Professional Development Faculty Committee

ACUE Courses - The Association of College and University Educators.

In partnership with institutions of higher education, ACUE prepares, credentials, and provides on-going support to faculty in the use of evidence-based teaching practices that promote student engagement, persistence to graduation, career readiness, and deeper levels of learning.

• Course outline, course start and end date, and number of hours

• Verification of completion and number of hours

Film Series with Discussion

(2 hours per film)

• Workshop Proposal with Title of Film(s) in Series, Facilitator(s), Date(s), Time(s), & Location(s)
• Sign in sheet with participant signatures (submit after each film)

Board of Trustees Meeting with Discussion

(3 hours)

• Facilitator(s)
• Sign in sheet with participant signatures and/or documented participants via remote (submit after meeting and discussion has occurred)

District Approved Online Trainings: Such as @One, @One First Fridays, Keenan, EverFi, and Vision Resource Center

(must total to at least 30 minutes)

• Non-COC Training Proposal
• Title of Training
• Certificate(s) of Completion showing number of hours

Training/Orientation for Nursing Staff at Hospital

• Non-COC Training Proposal
• Name of Hospital
• Participant(s)
• Date
• Hours it took for training

Workshops on Curriculum

• Workshop Proposal
• Sign in sheet with participant signatures (submit after workshop has occurred)

On Campus Speakers

• Workshop Proposal
• Sign in sheet with participant signatures (submit after workshop has occurred)

Getty Lectures

(2 hours per lecture)

• Non-COC Training Proposal
• Title of Lecture
• Flyer or e-ticket documenting date and time

Webinars

(must total to at least 30 minutes)

• Non-COC Training Proposal
• Title(s) of Webinar(s)
• Registration or Certificate of Completion showing number of hours

SLO Workshops/Trainings

• Workshop Proposal
• Sign in sheet with participant signatures (submit after workshop has occurred)

Faculty Evaluations

(3 hours per evaluation - Evaluator)

(2 hours per evaluation - Evaluatee)

• Names of faculty Evaluator & Evaluatee, and semester evaluation occurred.
• (Includes all Evaluators and Evaluatees)

Mind, Body, Wellness Events on Campus

• Workshop Proposal
• Sign in sheet with participant signatures (submit after workshop has occurred)

Books & Ideas Workshops

• Workshop Proposal
• Sign in sheet with participant signatures (submit after workshop has occurred)

Program Review Workshops

• Workshop Proposal
• Sign in sheet with participant signatures (submit after workshop has occurred)

Sociology Lecture Series

• Workshop Proposal
• Sign in sheet with participant signatures (submit after lecture has occurred)

Civic Engagement Events by COC

• Workshop Proposal
• Sign in sheet with participant signatures (submit after workshop has occurred)

Honors Program Workshops

• Workshop Proposal
• Sign in sheet with participant signatures (submit after workshop has occurred)

Political Science Lecture Series

• Workshop Proposal
• Sign in sheet with participant signatures (submit after lecture has occurred)

Cultural Diversity Events

• Workshop Proposal
• Sign in sheet with participant signatures (submit after workshop has occurred)

Hazard Safety Training

• Workshop Proposal
• Sign in sheet with participant signatures (submit after workshop has occurred)

CCC Star Party

(2.5 hours)

• Sign in sheet with participant signatures (submit after event has occurred)

Friday with The Professors

(3 hours)

• Title of Lecture
• Date of presentation

Parenting Workshops

• Workshop Proposal
• Sign in sheet with participant signatures (submit after workshop has occurred)

Caretaker Workshops

• Non-COC Training Proposal
• Sign in sheet with participant signatures (submit after training has occurred)

Department/Program Meetings & CWEE

• Facilitator(s)
• Sign in sheet with participant signatures (submit after meeting has occurred)

EEO Training for Hiring Committees

(1 hour)

• Position for which training was required (i.e., Full-time Faculty)
• Date of training

Nursing Accreditation Process

• One Collaboration Proposal for Group, listing all who will be participating

• Individual final report from each person describing contribution to the process, documentation of hours, and professional growth

Toastmasters Events

• Non-COC Training Proposal which includes list of events and hours for each event
• Documentation of event, such as active link or hard copy of flyer

One-to-One Classroom Observations for the Purpose of Sharing Teaching Techniques

(by mutual agreement)

(2 hours)

• Collaboration Proposal - with both participants listed
• Documentation of date & time of observation, date & time of discussion

