Faculty Resources

Who to Contact

Please don't hesitate to contact the Dean with any questions you may have.

Name	Email	Phone	Office
Andy McCutcheon, Dean, SBS & Dean of Humanities	Andy.McCutcheon@canyons.edu	661-362-5919	Bonelli Hall, 246
Lisette Godinez, Administrative Assistant, Social Sciences	Lisette.Godinez@canyons.edu	661-362-3118	Bonelli Hall, 239F Zoom link
Arlete Lansdown Administrative Assistant, Humanities	Arlete.Lansdown@canyons.edu	661-362-3117	Bonelli Hall, 239E

Your primary points of contact will be your Department Chair, School Dean, and the Office of Instruction. Inquiries about scheduling, classroom issues, and most matters should be directed to your Department Chair first. On occasion, you may need to contact Student Services, Admissions and Records, and other departments.

Name	Email	Phone	Department
Cynthia Carpenter, Administrative Assistant to Paul Wickline	cynthia.carpenter@canyons.edu	661-362-3640	Office of Instruction
Cyndi Trudeau, Administrative Assistant to Dr. Omar Torres	cyndi.trudeau@canyons.edu	661-362-3431	Office of Instruction
Connie Palazzolo, Director of Enrollment Support	connie.palazzolo@canyons.edu	(661) 362-5006	Office of Instruction
Evis Wilson, Student Learning Outcomes/ePortfolio Coordinator	evis.wilson@canyons.edu	661-362-3395	Office of Instruction
Linda de Leon, Faculty Liason	linda.deleon@canyons.edu	(661) 362-3629	Admissions & Records
Gail Ishimoto, Academic Personnel	gail.ishimoto@canyons.edu	(661) 362-3129	Human Resources
Miranda Zamudio, Recruitment & Employee Services	miranda.zamudio@canyons.edu	(661) 362-3423	Human Resources
Leila Yahata, FT Faculty Coordinator	Leila.Yahata@canyons.edu	(661) 362-3558	Payroll
Amy Martinez, PT Faculty Coordinator	Amy.Martinez@canyons.edu	(661) 362-3018	Payroll
Ashley Bassett, Supplementary Services	Ashley.Bassett@canyons.edu	(661) 362-3329	Payroll
Joy Shoemate, Director	joy.shoemate@canyons.edu	661-362-3603	Online Education
Peter Hepburn, Head Librarian	peter.hepburn@canyons.edu	661-362-3758	Library
Erin Barnthouse, Collection Services	erin.barnthouse@canyons.edu	661-362-3363	Library
Fredrick Bobola, Social Sciences TLC Coordinator	frederick.bobola@canyons.edu	(661) 362-3349	TLC
Geoffrey Richardson, Store Manager	bookstore@canyons.edu	(661) 362-3255	Bookstore
Priscilla Benites, Sarah Cox, Shane Daetwiler, Mike Joslin, Mary Manuel, Robert Sadeh, Larry Schallert	studentsupporteam@canyons.edu	(661) 362-3145 (661) 362-3326 (661) 362-3102 (661) 362-3260 (661) 362-3184 (661) 362-3516 (661) 362-3386	Student Support Team
Sarah Cox	BaNC@canyons.edu	(661) 362-3261	Basic Needs Center (BaNC)
Mary Manuel	studenthealthcenter@canyons.edu	(661) 362-3259	Student Health & Wellness Center

For any further questions, please don't hesitate to ask the Administrative Assistant!

Absences

Please read over the College's Substitute Policy and work with your Department Chair and Dean.

In the event of an absence, Faculty/Adjunct are to notify the Administrative Assistant of their School and Dean both electronically and via telephone. You should also email your Department Chair and Dean so they are aware of the situation and to report their absence. The Administrative Assistant will notify students of the canceled class via email. Faculty/Adjunct should also email students via My Canyons account and post a notice in Canvas shell regarding any missed classes. If Faculty/Adjunct are teaching an evening (past 4PM) or weekend class, they will contact the Communications Center at the respective campus to notify them of the absence and class cancellation. Monday-Friday, Communications Center are available before 9am and after 5pm to assist with faculty/adjunct absences as needed. In addition, they are available evenings and weekends. Phone: 661-259-7800

The Administrative Assistant will send you the electronic absence form (full time/adjunct) for you to fill out and submit to your instructional dean. The Administrative Assistant will submit the paperwork to Payroll for processing and can assist with electronic signatures.

