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Development & Management

**Remember to Contact the Grants Development Office before you begin developing your project.** 

Academic, Division & Executive Approvals

Institutional approval is critical prior to investing your time in developing a project.  Before the final proposal is developed, please submit the following information to the relevant department head, division dean, Vice President, and Grants Executive Cabinet Review Committee:

  • A brief description of your project/concept
  • Matching funds requirement, if any
  • District obligations, if any
  • Sustainability plan
  • Tentative budget

Priorities for Grant Project Development

Grant projects are most effective when they are developed to address real needs that are consistent with the College's mission and goals. Priority is generally given to projects and activities that support:

  • Equipment and resources for programs to which the College is already committed.
  • Other elements of programs (e.g., curriculum development, student support) to which the College is already committed.
  • New programs that enhance specific aspects of the College's long range plan or current priorities and are self-supporting for their duration.
  • New initiatives that may not be self supporting, but would enhance specific aspects of the College's long-range plan or current priorities. Such projects could be limited to the life of the grant or be designed for integration into the ongoing operation of the college.

Managing Grants

Grants are awarded to the Santa Clarita Community College District or to the College of the Canyons Foundation, rather than an individual who may be the initiator of the grant. The District or Foundation accepts the programmatic and fiduciary responsibility for all grants awarded. As such, the College bears ultimate responsibility for fulfilling the objectives of the project and for complying with all fiscal, legal and contractual requirements.

Project Directors (PDs) or Principal Investigators (PIs) have a number of critical responsibilities. In general, PDs or PIs are responsible for carrying out all tasks that were specified in the proposal which, when funded, becomes a legally binding contract. These include:

  • Implementation of project activities;
  • Purchasing and maintaining equipment and supplies;
  • Supervising staff and subcontractors, as appropriate;
  • Preparing and submitting quarterly, interim, and final reports, as may be required;
  • Ensuring project evaluation and quality control;
  • Integrating or institutionalizing the project at the conclusion of funding.

However, the PD/PI does not work alone. Ongoing assistance is provided by the Grants Development Office, Business Services, Facilities, Human Resources, and other offices as needed.

All Project Managers of grant awards will participate in a Project Manager Orientation where they will be presented with a handbook containing the necessary information to manage their grant funds in a fiscally responsible, regulatory compliant and timely manner based on the terms of the grant guidelines. Please consult with Carolyn Shaw, Director Grant and Categorical Accounting, for questions and assistance: (661) 362-3482,