Data Visualizations
Data visualization is a graphical representation of reported information and data. Using visual elements like charts, graphs, maps, and other measures provides an accessible way to view and understand trends and patterns in data. Having a clear vision of these data are instrumental in making data-driven decisions.
Tableau is a program that "helps people transform data into actionable insights." Using this software, the Institutional Research department turns its findings in specific areas into easy-to-understand graphics that help inform the college's decisions to better the student experience. Below are the visualizations available to view.
For questions concerning these visualizations or the data they contain, please email Daylene Meuschke, Preeta Saxena, Vida Manzo, Svetlana Deplazes, Meredith Hamilton or Alicia LeValley.
Data Visualizations by Topic
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Daily Enrollment
Detailed enrollments showing fill-rates from registration date to end of term. Data refresh daily by 7am.
Capacity & Active Enrollments by Schedule
This dashboard provides the maximum capacity, and the active enrollment for every section that is offered by days of the week and time-block. (formerly Schedule capacity and Active enrollment dashboards). Excludes 100% online sections which do not have scheduled time blocks.
Section Offerings & Enrollment
The Section Offerings and Enrollment visualization provides annual and term enrollment
and section count data by the college as a whole, division/school and department.
In addition, filters provide the ability to view the data by semester, term/year, location,
Instruction modality, open-educational resources (OER) status, whether the course is a
General Education (GE) requirement for California State University (CSU) or
Intersegmental General Education Transfer Curriculum (IGETC).
Data are refreshed annually in the fall for the prior academic year.
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Program Majors & Awards
This visualization provides data on elements required for program review. Award earner demographics (degrees/certificates) and Programs of study (Majors across fall terms). Data for Awards are refreshed in September for the preceding year, and data for majors are refreshed in current fall term.
Video Tutorials:
Award Earner Demographics, Program Majors Demographics Fall Terms
Transfer Volume
This visualization provides information on number of students transferring to various four-year institutions since 2011 through fall 2022.The data are disaggregated by demographics and by the type of four-year institution (e.g. CSU vs. UC).
Video Tutorials:
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Annual Student Profile
Year over year comparison of demographics by student headcounts by enrollment type filters (mode, location, OER, Admit status etc.) Data are refreshed in November during annual program review refresh for the preceding academic year. Excludes ISAs, and students who are only enrolled in noncredit courses.
Fall Student Profile
Year over year comparison of demographics by student headcount and enrollments (duplicated) by full-/part-time status, special populations and student geographic location by zip code. Data are refreshed in January for the preceding fall. Excludes ISAs, and students in noncredit, non-graded sections and Noncredit Hybrid sections.
Faculty vs. Student Demographics
Comparison of demographics (Gender and Race Ethnicity) for teaching Faculty vs. students enrolled. Refreshed annually in the fall for the prior academic year.
Student Ethnicity Detail - Fall and Spring
Presents details of student race/ethnicity to indicate the number of single-race/ethnicity students among African American/Black, Native American/Indigenous, Hawaiian/Pacific Islander, or Filipino/a/x students in comparison to students who select these as one of their racial/ethnic identities. In addition to counts, Age and Gender disaggregation is also provided. Data are limited to primary terms of Fall and Spring enrolled students and are refreshed annually in the subsequent fall of the prior academic year.
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Program Review Success/Retention Overview
This visualization provides data on elements required for program review. Course success and retention rates, department details (FTE, sections, load etc.), Awards (degrees/certificates) and Programs of study (Majors across fall terms).
Data are refreshed annually in September when data are complete for the preceding academic year (summer through Spring terms).
Video Tutorials:Success/Retention Data For Fall Terms
This visualization provides fall-term data starting in 2017 on success rates, retention rates, grade distributions and enrollments (including headcounts). The data can be filtered by School, Dept, Course, location (online vs. on-ground), Race/Ethnicity, financial aid and special populations.
Data are refreshed annually in January when course, special populations data are complete for the preceding fall term. Financial Aid data are not refreshed until the subsequent summer as it is an annual report.
Video Tutorials:Program Review Visualization for
Personal & Professional Learning
This visualization is limited to Personal Professional Learning (noncredit) data on elements required for program review such as Course success, Awards (degrees/certificates) and Programs of study (Majors across fall terms). Data are refreshed annually in September when data are complete for the preceding academic year (summer through Spring terms).
Full/Short-Term Courses Success/Retention Data
This visualization provides data Course success and retention rates comparing
full-term (16-week) offerings to short-term courses. Data are refreshed annually in September
when data are complete for the preceding academic year (Summer through Spring terms).
RESOURCE:
IRPIE Data Visualization FLEX Training Video