Coronavirus Updates | Learning | Teaching | Keep Working


Professional Development

There are multiple ways to participate in online Professional Development: Vision Resource Center, Kognito, Keenan SafeColleges, EverFi and College of the Canyons Workshops. If you have any questions or need assistance, please contact Leslie Carr.

  • Learn, Connect. Share.

    This one-stop resource for 7,000-plus online Professional Development opportunities is a new portal dedicated to providing the exceptional support needed to meet the goals and commitments of the Vision for Success through the Guided Pathways framework.

    • Sign Up
    • Set up a username and password and log in.
    • Hover over "Learn" on the navigation bar, choose "Learner Home."
    • In the Search for Learning bar, type in a specific topic and enter, or scroll down to see options suggested for you.
    • Select and launch the training.

     


    Please email the certificate of completion for each training to Sarah Dettman. She will add the hours to your Frontline account. Please keep a copy for your records.

  • Sample Trainings:

    At Risk for Faculty and Staff

    • Recognize when a student is exhibiting signs of psychological distress and learn how to connect them with the appropriate campus support.


    Veterans on Campus for Faculty and Staff

    • Learn to support student veterans by building military cultural competency.

     


    Sign In to Kognito:

    • Log In
    • Create a username and password.
    • Select and complete the training.


    Please email the certificate of completion for each training to
     Sarah Dettman. She will add the hours to your Frontline account. Please keep a copy for your records.

  • College-Hosted Workshops:

    Please visit Professional Development for upcoming workshops.

     


    Sign In to Frontline Education:

  • EverFi offers several training options for our employee groups. Please see our Training Clusters for ideas. For a complete listing or to be assigned trainings, please email Flavio Medina-Martin.

    Sample Titles:

    Harassment & Discrimination

    • Accommodating Disabilities
    • Bullying in the Workplace
    • Harassment/Discrimination
    • Managing Bias


    Data Security & Privacy

    • Checkpoint: Data Security & Privacy
    • FERPA Basics
    • Social Media and Your Job


    Ethics

    • Workplace Conduct
    • Conflict of Interest
    • Tools for an Ethical Workplace


    People & Culture

    • Bloodborne Pathogens
    • Diversity: Inclusion in the Modern Workplace
    • Injury & Illness Prevention
    • Workplace Violence Prevention

     


    Please email the certificate of completion for each training to Sarah Dettman. She will add the hours to your Frontline account. Please keep a copy for your records.

  • Keenan SafeColleges has a diverse offering of training available. Explore a variety of courses covering a wide range of topics. Please take the time to browse the library of courses.

    Suggested Topics:

    Athletics

    • Athletic Liability
    • Title IX and Gender Equity in Athletics
    • Concussion Awareness
    • Steroid and PED Awareness in Athletics


    Emergency Management

    • Active Shooter
    • Active Shooter: Run, Hide, Fight
    • Crisis Response and Recovery


    Employment Practices/Supervisory

    • Managing Difficult Behaviors
    • Sensitivity Awareness
    • Sexual Harassment: Policy & Prevention


    Environmental

    • Asbestos Awareness
    • Back, Injury and Lifting
    • Fire and Explosion Hazards
    • Slips, Trips and Falls


    Health

    • Health Emergencies
    • Pandemic Flu
    • Stress Management
    • Student Mental Health


    Human Resources

    • Boundary Invasion
    • Conflict Management
    • Discrimination in the Workplace
    • Workplace Bullying
    • Workplace Violence


    Information Technology

    • Cybersecurity Overview
    • Copyright Infringement


    Security

    • Arson Awareness & Prevention


    Social & Behavioral

    • Mandated Reporter: Child Abuse/Reporter
    • Youth Suicide: Awareness & Prevention
    • Implicit Bias/Microaggression Awareness
    • Making Campus Safe for LGBTQ Students

     


    Sign In to Keenan SafeColleges:

    The majority of employees are already signed up for a Keenan SafeColleges account and can self-assign classes.


    Your username is your canyons.edu email address. Once logged in, on the left of the screen there is a symbol for extra training with a play symbol. Please select and choose the courses you’d like to take.

    For any questions or trouble logging in, please contact Maria Calderon or Flavio Medina-Martin.

    Please email the certificate of completion for each training to Sarah Dettman. She will add the hours to your Frontline account. Please keep a copy for your records.

 

FAQ icon

Work-from-Home Tips

For many of you this will be the first time you have worked from home or had employees working from home. We know there will be a period of adjustment, and you likely have some questions. The following information is being provided to support your successful transition.

  • If you are having challenges accessing your email from home, contact Computer Support. There are three methods of contact, all listed at www.canyons.edu/helpdesk.

