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Vaccination/Test Requirements

Updated January 24, 2022

Answers to frequently asked questions about COVID-19 vaccination and testing requirements for accessing our campuses and facilities.

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Employees

The College of the Canyons Board of Trustees has passed a resolution requiring all employees working in-person on the Valencia or Canyon Country campuses to wear a face covering in all indoor spaces and either be vaccinated against COVID-19 or submit a negative COVID-19 test weekly. The following FAQs are a resource for quick information. We will do our best to keep these FAQs current and updated regularly. If you have a question not addressed here, it may be submitted to COVIDquestion@canyons.edu.

  • The Los Angeles County Department of Public Health issued new requirements for Institutions of Higher Education on Jan. 7 that strongly recommend anyone who has been vaccinated and is eligible to receive a booster dose but has not received one to undergo weekly COVID-19 testing and provide their negative results to the college.
  • Individuals are booster-eligible as follows: 5 months or more after second dose of Pfizer; 5 months or more after second dose of Moderna; 2 months or more after the single dose of J&J.
  • As soon as you receive a booster shot you can stop weekly testing.
  • Free vaccinations and boosters are available for all employees and students on campus. All services are walk in, no appointments needed.

    Valencia Campus Student Center
    8:30 a.m. to 4 p.m. Wednesday

    Canyon Country Campus Quad 1B
    8:30 a.m. to 4 p.m. Tuesday

    Note: There are many vaccination sites in the Santa Clarita Valley and across the greater L.A. region:

    Additional Locations 

  • Free COVID-19 testing is available at the Valencia campus (information on a new testing site at the Canyon Country campus is coming soon).

    Valencia Campus Student Center
    8:30 a.m. to 4 p.m. Monday through Friday
    Appointments are strongly recommended, but not required.

    Valencia Campus Parking Structure
    7:30 a.m. to 4 p.m. Monday through Saturday
    Drive-through testing is available in the parking structure, located in Lot 7 at Valencia Boulevard and Rockwell Canyon Road. Appointments are required.

    Note: There are many testing sites in the Santa Clarita Valley and across the greater L.A. region:

    Additional Locations

  • If you are unvaccinated or vaccinated and are eligible for a booster but have not received it, a negative test result within three calendar days prior to your first day on campus each week will be required. Subsequent negative test results must be submitted weekly using the district’s secure, online collection site. If you receive your booster shot in the future, please upload it to the same website. As soon as you receive a booster shot, you no longer need to test weekly.
  • The college is collecting test results through two secure online options:

    • Upload your documentation here. Click “Employee” and follow the directions on the screen.
    • Use the Canyons M app to submit your documents from your mobile device:  
      • The app is available from the Apple App Store or the Google Play Store.
      • Search “College of the Canyons Mobile” and download the app.  
      • Open the app, tap the COVID check-in button, and follow the steps as prompted to upload your test results.
      • Once your uploaded results have been verified for authenticity, the app will show that you are clear to be on campus. 
  • All employees and students who have received a booster shot should upload their vaccination card again (even if it was indicated on the vaccination card you previously provided) to our secure, online collection site by doing the following:

    • Upload your documentation here. Click “Employee” and follow the directions on the screen.
    • Use the Canyons M app to submit your documents from your mobile device:  
      • The app is available from the Apple App Store or the Google Play Store.
      • Search “College of the Canyons Mobile” and download the app.  
      • Open the app, tap the COVID check-in button, and follow the steps as prompted to upload your test results.
      • Once your uploaded results have been verified for authenticity, the app will show that you are clear to be on campus. 
  • No, not during the fall semester. Regardless of vaccination status or future Los Angeles County Department of Public Health protocols, all employees, students, volunteers, visitors, and vendors shall wear face coverings in indoor, on-campus settings for the duration of the fall 2021 semester1. If state or local health authorities relax current face covering requirements during the Fall 2021 semester, the district’s requirement will remain in place for all indoor teaching and learning environments and student support and services spaces2.
  • The phrase “face coverings” includes N95 and KN95 mask/respirators, or material made of common fabric, usually multiple layers of cotton that securely covers the nose and mouth without exhalation valves or vents. Bandanas and scarves are not permissible face coverings. Individuals who cannot wear a face covering due to a disability or medical condition may instead wear a face shield with drape at the bottom edge that is either form-fitting under the chin or tucked into a shirt or collar. The only exceptions allowed at this time for removing your face covering while indoors are being alone in an enclosed office or when actively eating and drinking.
  • At this time the only exceptions are when an individual is alone in an enclosed office, or when actively eating and drinking.
  • The District is committed to providing a safe and healthy learning and working environment. The Board of Trustees has passed a resolution to ensure cooperation with local public health officials with measures necessary for the prevention and control of communicable diseases. The full resolution, which further explains the District rationale, is available here.
  • No. The District is not a covered entity under HIPAA (exceptions apply to the Student Health Center only). HIPAA (Health Insurance Portability and Accountability Act) only applies to healthcare providers and related entities. The District must have this information because it informs the District’s response to a COVID-19 exposure in certain circumstances.
  • Yes, the District does have access to the California Immunization Registry (CAIR) database. We will use this access to verify incomplete or questionable documentation submitted to the District.
  • All students and employees must either provide proof of vaccination or be subject to weekly testing before coming to campus.

