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Welcome! 

Please use the Orientation Letter Form to easily submit an Orientation Letter(s) for any class that you teach at College of the Canyons. Orientation letters are a great way to humanize your course before it even begins by providing a way to introduce yourself to your student. They also help students to understand course requirements, anticipate the time commitment and necessary hardware / software they need to have or purchase, and prepare for success in your class.

New Orientation Letter Form

STEPS:

  1. Fill out the orientation letter form, and click 'Submit'.
    • After submitting the form you’ll receive an email confirmation that includes a link which you can use to edit your letter at any time. 
  2. The Online Education team will create a new webpage to host the information submitted to the form, and then link the webpage it to the Orientation Letter website where students can access it.
    • Because this is a manual process, during peak submission times it may take up to five business days for your letter to be processed and for it to appear online.
    • If you have any questions about your published letter or special requests, please email Online Education at online@canyons.edu 

IMPORTANT:

  • We recommend that you do not include any semester-specific information in your letter. Beginning Fall 2021, all non-semester-specific letters will remain on the website permanently, which means you will not need to re-submit a new letter each semester. 😀 Instead, you will only need to edit your letters when changes are needed (example, new textbook, etc).

TIP:

  • To make your letter permanent (applicable to multiple sections, terms, and course lengths), you might consider wording like “I will send an email to the class one week prior to the start date with additional information” instead of “I will send an email on August 12th”. For classes that have specific meeting dates and times, we have included wording to direct students to refer to their class schedule for the meeting dates and times.
  • When students are looking to register for a course, or when browsing the schedule of classes, they are directed to visit the Online Education Orientation Letter webpage to find more information. Orientation letters help students to:

    • Understand course requirements & how they can succeed in your class
    • Plan their schedules around any mandatory OnlineLIVE class sessions they need to attend
    • Anticipate the time commitment and necessary hardware / software they need to have or purchase.

    Orientation Letters also:

    • Humanize your course before it even begins by providing a way to introduce yourself to your students
    • Minimizes the number of questions you receive from prospective students asking about your classes.
  • Per the recommendation by the Academic Senate and requirements in teaching via Distance Education, all classes will need an Orientation Letter which describes for students: How the class will be taught (OnlineLIVE /synchronous, Online /asynchronous, or a combination of both), technology needs, and other relevant information necessary to meet the standards as outlined in the Course Outline of Record, while ensuring students have guidance on necessary virtual support services available to them. 
  • Write a New Letter

    If you are submitting a letter for the first time, use the Orientation Letter Form to easily submit your Orientation Letter(s). After submitting the form you’ll receive an email confirmation that includes a link which you can use to edit your letter at any time.

    Any letters that are submitted labeled as ‘Permanent’ will automatically be transferred to future semesters where you are teaching the course in that format and course length specified on your letter.

    If your letter is already posted online, please check to ensure that all content is accurate for the upcoming semester.

    Edit an Existing Letter

    You can edit your letter by clicking on the link sent to you in the confirmation email. (Email will come from "donotreply@canyons.edu", subject line is "Webform submission from: Online Education Orientation Letters").

    Note:

    • If the link doesn't open the first time you click on it, just try clicking on the link again and it should open.
    • After making your edits to your form, make sure to click ‘save’ at the bottom of the form.
  • The Orientation Letter Form will prompt you to include information about your course, such as: , as opportunities to to upload optional photos. Prompted information will include:

    • Course name (E.g., PHILOS-101 Introduction to Philosophy)
    • Your name & contact information
    • Photo of yourself and/or your textbook (optional)
    • Course format & length (Online, OnlineLIVE, Hybrid, In-Person) & Course Length (16, 8, 6 or 5 week)
    • Textbook information
    • Course description (topics covered in your course)
    • What to expect in the course (expected type of workload, class schedule, will you be requiring technology such as webcam, microphone etc.)
    • Types of Assessments (type of projects or exams, whether you will require proctored online exams)

     Additional Resources

    Information regarding Canvas, Online Education, The Learning Center, Academic Accommodation Center (AAC), Online Counseling, and the management of stress and health will automatically be included on your orientation letter. You do not need to include this information in your submitted content.

  • Here are the processing steps for your orientation letter: 

    • After you enter your letter information to the orientation letter form, and click 'Submit', you will receive an email confirming that the form was submitted. 
    • The Online Education team will create a new webpage to host the information submitted to the form, and then link the webpage it to the Orientation Letter website where students can access it.
    • Because this is a manual process, during peak submission times it may take up to five business days for your letter to be processed and for it to appear online. If you have any questions about your published letter or special requests, please email Online Education at online@canyons.edu 
  • After submitting your letter, you will receive an email confirmation that includes a link to edit your letter. Click on this link at any time to make edits to your letter. This is especially helpful if you have created a 'Permanent' letter, which Online Education automatically posts to new semesters. If you need the link resent to you, email Online Education at online@canyons.edu 

  • Contact Online Education at online@canyons.edu or 661-362-3600 

    Join an Online Education Drop-in Office Hour via Zoom.

Orientation Letter Form