Individual Computer Training

• Documentation of hours and training that occurred
• Names of Trainer and Trainee

SLO - Closing the Loop

• Department or program
• Facilitator(s)
• Names of all who participated and number of hours each person participated
• Submit within 21 days of last loop closing meeting

Online Refresher Course

(2 hours)

• Distance Learning will provide a list to Professional Development Office verifying who has completed the training

Mandatory ASG Club Advisor Training

• Student Services Coordinator will provide a list of faculty who have completed the training

OEI Training

• Collaboration Proposal - with both participants listed
• Documentation of date & time of meetings, general summary of discussion and accomplished, and number of hours

Interviews -full-time or adjunct

• Names of interviewer & interviewees, and time. One hour per applicant.

Chancellor's Office Statistics Institutes

• Conference Proposal Form

• Report on Travel form upon completion of training

• 30 minutes
• The Director of Diversity, Equity and Inclusion will provide the names of the employees who complete this training to the Professional Development Office.

• FLEX application through the Vision Resource Center

• Certificate of Completion or Report on Travel form

Faculty Professional Development Committee (FPDC)

Guidelines and Operating Procedures, Effective 10/21/2021

I. Mission Statement

The mission of the College of the Canyons Faculty Professional Development Committee (FPDC) is to promote, improve, and sustain the professional development, growth, and wellbeing of faculty.

II. Organizational Structure

The FPDC is a sub-committee of the Academic Senate. As such, we follow Academic Senate policy at the local and state levels. FPDC works jointly with the Professional Development Coordinating Committee (PDCC).

The committee chair(s) are appointed by the Academic Senate and are expected to serve a 2-year term. They may serve more than one term.

IV. Connections/Associations with other committees

Academic Senate Standing Committees:

Center for Excellence in Teaching and Learning (CETL)

Committee for Assessing Student Learning (CASL)

Program Review (PR)

Collegial Consultation Committees:

Accreditation Committee

College Planning Team (CPT)

Institutional Effectiveness and Inclusive Excellent Steering Committee (IE²)

President's Advisory Council on Budget (PAC-B)

Other:

Professional Development Coordinating Committee (PDCC)

A. FPDC plans Professional Development (FLEX) activities for faculty and develops the Faculty Professional Development Week schedules.

B. FPDC peer-reviews faculty proposals and reports

C. FPDC evaluates and updates guidelines and operating procedures as needed and submits recommendations for changes to the Academic Senate.

D. The FPDC evaluates the outcomes of professional development workshops and activities, and the dissemination of these results, with the goal of improving the college's faculty professional development programs.

VI. Committee Membership

A. Members are appointed by the Academic Senate and are expected to serve a minimum of one full academic year but may resign from the FPDC at any time.

B. Appointed representatives will be voting members of the Faculty Professional Development Committee.

1. School of Applied Technologies
2. School of Business
3. School of Humanities
4. School of Kinesiology
5. School of Learning Resources
6. Math, Science and Engineering Division
7. Health Professions and Public Safety Division
8. School of Personal and Professional Learning
9. School of Social and Behavioral Sciences
10. School of Visual and Performing Arts
11. Student Services
12. 2 full-time faculty at large representatives
13. 2 adjunct faculty at large representatives
14. 1 ASG representative

C. The Director of Professional Development or designee is a non-voting member of FPDC. The chair(s) and committee work in consultation with the Director or designee.

D. Any change in membership structure of the committee must be approved by the Academic Senate.

E. If a new academic school or division is created, it will immediately be entitled to representation within the committee.

VII. Voting
A. All appointees have voting rights and decisions are made by majority vote.

B. The chair(s) may vote only if they also act as their school's appointed representative.

C. A quorum will be 50% of the total current voting members of the committee.

D. Alternates may attend in place of school representatives, and they may vote if designated as proxy.

E. All who attend FPDC meetings may participate in discussion.

A. Attend and participate in regularly scheduled FPDC meetings.

a. If a member is unable to attend, the member must notify the chair(s), and they are encouraged to ask another faculty member to participate as a proxy.

B. Undertake due diligence in reviewing faculty proposals and reports and participate in the voting for faculty proposals.

C. Participate in the development and scheduling of fall and spring Professional Development (FLEX) week activities.

D. Act as a liaison to their school, report to and solicit feedback from their constituencies.

E. Work with chair(s) to review guidelines and operating procedures when necessary.

A. Participate in the Professional Development Coordinating Committee.

B. In consultation with the Director of Professional Development:

i. Schedule FPDC meetings and develop meeting agendas

ii. Plan Professional Development (FLEX) activities

iii. Facilitate committee discussions and committee work

iv Maintain minutes

C. Recruit committee members as needed.

D. Evaluate proposals and reports during off-contract periods, independent of regular members.

E. Notifications of committee decisions on faculty proposals may be provided by the Director of Professional Development or the FPDC Chair(s).