Adjunct Handbook

The adjunct handbook can help answer many questions and provide information. You can find it on the Office of Instruction Adjunct webpage. The latest version (July 2020) can be found here. There are also presentations regarding Instruction, Admissions & Records, Student Conduct Issues, and Distance Learning.

COVID-19

Masks are no longer required, though strongly recommed by the Los Angeles County Department of Health. Please do not enter campus if you experience any symptoms. You can get tested at the Valencia and Canyon Country campuses. You must notify the Compliance team if you receive a positive test result or receive a physician's diagnosis of likely or presumed COVID-19. See this webpage for more information.

Compliance Team Reporting	(661) 993-7670	covid@streetconsultinggroup.com
Medical Leaves/Workplace Compliance - Miranda Zamudio	(661) 362-3423	miranda.zamudio@canyons.edu

FERPA

Student Privacy and the Family Educational Rights and Privacy Act (FERPA) - FERPA is a Federal law that is ad-ministered by the Family Policy Compliance Office (Office) in the U.S. Department of Education. Once a student reaches 18 years of age or enters a postsecondary institution, he or she becomes an "eligible student," and all rights formerly given to parents under FERPA transfer to the student. FERPA generally prohibits the improper disclosure of personally identifiable information derived from education records to anyone other than the student.

In the classroom setting, instructors should be careful when passing back exams, quizzes, reports, and/or any other graded assignments. Student privacy should be maintained at all times. For example, it is not appropriate-ate to stack graded assignments and allow students to sort through the stack and obtain their graded paper(s) while simultaneously viewing other student scores. Regardless of a student’s grade on a particular assignment, we have a duty to ensure that we maintain the confidentiality of these records at all times, especially in our day-to-day interactions with students.

On occasion, a parent or other outside person may in-quire about a student’s progress in a class, especially if the student is under 18 years of age. Please note that you should NOT disclose any information to this parent or outside person under any circumstances; in fact, one should not even formally acknowledge that the student is enrolled at the college. Once more, the privacy and confidentiality of the student must be preserved at all times. If a student and accompanying parent, guardian, or outside person request a conference with the instructor (to discuss the student’s grade), you must first obtain explicit permission from the student to include the accompanying parent, guardian, or outside person in the dialogue. For more information, read about FERPA - Family Education Rights and Privacy Act (1974). ANY QUESTIONS? Contact your Department Chair or Dean.

Guest Speakers

Guest speakers need 3-4 week PRE-APPROVAL. Guests that will be paid for speaker services will need an additional RCF Form and the budget GL code will need to be placed on the Request for Unpaid and Paid Guest Lecturer/Speaker form. Please use the correct forms located on the Intranet. Seek the Administrative Assistant for help with the process and for parking permits for your guests.

Rosters and Enrollment

Please check your rosters on MyCanyons regularly throughout the first 3 weeks to make sure students who are in your classes are on your rosters. We have had issues with faculty not making sure students are enrolled in a timely manner into their classes after providing them add codes. Please be diligent about this. No student should be in your classroom if they are not officially enrolled in the course.

Information regarding the New MyCanyons rosters, waitlists and add authorizations can be found here. Further information can be found in the Adjunct Handbook. There is a faculty video for add authorizations and waitlists. There is also a video for students.

If you have any questions regarding MyCanyons, or rosters, please feel free to contact Linda De Leon, at extension 3629, or email at Linda.DeLeon@canyons.edu.

Waitlists and No-Show Drops

We have a number of students on waitlists for our most popular SBS courses. We are attempting to address these waitlists where possible by exploring late-start sections of these courses; however, we would appreciate your help in assisting students achieve their educational goals by taking one or two additional students into your classes where possible. We know that we are unlikely, despite our best efforts, to retain all those on our roster throughout the course of the semester, so a class of 35-40 often loses students as the semester progresses.

