Skip to main contentSkip to footer

Policies and Procedures

Welcome to our District policies and procedures page. Here, we've organized all the important information about District board policies, procedures, and processes related to accessible design.

College of the Canyons Board Policies


Vendor Accessibility/VPAT Form Letter 

If you plan to purchase, use, or assign digital content, software, or hardware, you need to have the product vendor fill out a Voluntary Product Accessibility Template (VPAT) in order to verify that the digital product is accessible and to complete the purchasing process. You can begin this process by copying and pasting this Faculty Vendor Accessibility Form Letter to your vendor/product contact, and forward any accessibility information to


Voluntary Product Accessibility Template (VPAT) FAQ


Why Do I Need a VPAT?

The VPAT, or Voluntary Product Accessibility Template, is an in-depth technical document that assesses whether a product meets accessibility standards under Section 508 of the Rehabilitation Act  and the WCAG 2.2 guidelines, aligned with our policies BP 3725 and AP 3725. The VPAT plays a crucial role in ensuring that all students, staff, and visitors can access our electronic services and content. By thoroughly evaluating a product's accessibility, we help maintain an inclusive digital environment.


Who is Responsible for Obtaining the VPAT?

During the purchasing process, the individual initiating the purchase request is tasked with contacting the vendor to obtain their most recent VPAT.


When Do I Need to Obtain a VPAT?

A VPAT should be requested for any electronic or digital products that are purchased with District funds or used within the district. This includes a range of tools and resources, such as hardware, software, online services, digital textbooks, course management systems, and digital content creation tools.


What If My Vendor Does Not Have or Will Not Provide a VPAT?

If your vendor cannot supply a VPAT, please contact the Access Coordinator, Scott McAfee, to explore alternative solutions.


Who Receives the VPAT Once I Have It?

Please forward the VPAT to the Purchasing department for evaluation.


Do I Need a New VPAT for Annual Renewals?

You should request a new VPAT every two years for each product or service. For example, if you purchase a product in January 2023 and it has an annual renewal, you will not need a new VPAT for the 2024 renewal. However, you will need to request an updated VPAT in January 2025. Ensure that any VPAT submitted is dated within the last five years to remain current.