X. Meetings

A. Meeting dates and times for the next academic year shall be finalized by the last meeting of the current academic year.

B. Agendas will be made available at least 72 hours prior to the meeting.

C. The Director of Professional Development will disseminate all supporting materials to committee members one full week prior to regularly scheduled meetings.

D. Meetings are open to all.

A. The primary goal of the activity must be professional growth as described in Title V or the Education Code relating to professional development.

B. To assist with program review and accreditation, the professional development activity must also meet one or more of College of the Canyons' Strategic Goals:

• Access
• Success
• Engagement

C. Per the COCFA contract, Article 12 F.1., full-time instructional faculty must complete 41 hours of professional development per academic year.

D. Faculty may fulfill their 41 hours of professional development obligation with any committee approved activity.

E. Workshops and activities that have been consistently approved by FPDC will be placed upon a pre-approved list. The pre-approved list may be routinely updated and will be published on the FPDC Internet site. Pre-approved activities will be automatically added to the current professional development management system, after required information has been received.

F. For an activity to be considered for Professional Development (FLEX) credit, faculty must submit a proposal (unless otherwise indicated on the pre-approved list):

i. Through the current professional development management system

ii. Within 21 calendar days of activity completion

iii. With supporting documentation for the hours proposed

iv. Prior to activity whenever possible

G. Proposals submitted in order to satisfy faculty professional development obligation hours will be reviewed by the FPDC in the order they are received.

H. Proposals submitted after the last committee meeting in spring, but before June 30^th will be reviewed by the committee chair(s). Proposals submitted in winter and in summer after June 30^th may be considered after the start of the regular semester or by the committee chair(s).

I. If an activity is completed during an off-contract period, the deadline to submit proposals does not begin until the first day of the FLEX week of the regular semester following the off-contract period.

J. Faculty proposals that are denied, or for which additional information is requested, may be re-submitted. The faculty may present additional information, either in person or in writing, at the next FPDC meeting.

K. Professional development hours will be accounted for in the following rate:

i. 1:1 for participation in an approved workshop or activity

ii. 2:1 for the facilitator of a workshop or activity

L. Professional development (FLEX) credit shall not be awarded if faculty receive any form of compensation from College of the Canyons for the activity.

XII. Guidelines for Proposals

A. The proposal form will be available on the current professional development management system.

B. Proposals must be submitted within the fiscal year for which FLEX credit is requested; end of fiscal is June 30.

C. Conferences require uploading the conference agenda reflecting the day(s) and hours of the conference. Links to conference information will not suffice. If a conference overlaps with classroom teaching time and/or office hours, the faculty should deduct the classroom teaching time and office hours (unless office hours are rescheduled) and claim the remainder of the time as FLEX credit. A report on travel will be required.

D. Independent project proposals must be received by the Monday following Spring Break to be considered for credit during the current academic year. A detailed timeline of dates and hours planned for project work is required. Faculty must complete and submit a report which includes a reflection on professional growth and any products that resulted, upon completion of the project and prior to the end of the fiscal year during which the project work is being completed.

E. Outreach that results in professional growth will require both a proposal and a report which includes a reflection on professional growth and any products that resulted.

F. Training by Non-COC Providers requires the same documentation as conferences.

G. Workshops are events that are presented or hosted at COC.

H. Mentorships require goals and must document hours spent working toward those goals. Complete all elements of the "Mentorship Template for FLEX" which is available on the Professional Development website and the Alliances website. Mentorships may include:

1. The Professional Development Mentor Program which is designed for COC employees (Administrators, Faculty, and Classified Staff) to learn from each other through one-on-one mentorships.
2. Alliance Mentors who lead an alliance and/or mentor students in the alliance. Any faculty who attends an Alliance meeting or event is eligible for FLEX credit.
3. ASG Club Advisors who guide student club activities and/or mentor students in the club.
4. ISP Mentorship of potential international students and/or international students taking classes at COC, and ISP Mentorships with faculty abroad.

XIII. Faculty Professional Development Committee decisions will be in accordance with Title V 55724.a.4, Education Code section 87153, and College of the Canyons Board Policies.