    • Send an email to helpdesk@canyons.edu from your personal email.
    • Call (661) 362-3953 and leave a message. A technician will be in contact with you. Please make sure to include contact information in your message.
    • Connect via Zoom. You will need to log in to the intranet to access support.
  • Some of you have been issued district laptops to work at home. If you have any difficulty getting online through your laptop or need additional software programs loaded, please contact the IT help desk using one of these options:

    • Send an email to helpdesk@canyons.edu from your personal email.
    • Call (661) 362-3953 and leave a message. A technician will be in contact with you. Please make sure to include contact information in your message.
    • Connect via Zoom. You will need to log in to the intranet to access support.
  • If after you get online and you realize you need access to files stored on an office shared drive or you need access to Datatel/Colleague, please contact IT to get a VPN access form:

    • Send an email to helpdesk@canyons.edu from your personal email.
    • Call (661) 362-3953 and leave a message. A technician will be in contact with you. Please make sure to include contact information in your message.
    • Connect via Zoom. You will need to log in to the intranet to access support.

    The VPN form will need to be approved by your supervisor and can be completed via email and returned to helpdesk@canyons.edu. VPN access should be limited to those who must have access to do their work. If you have already had VPN access approved, VPN installation and sign-in instructions are below.

  • If you forgot a hard-copy or electronic file at work, please contact your supervisor about the best way to access it.

  • To access professional development workshops, please see Leslie Carr's March 20 email or the Professional Development listings at the top of this page. You will find links to more than 7,000 online workshops. Some applicable workshop examples on the Vision Resource Network include “Working Remotely” and “Time Management: Working from Home.”

  • Employees should contact their supervisors via email or phone with questions. Supervisors will work with employees to make remote working as successful as possible. Supervisors who encounter issues should contact Rian Medlin, Leslie Carr or Diane Fiero for assistance.

  • During these challenging times, with everyone working remotely, we understand it may be difficult to get the supplies and materials you need to do your job.

    For that reason, we have developed a process and form that can be used for purchases related to continuing instruction and operations during the COVID-19 pandemic.

    If you are able to use the normal purchasing process, please do so.

    If not, please follow the COVID-19 Emergency Purchases process and:

    • Email your supervisor in advance for approval before making any purchases.
    • Confirm the purchase meets the criteria in the attached memo “COVID-19 Emergency Purchases”.
    • Follow the process to make purchases using your own funds.
    • Complete the attached Direct Payment Voucher form to request reimbursement and submit the necessary documentation.
    • Include the Direct Payment Voucher form, supervisor email approval and receipts to accountspayable@canyons.edu.
    • Reference the Activity code “677210” so that we can track these expenditures for possible reimbursement through the CARES Act or FEMA.

    If you need equipment, especially technology, please contact Jim Temple.

    If you have any other questions, please contact either:

    • Sharlene Coleal – Email | (661) 362-3405
    • Jason Hinkle – Email | (661) 362-3420

    Resources

 

Reporting Protocols

With more cases being identified, we want to remind everyone of the protocols to follow.

  • If you have COVID-19 symptoms such as fever, cough, difficulty breathing, and suspect you may have contracted the virus, please call your healthcare provider or the Los Angeles County Department of Public Health at (888) 397-3993.
  • If someone reports to you that they have been exposed, but are not exhibiting symptoms, please have them call their healthcare provider or the Los Angeles County Department of Public Health at (888) 397-3993.
  • If someone is unable to work or participate in class due to an unspecified illness, please tell them to call their health care provider.
  • Tell the student or employee to stay away from others if possible.

    For students, have them contact the Student Health and Wellness Center at Ext. 3259, and they will conduct an assessment by phone. If Student Health staff determine there is a likelihood of exposure, they will contact Los Angeles County Public Health, as well as provide the individual with further instructions. If you cannot reach the Student Health Office, please contact Los Angeles County Department of Public Health at (888) 397-3993.

    For employees, please have them call their healthcare provider, or the Los Angeles County Department of Public Health at (888) 397-3993.

  • Step 1 – Tell the individual to contact Los Angeles County Department of Public Health, (888) 397-3993. The diagnosing physician should have notified the County as well.

    Step 2 – Ask the individual if you can share this information, even anonymously, with the Incident Command Team. If so, please immediately notify Michael Wilding at (661) 510-9569, Jim Schrage at (661) 510-3879, James Temple at (661) 510-6950 or Ryan Theule at (661) 714-3526. We will work with the Los Angeles County Department of Public Health to confirm the case.

  • Los Angeles County Department of Public Health would officially notify the campus if a case was confirmed and had a connection to our District. If you receive a call from the Los Angeles County Department of Public Health reporting that a case is connected to the District, please immediately notify Michael Wilding at (661) 510-9569, Jim Schrage at (661) 510-3879, James Temple at (661) 510-6950 or Ryan Theule at (661) 714-3526.

 

Payroll Procedures

Payroll Services will continue to provide services and support as employees work remotely. The information below will help ensure uninterrupted payroll operations.