    Vaccination or Test Self-Certification Form

  • Individuals are considered fully vaccinated against COVID-19 two weeks or more after they have received the second dose in a two-dose series (e.g., Pfizer-BioNTech or Moderna), or two weeks or more after they have received a single-dose vaccine (e.g., Johnson and Johnson [J&J/Janssen]).
  • Yes. You must first submit your vaccine status via the online Self-Certification Form.
  • Yes. If you have received the first dose of the vaccine or a single dose of the Johnson & Johnson vaccine but are not yet fully vaccinated (14 days after your second dose of a two-dose vaccine (Moderna/Pfizer) or a single dose of a one-dose vaccine (Johnson & Johnson), you must participate in weekly testing until you are fully vaccinated.

    Vaccination or Test Self-Certification Form

  • You can upload those documents through the online Vaccination or Test Self-Certification Form. Or you can use the Canyons M mobile app to upload your documents. If you need to download your vaccination record from the State of California database, you can do so at https://myvaccinerecord.cdph.ca.gov/.

  • You must submit your documentation before coming to campus. Students and employees who have not submitted proof of vaccination must submit weekly negative test results through the Self-Certification Form until they have uploaded their vaccination proof via the website.

  • The app is available from the Apple App Store or the Google Play Store. Search “College of the Canyons Mobile” and download the app.

  • Employees who are not fully vaccinated must test weekly unless and until they become fully vaccinated. A negative test result within three (3) calendar days prior to visiting campus will be required.

    Vaccination or Test Self-Certification Form

    Example of work testing scheduling:

    You should test on... if your first day of work for the week is...
    Friday Monday
    Saturday Tuesday
    Saturday or Sunday3 Wednesday
    Monday Thursday
    Tuesday Friday
    Wednesday Saturday
    Thursday Sunday
  • Proof of vaccination (vaccine card or other documentation) or a negative test result must be uploaded into the online Self-Certification Form as provided by Human Resources.

  • Yes. You must first submit your vaccine status via the online Self-Certification Form.

    • Testing

      Parking Structure

      Make Appointment (required)

      • 7:30 a.m. to 4 p.m. Monday through Saturday
    • Testing

      Testing is not currently available at the Canyon Country campus, but please check back for updates.


    Other Testing Options

    Vaccination Resources

    In addition, you can access vaccinations and testing at your healthcare provider's office, local pharmacies and at myturn.ca.gov. Home tests will not be accepted.

  • The District will accept the negative results from tests administered by a healthcare provider, including PCR, rapid test and saliva tests. The results must include the provider name, your name, date of the test, date of the result, the result and that the test was taken specifically for COVID. The District will not accept a result from a home COVID test.

  • The District will accept the results from tests administered by a healthcare provider, including PCR, rapid test and saliva tests. The results must include the provider name, your name, date of the test, date of the result, the result and that the test was taken specifically for COVID. The District will not accept a result from a home COVID test.

  • Your tests results are valid for seven (7) days. The day you test is Day #1, and the result is good until Day #7. You have until the end of Day #8 to test again.

  • The State of California offers a digital COVID-19 vaccine portal. The portal provides a digital copy of your vaccine record. If you received your vaccination from a federal agency (e.g., Department of Defense, Indian Health Services, or Veterans Affairs), you will need to reach out to those agencies for assistance with your vaccination record. Request a digital COVID-19 vaccine record.

    Once received, follow the steps to upload proof of vaccination into the online Self-Certification Form as provided by Human Resources.

  • All District employees4 working on campus or those utilizing in-person District services must submit proof of vaccine or a negative test result prior to their first visit to campus. When submitting test results, the negative result will need to be received within three (3) days of the date the employee will be reporting to campus and weekly thereafter. If you are working 100 percent remotely, this requirement does not apply to you unless you visit campus.

  • Yes, if the employee submits weekly negative test results.

    Vaccination or Test Self-Certification Form

  • Yes. To maximize protection from COVID-19 variants and prevent possibly spreading the virus to others while on District premises, all employees are required to wear a face covering while indoors. Facemasks can be removed if you  alone within a private, enclosed office, or actively eating and drinking.

  • If you receive a positive COVID-19 test you must inform our COVID-19 Compliance Officer right away. Regardless of whether you are vaccinated or unvaccinated, our COVID-19 Compliance Officer will work with you to determine contact tracing, quarantine requirements, and dates upon which you may return to campus.

    Contact the Student & Employee Compliance Officer

  • Yes. All safety precautions and requirements in effect on District property also apply to work-related travel such as, but not limited to, wearing a face covering indoors (regardless of your vaccination status) if required in the jurisdiction where you are traveling, taking time to wash and sanitize your hands, quarantining if you have COVID-19 symptoms, and reporting a COVID-19 illness to the COVID-19 Compliance Officer and your absence to your supervisor.