Remember, you will need to take roll on the 1st day of class. We recommend waiting until at least 20 minutes into the class on the first day since students will likely be lost and/or trying to find parking. Or take roll twice: once at the beginning and again at the end of class.

There is a faculty video for add authorizations and waitlists. There is also a video for students.

Waitlists

A Wait List Roster will accompany your Class Roster if all seats for the course were filled during the registration process.

Students are placed on the waitlist chronologically by earliest date; students’ names and ID numbers will be listed.
You must authorize students through MyCanyons in order for them to add into the course.

Students on your WAITLIST need to be taken into the class (if you deem space is available) in numerical order from the waitlist. Assuming #1-#8 on the waitlist attend the first class session and you decide to enroll students on the waitlist, you can’t take #8 because they have a more convincing story than #6.

No-Show Drops

Anyone who DOESN’T show up on the first day of class needs to be DROPPED from the roster. However, if a student has contacted you with a justifiable reason for missing the class or contacts you in advance of the class session to notify you of a conflict and you wish to let them remain in the class, you don’t have to drop them. Use your discretion.

Anyone who is no longer attending your class at the end of the 2nd week (known as “census”) should be dropped if they have not taken the initiative to do so. Again, use your discretion, but you should drop anyone who is no longer attending.

The college catalog and college policy (BP 4233 Attendance), states, "Any student absent for any reason, for more than 10% of the class meetings, may be dropped from the class prior to 75% of the course." This is at your discretion; you do NOT have to drop a student who has missed classes or who has stopped attending. Exception: You should drop no-show students during the first day of class (and thus allow waitlisted students to enroll instead).

We must receive a No-Show drop confirmation for every class offered.

The No Show drop confirmations must be submitted online during the first week of the semester.
You must submit your No Show drops online by Friday of the first week of school. Please submit your drops online through “My Canyons” ( http://my.canyons.edu).
If you do not have any No Show drops, please log into My Canyons and confirm by clicking on the Submit button for the section of the class.

Drop Students in My Canyons: You must process your no-show, census and withdrawal drops online! Log onto My Canyons any time during the drop period(s) and drop a student at your convenience.

You will need to log into My Canyons at http://my.canyons.edu and enter your User Name and Password.

Click on “Drop Students From Roster”
Select the term you wish to drop students from.
Select the section you wish to drop students from.
The system will automatically choose which drop period we are in. You will just need to use the drop down tab next to the student’s name to drop them. Then click Submit.
The next screen asks you to verify that all the students you are dropping are correct. If they are not, please use the back button. If they are correct, please click Submit.
You will then see your new class roster.
If you would like to drop other students from other class rosters, please click on Main Menu.
If you are done with your My Canyons session, please click on Log Out.

Meaning of the three types of drops:

No-Show Drop: You will be able to select a no show drop during the first week of your course. This drop is used for students who did not show up on the first day of class.

Census Drop: This drop is used for a student who has stopped attending prior to the census drop. The state requires us to report this. This drop period will end on the drop deadline of your class.

Withdrawal: This drop is used for a student who has stopped attending prior to 75% of the term. This is the last opportunity you will have to drop this student from your roster. Once the W deadline passes you must assign all students on your roster a final grade.

Adding a Student to a Class

If your class is open, students can add the class without any authorization from you during the first week of classes. Beginning the second week, students need an add authorization from you to add your class.

All full-term classes will close the second Monday after the semester has begun. If the second Monday of the semester is a holiday, classes will be closed on the Tuesday of the second week. Short term classes will remain open until the course reaches its maximum number of students or the add deadline, whichever happens first.

Students will need an add authorization in order to add a course once it has started.
To add a student in your class, you must authorize them in MyCanyons. See this video for details on how to do that: https://www.youtube.com/watch?v=M_KcTnKJtbY
This video can be sent to students so they can add into the course after being authorized: https://www.youtube.com/watch?v=_GKZyH1XCvA

School Meetings

The School of Social and Behavioral Sciences meets the third Tuesday of each month in person for Fall 2023. Agendas are distributed by the Administrative Assistant. Minutes are uploaded to Canvas.