    • Direct deposits will continue as normal.
    • Live warrants will be mailed to the employee directly, no campus pickup.
    • To establish direct deposit, please complete a direct-deposit authorization form and submit to Payroll Services with a copy of your photo ID.
    • Direct-Deposit Authorization Form
    • Timesheets: Approve and submit timesheets on or prior to the timesheet deadline.
      • Timesheets should be placed in the Mailroom Payroll Box, or scanned and sent to the appropriate Payroll team member.
      • Blank timesheets/forms can be found on the intranet: Payroll Forms
    • Leave Requests: Please approve leave requests ASAP but no later than the end of the month to ensure proper payroll reporting.
    • Electronic Submission: Forms that can be created electronically or scanned can be submitted via email to the supervisor for approval and then to Payroll – see below.
    • Please Note: Original documents (timesheets, absence forms, etc.) should be retained for submission when operations return to normal.
  • (1st Working Day of the Month Payroll)

    • March Statement of Absence forms should be completed, signed and submitted to Payroll Services no later than March 27, 2020.
    • Approved forms should be delivered to Payroll Services or emailed to Leila Yahata.
  • (5th of the Month Payroll)

    • March Statement of Absence forms should be submitted to your supervisor no later than March 20, 2020.
    • Approved forms should be delivered to Payroll Services or emailed to Amy Martinez.
  • (25th and 10th of the Month Payroll)

    • March timesheets should be submitted to your supervisor no later than March 20, 2020.
      • Estimate time for March 23 to 31, 2020.
    • If you are unable to submit an estimated timesheet by March 20, 2020 or have revisions, submit to the Mailroom Payroll Box by March 27.
    • Supervisors should approve and forward to appropriate team member:
    • All leave requests should be submitted ASAP to ensure accurate reporting to Payroll Services.
  • (10th of the Month Payroll)

    • March timesheets should be submitted to your supervisor no later than March 20, 2020.
      • Estimate time for March 23 to March 31, 2020.
    • If you are unable to submit an estimated timesheet by March 20, 2020 or have revisions, submit to the Mailroom Payroll Box by March 27.
    • Approved timesheets should be delivered to Payroll Services or emailed to Lisa Brual.
  • (10th of the Month Payroll)

    • March timesheets should be submitted to your supervisor no later than March 20, 2020.
      • Estimate time for March 23 to 31, 2020.
    • If you are unable to submit an estimated timesheet by March 20, 2020 or have revisions, submit to the Mailroom Payroll Box by March 27.
    • Approved timesheets should be delivered to Payroll Services or emailed to James Maldonado.
  • (25th and 10th of the Month Payroll)

    • All leave requests should be submitted ASAP to ensure accurate reporting to Payroll Services.
  • (1st of the Month)

    • All leave requests should be submitted ASAP to ensure accurate reporting to Payroll Services.
    • March forms should be submitted to your supervisor no later than March 20, 2020.
    • Approved forms should be delivered to Payroll Services or emailed to Ashley Bassett.
    • Future timesheets and requests for payment should be submitted in the same manner until further notice.
  • Some Classified/Confidential Staff may be "Required" to perform service on campus in an effort “to support remote instructional and service delivery and maintain campus safety as determined by the Incident Command Team or Executive Cabinet.”

    Employees should report hours that they were "Required" to perform services on campus in the Overtime Earned column. The time “Required” to work on campus should not be listed as Comp Time.

    In order to identify the hours worked as “Required,” please enter "RS" next to the hours reported as shown in the samples. Only the hours worked as “Required” should be put in the overtime earned column with the “RS” code next to them.
     
    Example of full-time timesheet

    Example 1: Full-Time Timesheet with Required Hours

    • On the 30th, the entire shift was to perform “Required” service on campus.
    • On the 31st,  4 hours of “Required” service were performed on campus, and the remainder of the work was done remotely.

    Example of part-time timesheet

    Example 2: Part-Time Timesheet with Required Hours

    • On the 30th, the entire shift was to perform “Required” service on campus.
    • On the 31st, 3 hours of “Required” service were performed on campus, and the remainder of the work was done remotely.

    If you have any questions, contact Roy Castillo: (661) 362-3418 | Email

    • Full-Time Faculty, Academic Administrators & Classified Permanent Part-Time Employees
      • Leila Yahata: (661) 362-3558 | Email
    • Adjunct Faculty & Adjunct Substitute Timesheets
      • Amy Martinez (661) 362-3018 | Email
    • Classified Employees (Full-Time)
      • Susan Brown (661) 362-3089 | Email
    • Short-Term Employees, Classified Administrators & Confidential Employees
      • Lisa Brual (661) 362-5559 | Email
    • College Assistants & Full-Time Faculty Overload
      • James Maldonado (661) 362-3028 | Email
    • Supplementary Services
      • Ashley Bassett (661) 362-3329 | Email
    • Questions about documents or methods not addressed here
      • Roy Castillo: (661) 362-3418 | Email