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Distance Education comprises the fastest growing delivery mode in California Community College (CCCs). In order to provide access to all students and to comply with federal and state law, some components of distance education classes may need to provide captioning or transcriptions.

The Distance Education Captioning and Transcription grant (DECT) provides CCCs with funding for live and synchronous captioning and transcription as a means of enhancing the access of all students to distance education courses. Further, the DECT promotes and supports awareness of available funding as a means to support faculty efforts to develop high-quality, media-rich distance learning courses.


IMPORTANT: Please note the following language that is included in the DECT application for funding:

Regulatory Compliance - By signing this Application and Agreement and accepting Grant funding, Applicant District agrees that it will comply with all California Education Codes, Public Contract Codes, other applicable laws and regulations and Applicant District's policies and procedures and, further, certifies that Project as submitted is allowable within the terms of the Grant as described on the website.

What Qualifies for DECT Funding?

  • Distance Education (Online, Hybrid, Synchronous, Asynchronous)
  • Credit and Non-Credit classes
  • On-campus Classes utilizing distance methods of content delivery as they evolve (e.g., class capture, web conferencing, vodcasting, podcasting, content posted within a Learning Management System)

***UPDATE: Beginning July 1, 2022, eligibility for DECT funding will be based on distance education delivery and enrollment of a student with an Academic Accommodation Plan. Funding via the Distance Education Captioning & Transcription grant (DECT), funded by the state Chancellor's Office, will no longer be limited to media of 15-minutes or more. ***

  A note about recordings of live, synchronous sessions (e.g., via ConferZoom):

On October 27, 2020, the state Chancellor’s Office issued memo ES 20-300-007, “Updated Guidance on the Chancellor's Office's System Wide Prioritization for Real-time Captioning and Closed Caption Support.” 

A few things to consider if your project qualifies for DECT funding:

  1. Is this a synchronous class in which a student is enrolled who has presented an Academic Accommodation Plan with Disability Services that calls for captioning as an accommodation?
    • Then DECT funding can be used
  2. Is this an asynchronous class in which a student is enrolled who has presented an Academic Accommodation Plan with Disability Services that calls for captioning as an accommodation?  
    •  Then DECT funding can be used.
  3. The state Chancellor's Office memo also states:
    • "All closed captions requests for videos that do not have a certification of current need for accommodation but would like to be accessible for potential future students with disabilities will be processed as lowest priority auto-caption videos.  Relevant faculty/staff should edit them for accuracy as needed."
    • DECT funding is not utilized for auto-caption processes



If an award is not used in the term for which you applied, your award will automatically be closed at the end of that term and the monies will be returned to the pool of funds that may be awarded to other colleges. If you have unused funds by the end of a term and still have captioning/transcription needs, please submit a new application for the following term. For example, you were awarded $1,000 for a project to be completed during the Spring semester and you did not use these funds before the end of the Spring semester. Your award will automatically expire and the $1,000 will return to the pool of monies that may be awarded to other colleges. If it turns out that the project you planned for Spring will be delayed until the Fall semester, please submit a new application for Fall.