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Outlook Signatures

Microsoft Outlook: Adding a default signature to your e-mails


Having an excellent  E-Mail Signature is key to making a first digital impression and introducing ones self.

This feature of Microsoft Outlook is based on the device you’re sending the e-mail from.  

Signatures are text based templates that get appended to your e-mail, every time you create one!


Add a signature to Outlook

(desktop application)


  1. Open Outlook on your desktop computer.
  2. Click New Email
  3. Click Signature in the Ribbon
  4. Click Edit Signatures... from the drop-down menu
  5. Click the Edit button.
  6. Add a custom message to appear at the end of all future e-mails.
  7. Select  when the signature is used.



  • These settings are device specific. You will need to repete these steps on each computer, tablet, or web-email you use.
  • See PIO's Communications Guide for style tips and color ideas.
  • See PIO's College Logo's to include an image.
  • Consider adding a head-shot.


 Add a signature to OWA

(Online Web Access - Browser)


  1. Login to your district e-mail:
  2. Click the Settings icon (top right - Gear)
  3. type "signature" in the search box
  4. Click "Email signature"
  5. Add your personalized signature.


Example Signature


J O H N   D O E
Technician, Information Technology

Office:   (661)362-7800