Student Conduct & Plagiarism

Even if you are a long tenured faculty member, we recommend reviewing the policies and procedures regarding STUDENT CONDUCT in the classroom. There is a simple, clear PowerPoint (Adjunct Introduction to Student Conduct Issues) and Board Policy (BP5532 General Student Grievances) that would be helpful to review. If a student reports cheating by another student to you, acknowledge and thank the reporting student. However, either the institution cannot support any action you take, unless you have direct knowledge of the cheating, by witnessing it yourself or evidential (i.e., plagiarized assignment).

At COC, we define plagiarism as follows: Plagiarism is the submission of someone else’s work or ideas as one’s own, without adequate attribution. When a student submits work for a class assignment that includes the words, ideas or data of others, without acknowledging the source of the information through complete, accurate, and specific references, plagiarism is involved. This may include dual submissions of a similar work for credit for more than one class, without the current instructor’s knowledge and approval.

IMPORTANT: If you have direct knowledge of cheating or plagiarism, please report it to the Dean of Student Services (Michael Joslin, 661-362-3260 and/or via email, at Michael.Joslin@canyons.edu), your division dean and department chair, and request institutional support/intervention.

If blatant cheating is observed during classroom quizzes, examinations, the instructor should tactfully and quietly handle the situation without creating disruption to the other students present.

If you have significant issues with a student, whether a disruptive presence in the classroom or behaviors you have witnessed or conversations you have had or overheard, it is best to act on this immediately. See something; say something. Don't let minor problems become major ones. When in doubt, please contact the Dean or your Department Chair.

Supplies

If you are in need of any classroom or office supplies (whiteboard markers, erasers, pens, staples, post-its, notebooks, index cards, highlighters, etc) you can obtain them from your Department Chair or through the Administrative Assistant. Requests for items such as printer toner, desktop hole-puncher, and pencil sharpeners must be requested through the Department Chair, as they are considered to be non-instructional items (even if it will remain in the classroom). The request will then be forwarded to the Administrative Assistant who will work with college-approved vendors to obtain the items in roughly 2 weeks (depending on shipping).

Please work with the Administrative Assistant and Dean for technology or supply reimbursement requests in response to COVID-19. All purchases need approval before they are bought.

COVID Supplies

If you need any masks, gloves, N95, face shields, disinfectant, hand sanitizer, wipes, etc. you can pick up supplies from the Valencia Warehouse. Justin Bradshaw can help you out and you can reach him via email at Justin.Bradshaw@canyons.edu and at extension 3230.

You can also reach out to Lisette and she can coordinate a drop-off/pick-up for supplies.

Where to submit Syllabi and Office Hours?

Please use the SBS Canvas shell to submit your course syllabi (by the end of the first week classes begin). Office hours are submitted using the Academic Affairs Office Hours System. Keep an eye out on your email for instruction from Academic Affairs and the Administrative Assistant.

Guides for syllabi and office hour submission can be found on the SBS Canvas shell. Please notify the Administrative Assistant if you have not been enrolled into the Canvas shell.

If you have issues or problems with completing this in Canvas, please notify the Administrative Assistant and she will be able to help you through the process. For other Canvas issues, you can contact Canvas Support.

Syllabi Addendum

Please remember that your syllabus is an official contract between you and your students. It should be as detailed as possible concerning your grading practices, a plagiarism statement that follows district policies, classroom decorum and behavioral expectations, required texts, absence policies, etc. Deans address many student complaints, most of which deal with grade disputes that are usually resolved on the side of the instructor, thanks to the detail provided in their syllabus. PROTECT YOURSELF with a well detailed syllabus. Further reading can be found on the SBS Canvas page for Syllabus and Office Hours.

Course Outline of Record

Student learning outcomes (SLOs) for all courses have been devised with regularly-occurring assessments. Please check the Course Outline of Record and with the Department Chair for any specific student learning outcome(s), and make sure that these are listed in your syllabus (as this is an Accreditation requirement). Course outlines can be accessed via eLumen. The website is also open to the public.

Your Department Chair and Course/Assessment Coordinator (if your department has one) will have more specific information on specific course and program SLOs to be assessed, as well as how/when, the timeline for the assessment cycle, faculty data compilation protocol, and more.