    • For winter/spring 2022, student services will continue to be offered both in-person and remotely/online. You can find email addresses, phone numbers, links for Zoom, etc. here.
    • To attend a scheduled in-person appointment, a student will be required to be vaccinated or show proof of a negative test that was conducted within three calendar days prior to the appointment.
    • Vaccination or Test Self-Certification Form
    • An unvaccinated student must submit a negative COVID-19 test result each week to attend on-campus classes or to use on-campus services. The student must submit their negative test result through the online Self-Certification Form. Unvaccinated students may also enroll in online classes to avoid weekly COVID-19 testing.
    • For your health and safety, we urge you to get vaccinated.
    • Vaccination or Test Self-Certification Form
  • You will be barred from entering campus. The District will contact each employee who is not in compliance with District policy or procedure to determine next steps for the employee and the District.

    If a student decides not to be tested weekly for COVID-19, the student cannot attend classes in person. The student will not be permitted to enter the face-to-face classroom if a negative test has not been submitted through the Vaccination or Test Self-Certification Form during that week. If the student fails to turn in a negative test result for a second consecutive week:

    • We will make every attempt to transfer a student to an online or “HyFlex” class, so the student may continue their education. However, if the student is unable to transfer, and they do not turn in their weekly negative test results, the student unfortunately will be dropped from the course.
    • If the student stops testing after the drop deadline, but before the withdrawal deadline, and the student does not or cannot transfer to an online section, the student will be given an EW grade and a refund will be processed.
    • If the student stops testing after the withdrawal deadline, the student will be given an EW grade.
  • No, but you must upload your vaccination card or timely negative test result into the online Vaccination or Test Self-Certification Form before arriving on campus.

    • Once you upload your vaccination card or timely negative test result into the Self-Certification Form, you will receive a clearance email.
  • Please email studenthealthcenter@canyons.edu or call (661) 362-3259.
  • Yes. Scheduled in-person appointments require visitors to be vaccinated or show proof of a negative test that was conducted within three (3) calendar days prior to the appointment. You will be asked to show your Canyons M app to a staff member in any office you visit on campus.

    Vaccination or Test Self-Certification Form

  • Yes, if you are visiting a location where you will interact with a person on campus (i.e., Bookstore, Assessment Center, BANC location, questions for Admissions and Records, you will be asked to show your My Canyons app to a staff member to ensure that you are cleared to be on campus.

    Vaccination or Test Self-Certification Form

  • If you need to drop off an assignment or paperwork (Admissions & Records paperwork delivery, dropping off financial aid forms, etc.) for a faculty member, campus office, or employee, the District does not require proof of vaccination or testing if you use one of our drop box locations. You may leave the clearly labeled paperwork in one of our secured drop boxes:

    • Valencia: In front of Canyons Hall
    • Canyon Country: On the main campus loop road across from the bus stop
    • If you are a 100 percent online student the vaccination and testing requirement does not apply to you to attend your classes. You may access student services during the spring 2022 semester remotely/online. You can find email addresses, phone numbers, links for Zoom, etc. online for each office on this website.
    • Please see the answer above for in-person appointments on campus and quick transactions.
  • There are a few exemptions to the vaccination and testing rule for off-campus, in-person classes.

    • Classes held for our incarcerated students at Pitchess Detention Center and Century Regional Detention Center are exempt from the vaccination and testing requirements.
    • Dual enrollment and College Now courses held on the high school campuses are exempt. College of the Canyons will work closely with the Hart District regarding vaccination, testing, and masking. Face coverings are required in all dual-enrollment and College Now classrooms.
    • Noncredit classes held at off-site locations will follow all regulations implemented by the particular site except that face coverings are required in all off-site locations regardless of the location regulation.
    • Instructional Service Agreement courses, held off-campus, will be required to follow the regulations implemented by the site.
  • As these actions would be violation of a board action, employees who do not comply may be subject to discipline as outlined in the collective bargaining agreements and applicable law.

  • L.A. County maintains an updated website that includes frequently asked questions/answers on the three COVID-19 vaccines authorized in the U.S. (Moderna, Pfizer, and Janssen/Johnson & Johnson (J&J)). The site also includes a video series from Dr. Eloisa Gonzalez of Los Angeles County’s Department of Public Health answering common questions.

  • Currently there is no end date for the vaccination/test requirements. Face mask requirements are expected be in place through the spring semester, which ends June 3, 2022. The District and Board of Trustees reserve the right to revise these requirements as needed.

Notations

1. The only exception is when an individual is alone in an enclosed office.

2. Depending on the specifics of new guidance from Los Angeles County Department of Public Health, private meetings and events where all attendees are vaccinated may be allowed without face coverings.

3. The COC testing site is closed on Sunday. Information about testing at other locations on Sunday is available here.

4. Excluding ISA Instructors who teach exclusively off campus in public service agencies.