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Vaccination/Test Requirements

Updated Aug. 13, 2021

Answers to frequently asked questions about COVID-19 vaccination and testing requirements for accessing our campuses and facilities.

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Employees

The College of the Canyons Board of Trustees has passed a resolution requiring all employees working in-person on the Valencia or Canyon Country campuses to wear a face covering in all indoor spaces and either be vaccinated against COVID-19 or submit a negative COVID-19 test weekly. The following FAQs are a resource for quick information. We will do our best to keep these FAQs current and updated regularly. If you have a question not addressed here, it may be submitted to COVIDquestion@canyons.edu.

  • No, not during the fall semester. Regardless of vaccination status or future Los Angeles County Department of Public Health protocols, all employees, students, volunteers, visitors, and vendors shall wear face coverings in indoor, on-campus settings for the duration of the fall 2021 semester1. If state or local health authorities relax current face covering requirements during the Fall 2021 semester, the district’s requirement will remain in place for all indoor teaching and learning environments and student support and services spaces2.
  • The phrase “face covering” includes material made of common fabric, usually multiple layers of cotton that securely covers the nose and mouth without exhalation valves or vents or a N95 and KN95 mask/respirator. Bandanas and scarves are not permissible face coverings. Individuals who cannot wear a face covering due to a disability or medical condition may instead wear a face shield with drape at the bottom edge that is either form-fitting under the chin or tucked into a shirt or collar. The only exception allowed at this time for removing your face covering while indoors is being alone in an enclosed office.
  • At this time the only exception is when an individual is alone in an enclosed office.
  • The District is committed to providing a safe and healthy learning and working environment. The Board of Trustees has passed a resolution to ensure cooperation with local public health officials with measures necessary for the prevention and control of communicable diseases. The full resolution, which further explains the District rationale, is available here.
  • No. The District is not a covered entity under HIPAA (exceptions apply to the Student Health Center only). HIPAA only applies to healthcare providers and related entities. Therefore, it is not a violation of HIPAA for an employer to ask employees about their vaccination status. In fact, local and state health authorities including Cal/OSHA expressly require and authorize employers to inquire into employee vaccination status. The District must have this information because it informs the District’s response to a COVID-19 exposure in certain circumstances.
  • Yes, the District does have access to the California Immunization Registry (CAIR) database. We will use this access to verify incomplete or questionable documentation submitted to the District.
  • No. Only employees working on-campus will be required to provide either proof of vaccination or a negative test result from a test taken within three (3) calendar days prior to Aug. 23, 2021.

    Vaccination or Test Self-Certification Form

  • Individuals are considered fully vaccinated against COVID-19 two weeks or more after they have received the second dose in a two-dose series (e.g. Pfizer-BioNTech or Moderna), or two weeks or more after they have received a single-dose vaccine (e.g., Johnson and Johnson [J&J/Janssen]).
  • Employees who are not fully vaccinated must test weekly unless and until they become fully vaccinated. A negative test result within three (3) calendar days prior to visiting campus will be required.

    Vaccination or Test Self-Certification Form

    Example of work testing scheduling:

    You should test on... if your first day of work for the week is...
    Friday Monday
    Saturday Tuesday
    Saturday or Sunday3 Wednesday
    Monday Thursday
    Tuesday Friday
    Wednesday Saturday
    Thursday Sunday
  • Proof of vaccination (vaccine card or other documentation) or a negative test result must be uploaded into the online Self-Certification Form as provided by Human Resources.

  • After you submit your vaccine status through the online Self-Certification Form, you will receive a “fast pass” in your mailbox to use with your photo ID at the check-in stations. The fast pass will be available within three business days of uploading your proof of vaccination. Once verified at the check-in station, you will receive a dated, colored wristband that is valid for accessing campus for that day. Please allow ample time to go through the check-in process.

  • You should be prepared to show staff at the check-in station your verification from our online Self-Certification Form demonstrating that you have submitted your negative test results. Once verified, you will receive a dated, colored wristband that is valid for accessing campus for that day. Please allow ample time to go through the check-in process.

  • There are testing locations at the Valencia campus and near the Canyon Country campus.

     

  • The District requires that employees/students either submit proof of vaccination or provide a weekly negative COVID test. If you have a religious or medical exemption to being vaccinated, you must still provide a weekly negative COVID test to be on campus for work or class.

  • The District will accept the results from tests administered by a healthcare provider, including PCR, rapid test and saliva tests. The results must include the provider name, your name, date of the test, date of the result, the result and that the test was taken specifically for COVID. The District will not accept a result from a home COVID test.

  • Your tests results are valid for seven (7) days. The day you test is Day #1, and the result is good until Day #7. You have until the end of Day #8 to test again.

  • The State of California offers a digital COVID-19 vaccine portal. The portal provides a digital copy of your vaccine record. If you received your vaccination from a federal agency (e.g., Department of Defense, Indian Health Services, or Veterans Affairs), you will need to reach out to those agencies for assistance with your vaccination record. Request a digital COVID-19 vaccine record.

    Once received, follow the steps to upload proof of vaccination into the online Self-Certification Form as provided by Human Resources.

  • All District employees4 working on campus or those utilizing in-person District services must submit proof of vaccine or a negative test result prior to Aug. 23, 2021. When submitting test results, the negative result will need to be received within three (3) days of the date the employee will be reporting to campus and weekly thereafter. If you are working 100 percent remotely, this requirement does not apply to you unless you visit campus.

  • Yes, if the employee submits weekly negative test results.

    Vaccination or Test Self-Certification Form

  • Yes. While on campus, you must wear a permissible face covering while indoors.

  • Yes. To maximize protection from the Delta variant and prevent possibly spreading it to others while on District premises, all employees are required to wear a face covering while indoors, unless alone within a private, enclosed office.

  • If you receive a positive COVID-19 test you must inform our COVID-19 Compliance Officer right away. Regardless of whether you are vaccinated or unvaccinated, our COVID-19 Compliance Officer will work with you to determine contact tracing, quarantine requirements, and the date upon which you may return to campus.

    Contact the Student & Employee Compliance Officer
    (661) 993-7670
    covid@streetconsultinggroup.com

  • Yes. All safety precautions and requirements in effect on District property also apply to work-related travel such as, but not limited to, wearing a face covering indoors (regardless of your vaccination status), taking time to wash and sanitize your hands, quarantining if you have COVID-19 symptoms, and reporting a COVID-19 illness to the COVID-19 Compliance Officer and your absence to your supervisor.

  • You will be barred from entering campus. The District will contact each employee who is not in compliance with District policy or procedure to determine next steps for the employee and the District.

  • As these actions would be violation of a board action, employees who do not comply may be subject to discipline as outlined in the collective bargaining agreements and applicable law.

  • L.A. County maintains an updated website that includes frequently asked questions/answers on the three COVID-19 vaccines authorized in the U.S. (Moderna, Pfizer, and Janssen/Johnson & Johnson (J&J)). The site also includes a video series from Dr. Eloisa Gonzalez of Los Angeles County’s Department of Public Health answering common questions.

  • Currently there is no end date for the vaccination/test requirements. Face mask requirements will be in place through Dec. 31, 2021. The District and Board of Trustees reserve the right to revise these requirements as needed.

Notations

1. The only exception is when an individual is alone in an enclosed office.

2. Depending on the specifics of new guidance from Los Angeles County Department of Public Health, private meetings and events where all attendees are vaccinated may be allowed without face coverings.

3. The COC testing site is closed on Sunday. Information about testing at other locations on Sunday is available here.

4. Excluding ISA Instructors who teach exclusively off campus in public service agencies.