with someone about your mental health, contact your doctor or the Los Angeles County Department of Mental Health Access Center 24/7 Helpline at (800) 854-7771, which is also available 24/7. If you are experiencing these feelings, or have thoughts about self-harm*, please call the national distress hotline at 1-800-985-5990, or text “TalkWithUs” to 66746. The District also has a list of resources that you can go to for help. The District and the COC community are here for you, and we will all get through this together.

    *If you are in an emergency situation, please call 9-1-1 immediately.

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Updated February 17, 2021